How to write a recommendation

I. example recommendations: see Appendix G in “1^st Day to Final Grade”

II. writing the recommendation

Tim’s comments:

· letters: not as much evaluating as telling reader something they wouldn’t otherwise know about applicant

· letters should provide more depth about someone

· details, specific stand out (about their work, anecdotal info, etc.). Most letters are flattering but do nothing because they lack details

· ask to have brief conversation w/student to discover things you didn’t know about them / get to know them better

· some of the best letters are not necessarily for students who received the highest grade

· (only / preferably) write letters that you want / feel compelled to write

· 1.5 pages is ~ right length. < 1 pg. is too short, 2 pages is too long.

· try not to use standard format for each letter / let the letter & person dictate the style used

· ask who else is writing letters to help you know how you can write about a different angle

· remember: especially as jr. faculty, your reputation / reliability rides on the letters you write…

Additional pointers:

A. get info about what they’re applying for..

1. location, duration, goals of program

B. why is student interested / why applying?

C. include specifics

D. include any personal reservations

E. include info outside of classroom

F. describe student’s:

1. work level / quality

2. communication skills

3. peer interaction

4. goals / drive

5. improvement, etc.

G. compare w/other students

H. get contact info from student in case you have Q while writing

I. keep a copy

III. potential problems / solutions

A. nervous student

1. agree to write it w/enthusiasm (assuming you want to)

2. let them know when you’ve sent it

B. unfamiliar student

1. request CV / resume / personal statement

2. request piece of writing material from your class or others

3. ask if there may be other instructors who know them better, “to be fair to you” (otherwise letter could be more detrimental than helpful)

C. poor student

1. don’t write it – “use other instructors who know them/their academic strengths better”

2. If the student still has qualities worth supporting / you feel they should still get what they’re pursuing, write about student in broader, less academic context / circumstances.

3. write vaguely, w/less praise

4. be honest

5. they should be asking, “Could you write me a good letter” not “Could you write me a letter”

D. not enough time

1. don’t write it?

2. have (2-week) deadline

IV. logistics

A. KNOW DEADLINE

B. letter sent directly vs. given back to student

C. student waived right to see it? (can be embarrassing, esp. if will have student again)

D. anything can’t be legally said in letter? not really- focus is on being professional

E. write letter together? (drafts, revisions, meetings)