Faculty Report of Professional Activities – Frequently Asked Questions

If you have other questions about your FRPA, please see FRPA Help, or contact Faculty Affairs via email frpa@colorado.edu, or phone 303-492-3055. 

For questions about CU Boulder Elements, please see CUBE,  email pubsdata@colorado.edu or call 303-735-7827.

GETTING STARTED

1. What is the deadline for submission?
2. Do I have to complete my report in one sitting?
3.Is there a way to get a hardcopy of the form to look at before I fill out my report?

LOGGING ON

4. How do I find FRPA Online?
5. Can I use FRPA Online from home?
6. How does a faculty member receive the necessary logon information to access FRPA Online?
7. I am a staff person who will be filling out the report for a faculty member.  How do I get a password?

SUMMER SALARY (NON-FRPA REPORT)

8. What is the Summer Salary report?
9. Is Summer Salary part of my FRPA?
10. Further questions on Summer Salary should be directed to your Dean's office.

OUTREACH (NON-FRPA REPORT)

11. How is my outreach description different from the description I wrote when I initially entered a professional activity?
12. Will this outreach information be included when I submit my FRPA form to the department chair?
13. Who has access to the outreach information and how will it be used?
14. How do I see a report of my outreach activities?
15. What is outreach and how do I know if I did it?
16. Can I expand the outreach I am currently doing to even better incorporate my teaching, research and creative work, and service?
17. Further questions on outreach data should be forwarded to Continuing Education at 303-735-5186 or outreach@colorado.edu.

ENTERING FRPA ACTIVITIES

18. Which activity codes must now be entered in CU Boulder Elements first?
19. How do I find out more about CU Boulder Elements?
20. How do I add books and journal articles for my FRPA?
21. How do I enter creative works for my FRPA?
22. How do I import items from CU Boulder Elements?
23. How can I edit activities I've already submitted?
24. How do I edit publications and creative works?
25. What's the difference between activity codes and research keywords?
26. Have the research keywords changed since last year?
27. Where do I find the list of research keywords?
28. Can I copy and paste text from other documents into my online FRPA?
29. How do I carry records forward?

COMPLETING AND PRINTING MY FRPA

30. How do I submit my report?
31. There's no place for a signature. Does the department chair still need to sign off on these?
32. How do I print my FRPA?
33. Do I need to print my FRPA?


GETTING STARTED

1. What is the deadline for submission?

All annual faculty reports must be completed online and electronically released to your Dean's office by February 1st.

2. Do I have to complete my report in one sitting?

No, the data are saved to the database every time a “save” button is clicked.

3. Is there a way to get a hardcopy of the form to look at before I fill out my report?

A sample form is online at http://facultyaffairs.colorado.edu/fis/docs/FRPAsampleform.pdf. Additionally, a complete listing of the activity codes is provided online to assist users in organizing their information prior to actually creating the report online. You may access this list by clicking “List of Activity Codes” from within FRPA, near the top right of your screen.
 

LOGGING ON

4. How do I find FRPA Online?

FRPA Online is accessed through the MyCUInfo portal. Log on to MyCUInfo at http://mycuinfo.colorado.edu  using your campus identikey credentials. Click the “CU Resources” tab. Click “Reporting & Compliance.” Then click “Faculty Reporting & DEPA.” Click the ”Login to FRPA” button.  Teaching faculty will also find Faculty Reporting and FRPA Online under the “Teaching Tools” tab of MyCUInfo.

Questions about accessing MyCUInfo may be directed to the Boulder Campus OIT Service Center (help@colorado.edu  or 303-735-HELP). The MyCUInfo portal is managed by the University Information System (UIS) group, but the Boulder campus OIT Service Center will continue to provide help desk service for these questions.

5. Can I use FRPA Online from home?

Yes, FRPA Online may be accessed from any location that gives you access to the Internet including from outside the United States. 

6. How does a faculty member receive the necessary logon information to access FRPA Online?

FRPA Online is accessed through the MyCUInfo portal. Log on to MyCUInfo at http://mycuinfo.colorado.edu using your campus identikey credentials. Click the “CU Resources” tab. Click “Reporting & Compliance.” Then click “Faculty Reporting & DEPA.” Click the “Login to FRPA” button.

If you have questions regarding the MyCUInfo portal or how to obtain an Identikey, please call the Boulder Campus OIT Service Center at 303-735-HELP. If you have questions regarding FRPA please call Faculty Affairs at 303-492-3055.

7. I am a staff person who will be filling out the report for a faculty member.  How do I get a password?

Please call Faculty Affairs at 303-492-3055 or email frpa@colorado.edu.
 

