Doctoral Virtual Graduation Packet

This packet is supplied by the Graduate School at the University of Colorado at Boulder. The links below provide the necessary forms and information to complete the requirements for graduation. Please read the deadline sheet and checklist carefully to ensure fulfillment of requirements. If at any time you have any questions or problems, please contact the Graduate School at (303) 492-8220, gradinfo@colorado.edu, or Regent Administrative Center, room 1B53.

1. Deadline sheet: 2007-2008 / Deadline Sheet 2008-2009 This sheet includes all of the deadlines for the indicated academic year. Paperwork must be submitted to the Graduate School by the deadlines for the appropriate graduation. These deadlines apply regardless of attendance at the commencement ceremony. (Note: If you do not meet the graduation deadline for defense of your dissertation, but can complete the defense before the first day of class for the upcoming semester, you will not be required to register for another semester, but your paperwork will be processed for the next scheduled commencement date. Plan ahead carefully, as this means the defense must be done on or before the Friday before classes begin.)

2. Graduate School Checklist   Please note the items marked with a (>). These are essential to fulfill graduation requirements.

3. Candidacy Application This form was required to have been filled out 2 weeks before you passed the comprehensive exam. If your candidacy application has been approved, it does not need to be filled out again unless there has been a change to the course plan being used toward your degree.

4. Diploma card (Application for diploma)   The diploma card does several things. It notifies the Graduate School and your department that you intend to graduate and it provides necessary information to the Commencement Office for ordering and shipping diplomas. If you do not complete requirements for the graduation you indicate on the card, you must submit a new card for the new graduation date. The diploma card is not available online- you must contact your department to pick up this card, or have it mailed or faxed to you.

5. Title of PhD Dissertation   This can be a copy of your title page, provided on the leaflet (#6 below), or simply emailed to the Graduate School. Along with your dissertation title, it should include your name and department. This title will appear in the commencement program and your transcript.

6. Examination Report form (.pdf) (.doc)  All students completing a doctoral degree must hold a final defense of their dissertation or a final exam for DMA and AuD students. The form should be given to the Graduate School at least two weeks before the defense. After the committee members have been approved, it will be returned to your department so it’s available for your exam. After the defense, the form, with original signatures, will be returned to the Graduate School to verify that you passed the exam.

7. Leaflet (.pdf)(.doc)  Notice of the doctoral defense/final exammust be posted for public access at the Graduate School. A second copy of the leaflet should be given to your department.

8. Dissertation/Thesis Final Grade Card   All students completing a doctoral degree will be assigned a grade for dissertation hours. As this card contains a final grade, students should not submit it. Only your department can submit this form. This card is not available online, departments receive blank forms from the Graduate School.

9. Thesis Specifications and Submission Information   The specifications document includes all the necessary information for matting the PhD dissertation. The Graduate School strongly encourages you to make an appointment for a pre-check, or to e-mail your document for a pre-check of the format, before submitting your dissertation electronically. For an appointment call (303) 492-7401. The dissertation must be submitted electronically, by the deadline, to the ProQuest website: http://dissertations.umi.com/colorado/. Also, a signature page with two original signatures must be submitted by the deadline. For more information on submission, please review the specifications.

NOTE: Items 3, 4, 5 & 6 should either be given to your department’s graduate program assistant to send to the Graduate School, or a copy should be given to that individual for your departmental records.