Doctoral Deadlines 2016-2017

DEADLINES FOR DOCTORAL DEGREE CANDIDATES EXPECTING TO GRADUATE DURING 2016-2017

To be eligible to earn an advanced degree, students must fulfill appropriate requirements as established by their major department and the Graduate School, and have an approved Candidacy Application.  Procedures and final deadlines required by the Graduate School are described below.  Note:  Please submit paperwork first to your department and allow time for review before Graduate School deadlines.


Commencement Dates and Requirements

For May 12, 2017

  • February 1, 2017

    • Apply online to graduate. To do this, logon to myCUinfo.  On the Student tab, select the Apply for Graduation link under Academic Resources.  Must be done whether or not you plan to attend ceremony.

  • March 6, 2017

    • E-mail the Graduate School with the exact Title of Dissertation at gradinfo@colorado.edu.  This title will appear on your transcript and in the commencement program (for spring grads).

  • April 12, 2017

    • Final Oral Exam in Defense of Dissertation. Graduate School must have written notification of final examination and thesis committee two weeks prior to exam. This information should be provided on the Doctoral Examination Report and Leaflet.

  • April 19, 2017

    • Submit Final Copy of Dissertation. Dissertation must be submitted and approved electronically and a signature page with original signatures must be turned in to Graduate School office, by close of business hours on this date. Students whose dissertations are received after this deadline must re-apply to graduate at the following commencement.

  • April 24, 2017

    • Grade Changes. Have grade changes submitted for incomplete courses taken during previous or current semesters.

For August 24, 2017*

  • June 1, 2017

    • Apply online to graduate. To do this, logon to myCUinfo.  On the Student tab, select the Apply for Graduation link under Academic Resources.  Must be done whether or not you plan to attend ceremony.

  • July 12, 2017

    • E-mail the Graduate School with the exact Title of Dissertation at gradinfo@colorado.edu.  This title will appear on your transcript and in the commencement program (for spring grads).

  • July 26, 2017

    • Final Oral Exam in Defense of Dissertation. Graduate School must have written notification of final examination and thesis committee two weeks prior to exam. This information should be provided on the Doctoral Examination Report and Leaflet.

  • August 2, 2017

    • Submit Final Copy of Dissertation. Dissertation must be submitted and approved electronically and a signature page with original signatures must be turned in to Graduate School office, by close of business hours on this date. Students whose dissertations are received after this deadline must re-apply to graduate at the following commencement.

  • August 7, 2017

    • Grade Changes. Have grade changes submitted for incomplete courses taken during previous or current semesters.

*Note: although there is no campus-wide ceremony, students may have degrees awarded in August and December.


    Online Graduation Application

    Only students who have applied online to graduate by the deadline for the semester they intend to graduate will be checked for graduation.  If you do not graduate when you anticipate, you must apply online to graduate in a new semester.  This online graduation application is required whether or not you attend the commencement ceremony.


    Final Exam/Dissertation Defense

    The leaflet announcing your defense (8 ½ x 11 sheet folded in half which asks for the time, date, place, abstract etc.), and the final exam form for committee approval should arrive at the Graduate School at least 2 weeks before the exam is held.  Approximately 1 week after the exam has been held, the signed form, with the committee member signatures, should be returned to the Graduate School.


    Registration During the Semester of Final Exam/Thesis Defense

    PhD students must be registered for a minimum of 5 dissertation hours during the semester of their dissertation defense.  DMA students must be registered full time for DMA dissertation credits (8200-8399) or TMUS 8029 during the semester of the final exam. AUD students should be registered for 5 hours of graduate level credit during the semester of final exam. Students who wish to schedule an examination/defense between semesters may use either the previous or the upcoming semester’s registration to meet this requirement.  NOTE:  summer session is considered a separate semester.  For the purpose of this registration requirement, a new semester has begun on the first day of class for that semester.  Registration for submitting the dissertation only is not required if the defense was held in a previous semester. International students should contact ISSS to discuss graduation and registration issues.


    Thesis Review

    Copies of the University of Colorado Graduate School Specifications for Preparation of Master’s Theses and Doctoral Dissertations are available on the Thesis and Dissertation Specifications page. Questions not addressed in the Specifications are usually resolved by the thesis Advisory Committee chair. Student advisors in the Graduate School can review theses for compliance to the Specifications. Preliminary formatting reviews can be done by e-mail (send your document to gradinfo@colorado.edu) and are strongly encouraged. The dissertation must be submitted online and approved by 5:00 p.m. on the deadline day.  A signature page must be turned in to the Graduate School with original signatures of your chair and one other committee member by the same deadline.  Submission information can be found on the ETD Administrator site. 


    Animal and Human Subjects Research

    Any research involving the use of animals or human subjects MUST have approval from the Animal Care and Use Committee or the Institutional Review Board before such research can be undertaken.  A thesis involving animals and/or human subjects that has not been reviewed by the appropriate committee may be disallowed.  For the guidelines and procedures for submitting research proposals to the necessary committees, see the following web sites.


    Graduation Ceremony Information 

    Students who have applied online to graduate by the posted deadline may receive an e-mail containing information about the commencement ceremony.  Receiving such notification, and attending the ceremony, does not mean that you have completed all requirements.  To verify graduation contact the student advisors at the Graduate School by e-mailing gradinfo@colorado.edu.  Commencement ceremony information is available at on the Commencement site. 


    International Students

    Check the Office of International Education site for graduation information.