Campus Transitioning Guide
Name, Pronoun, & Gender Marker Changes
This section deals with any and all issues with name, pronoun, gender marker, and other related changes.
Preferred Names and Pronouns
How do I get professors to use my preferred name and gender pronoun?
There are several options available to be able to communicate your request to your instructors and professors. In fact, CU-Boulder suggests that instructors and professors state that they will accommodate these requests by putting the following statement into their syllabi. (As a suggested statement not all teachers will include this in their syllabi, but many do.)
“Professional courtesy and sensitivity are especially important with respect to individuals and topics dealing with differences of race, culture, religion, politics, sexual orientation, gender, gender variance, and nationalities. Class rosters are provided to the instructor with the student's legal name. I will gladly honor your request to address you by an alternate name or gender pronoun. Please advise me of this preference early in the semester so that I may make appropriate changes to my records. See polices at colorado.edu/policies/classbehavior.html and at colorado.edu/studentaffairs/judicialaffairs/code.html#student_code.”
There are several ways to go about addressing preferred name and pronouns with your instructors and professors. Here are some ideas we have, and by no means are these the only ways.
How can I change my email, CULearn, D2L, etc.?
Any services that require a campus login, usually your Identikey, can be modified by contacting the Office of Information Technology (OIT). Our contact person in OIT who works with these preferred name changes is Mary Ann O'Meara, who can be reached by email at firstname.lastname@example.org
Can I change my Buff OneCard to reflect my preferred name?
The Buff OneCard is the ID card for students, faculty, and staff at CU. Name information on the card feeds from the Registrar's office, and therefore must match what is on record with the Registrar. Folks who have not yet had a legal name change, but do not feel comfortable having an ID card using a name which does not match their presentation, are welcome to request using their first initial instead of their first name, or to use a middle name. For more information please contact the Buff OneCard
office in C4C N180, and feel free to speak to Bonnie Hassler, Program Manager, or Sarah Douvres, Office Manager, with any questions or concerns.
Changing Campus Records to Reflect a New Legal Name
Who do I need to inform once I have changed my legal name?
After changing your legal name, the most important office to contact is the Registrar. Information on the forms to fill out and who to speak to can be found at the Registrar's change of information page
Offices on campus that do not sync to the Registrar will need to be contacted separately. These offices include:
- The Apothecary
To have a preferred name added to your record at The Apothecary pharmacy in Wardenburg, simply let them know at the counter. The full-time pharmacists—Jane, Paul, and Sue—are happy to work with any folks who have questions or concerns.
- CU Libraries
The library system on campus pulls data weekly from the Buff OneCard office. To ensure that your name is changed at the library double-check that it has been synced to the Buff OneCard office.
You may also wish to pick up a new Buff OneCard. This can be done in C4C N180 for a small fee
As a former student, how do I change my name on my diploma?
Like any other name change request, you simply need to bring, mail, or fax the proof of name change along with a name change request form (PDF)
Legal Name Changes in Boulder County
How do I change my name legally?
Firstly, you must change your name in your county of residence. For many first-year students, this will be your permanent residence, most likely the home of your parent or guardian. For students who live off-campus, your Boulder residence is sufficient to allow a name change in Boulder County.
To begin this process, you will need to pick up a change of name packet from the Boulder County Clerk of Court. In Boulder their office is in the County Courthouse on 6th and Canyon. The most current instructions for a name change will be inside this packet, and the basic steps include:
- Obtaining two fingerprint cards, which can be done on campus at the CUPD office on Regent Drive.
- A background check with the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI).
- A court hearing, scheduled after receiving your background checks in the mail.
- Publishing your signed court order in a daily newspaper for three consecutive days.
The total cost for a name change in Boulder County is approximately $300 over a two to four month time period, and of course these costs are subject to change. Please check with the Clerk of Court or the agency involved in any particular step for the most current information.
Legal Sex & Gender Marker Changes
How do I legally change my gender?
Legally changing your gender is a much more complicated process that legally changing your name. Instead of one change which is then reported to different offices, this change has to take place through the different agencies at which you would like this change to occur. Policies also vary according to state, or even to which state you were born in. For more information relating to your situation, please contact us
and we can help you look for the specific information you need.
- To change gender marker on Colorado state-issued IDs:
This change can be made on any ID issued by the state of Colorado. The form required for this change is the DR 2083, which needs to be picked up in person at any DMV location. This form is not available online. After picking up the form in person, it needs to be signed by a doctor, and then returned to the DMV where you will be issued a new ID with the new gender marker.
- To change gender marker with Social Security:
Information on this process can be found on the National Center for Transgender Equality (NCTE) changing federal documents page and the Social Security Administrations FAQ page on changing gender. A letter stating that sex/gender reassignment/reaffirming surgery (SRS or GRS) has occurred is required.
- To change gender marker on your US passport:
New policies from the Department of State have made is such that SRS/GRS is no longer a requirement for changing the gender marker on your passport, rather only a letter from a doctor affirming your gender is required. For more information, please reference the Department of State's gender change information (PDF) and the NCTE passport information (PDF).
More information on federal documents can be found at the NCTE website
How do I change my gender marker in campus records?
Campus records typically do not contain a gender marker, or must match the gender marker on any legal document.
- The Registrar can change your gender marker in their system with a driver's license.
- Wardenburg can change your gender marker in their system to a "T" instead of "M" or "F".
Do I need to do anything with selective service and financial aid?
The Registrar updates selective service for anyone eligible. You can either fill out a form in person, or you’d fill out the form online on MyCUInfo
(near where the Late Drop requests are).
While MTF-spectrum identifying and transitioning students who are still legally male will need to register in the same way as anyone else legally male, the rules are less clear for FTM-spectrum identifying and transitioning students who might run into data match problems despite not being required to register. For more information, please check out the Selective Service page on FinAid.org.
While rare, if you have encountered problems accessing your financial aid because of Selecive Service, contact Selective Service for a Status Information Letter which states that you were not required to register; this will be honored by the Financial Aid Office. Remember that you must use your legal name with Financial Aid, and that names changes are processed through Social Security.