Facilities Management

University of Colorado Boulder

Property Surplus & Disposal

The Department of Facilities Management Property Services is responsible for administering the disposition of all surplus property for the Boulder campus.

Click here to review CU Boulder's policy on Surplus Property.

Changes to CU Boulder Surplus Property Management

On August 19, 2016, AssettWorks Management System upgraded to version 5.0.

There are 2 main differences between 5.0 and 4.1. 

1. The look and layout of the application is different
2. Performance on the backend database side has been enhanced. 

The site’s functionality will remain the same. 

Click here for the link to the new Surplus Management System

When you log in the first time:

The Customer is: CU

The Service is: AMS Asset Management

After pressing “Sign In” you will be taken to the login screen where you will use your usual login details.

Jack Brubaker (303-492-7207) and Jilliandra Michko (303-492-6324) are available to help you with the process of registering your department and creating disposal requests.

Click here for your guide on Creating a Surplus Transfer (formerly a Disposal Request) in the AssetWorks system.

Click here for your guide to uploading assets from a .csv file to a Surplus Transfer.

If Equipment or Furniture was purchased with SPA funds you'll need to get in touch with the Office of Contracts and Grants to assist in completing a Sponsored Projects Equipment Disposal Request Form.

If you have items that need hazardous material clearance, download an Environmental Health and Safety Certificate or contact Environmental Health and Safety to certify your equipment is safe for disposal.

Our next available training sessions are:

Thursday, February 9, 2017 10:30 am - 11:30 am
Distribution Center | 3300 Walnut St, Unit B | Boulder, 80301 | Room 190G

Thursday, March 9, 2017 10:30 am - 11:30 am
Distribution Center | 3300 Walnut St, Unit B | Boulder, 80301 | Room 190G

Thursday, April 13, 2017 10:30 am - 11:30 am
Distribution Center | 3300 Walnut St, Unit B | Boulder, 80301 | Room 190G

Thursday, May 11, 2017 10:30 am - 11:30 am
Distribution Center | 3300 Walnut St, Unit B | Boulder, 80301 | Room 190G

To register for your preferred session, please send an e-mail to Jilliandra.Michko@colorado.edu. You will receive a confirmation e-mail with your registration information.

Please click here for definitions for different types of surplus and who to contact.

What happens next . . .

  1. After your disposal request has been entered and authorized in the Surplus Property Management System, property services staff will email the contact person with instructions.
  2. Labels will be sent to the disposal request contact person through campus mail with a note instructing them to contact Steve Marvel when the labels have been affixed to all surplus items.
  3. When Property Services has been notified that the items are ready, they will schedule the crew to come and remove your surplus.
  4. On average, it takes Property Services six calendar days to pick up a disposal request from the date the department notifies us the tags have been affixed and the items are ready for pick up.
  5. Property Services completes approximately 150 disposal requests each month. The scope of one disposal request can range from a single item to a multiple-truck pick-up.
  6. Property Services is Generally Funded to pick up surplus property on the CU Boulder campus. That means, your surplus items will be picked up at no charge to your department. An exception to this, is our $95 charge for refrigerant reclamation to cover our hazardous materials disposal costs.

We can also help you...

  • Get authorization to cannibalize or trade in old equipment
  • Make a donation to a non-profit organization
  • Transfer research equipment to another institution

If you are doing any of the above three, you do not need to create a disposal request. Please contact Jack Brubaker (303-492-7207) for assistance.

If you are moving to a new location: To ensure continuing prompt delivery of your mail, please remember to notify Mailing Services (303-492-6524) as early as possible before your move.

Surplus Computer Screening

Property Services ensures that all electronics are disposed of responsibly, in accordance with the highest industry standards for sustainability. 100% of the university's surplus electronics are diverted from landfill (approximately 260,000 lbs/year) by our staff.

Property Services staff screen surplus computer equipment; remove, sanitize and destroy data recording media; strip obsolete and non-working components for reclamation and recycling; and sell used computers and their components back to university departments at extremely competitive prices. Please contact us at 303-492-2377 to ask what kind of used equipment we have available for resale.

Please properly recycle/dispose of office items:

  • Compact Fluorescent Lamps (CFLs) and mercury-containing bulbs: Submit waste tags to EH&S and Facilities Management, or call 303-492-7845.
  • Rechargeable/Alkaline Batteries: Find information here or call 303-492-7845 for drop-off locations and instructions.
  • Electronics: Please dispose of all state owned electronics through our Surplus Property Management System or call 303-492-6524.
  • Cell phones, MP3s/IPODs and chargers: Drop off at the UMC, Norlin Library, Darley Commons, or mail to 207 UCB.

Please contact CU Recycling (303-492-8307) for other recycling questions.


Related Services