SUMMER SALARY (NON-FRPA REPORT)

8. What is the Summer Salary report?

A Summer Salary report is required to be submitted by all academic faculty on 9-month appointments who are paid summer salary from any source including grants, teaching, or college-supported summer salary. Administrative stipends are not included in this requirement. If a summer salary report is not submitted, a faculty member's salary increase may be denied. This refers to faculty who have 9-month appointments rather than 12-month appointments. Most regular teaching faculty have 9-month appointments. This requirement is to ensure compliance with federal regulations.

Summer Salary reports must be submitted no later than September 30 each year.

Release reports electronically to your primary evaluation unit. See your Complete FRPA and Release Reports page.

9. Is Summer Salary part of my FRPA?

No. The Summer Salary report is not a part of your FRPA.

10. Further questions on Summer Salary should be directed to your Dean's office.
 

OUTREACH (NON-FRPA REPORT)

11. How is my outreach description different from the description I wrote when I initially entered a professional activity?

The outreach description should focus more on your direct involvement with and impact on the particular external audience rather than describing the professional aspects of the activity. For example, how did your professional activity specifically help this audience, will you continue to be a knowledge resource to this audience, is your expertise still being used by the audience and, if applicable, were your students able to apply what they learned in the classroom to this situation?

12. Will this outreach information be included when I submit my FRPA form to the department chair?

Outreach activities are optional and are not included as part of the FRPA evaluation process. The report you submit will not incorporate any of your outreach coding or outreach descriptions. You can, however, view, print, and save your FRPA complete with the outreach information. To do this, select “Outreach” from the left menu and then select the report year and sections you would like to view. 

13. Who has access to the outreach information and how will it be used?

The outreach data that is collected on FRPA Online may be used for annual reporting to profile the faculty's link to the larger community. It is important to accurately represent this connection as well as tell the story of the University's everyday contribution to the citizens of Colorado. The information is automatically stored in a database separate from your FRPA data. It will not be included when you submit your FRPA form to your department chair. You may view, print, and save and access at anytime your outreach data. Information on outreach is optional, and is not part of the faculty evaluation process.

14. How do I see a report of my outreach activities?

Select “Outreach” from the left menu and then select the report year and sections you would like to view. 

 15. What is outreach and how do I know if I did it?

The term "outreach" is used to describe the various ways in which the University extends its expertise for the direct benefit of Colorado communities and other external audiences. The University's exceptional resources of knowledge lie in the strengths of its faculty, research institutes, student body and academic programs.

To review the campus' definition of outreach and helpful examples of the types of outreach, select “Outreach” from the left menu and then select “Learn More About Outreach” when it appears in the header on the right. Not only is outreach a form of service, it can also be a form of teaching, research or creative work.

16. Can I expand the outreach I am currently doing to even better incorporate my teaching, research and creative work, and service?

The CU Boulder Outreach Committee awards funds to faculty (faculty as defined by the Boulder Faculty Assembly) to support the extension of their expertise to external audiences. For additional information, please visit http://www.colorado.edu/ContinuingEducation/outreach.htm .

 17. Further questions on outreach data should be forwarded to Continuing Education at 303-735-5186 or outreach@colorado.edu.

 

ENTERING FRPA ACTIVITIES

18. Which activity codes must be entered in CU Boulder Elements first, and then imported into FRPA?

For a full list of activity codes, see www.colorado.edu/fis/frpa-help-activity-codes .

To view how the FRPA codes map to CU Boulder Elements categories, see www.colorado.edu/fis/sites/default/files/attached-files/frpa_mapping_to_cube.pdf

Many of the Scholarly Work activity codes, as well as all of the Creative Work activity codes must be entered in CU Boulder Elements, and then imported into your FRPA:

Scholarly Work

401 Refereed Books

402 Refereed Textbooks (including teacher/lab guides)

403 Refereed Monographs

404 Refereed Books Edited (excluding journals, including conference proceedings)

405 Refereed Textbooks Edited

406 Revisions of Earlier Published Books

407 Refereed Journal Articles or Chapters (including Law Reviews)

408 Other Books (non-refereed)

409 Other Articles or Chapters (non-refereed)

412 Papers Published in Refereed Professional Conference Proceedings

413 Papers Published in Non-refereed Conference Proceedings

441 Translation of Articles or Books

442 Translations by Others of Your Articles or Books

Creative Work

502 Conducted Music Performances (including Opera Direction)

503 Directing or Producing Films, Videos, Dance Concerts, Plays, Operas

504 Curator of Museum or Art Exhibitions, Exhibitions in Libraries, etc.

505 Choreography/Design for Dance, Theatrical, Film or Video Productions

506 Theatrical, Musical, Dance, or Art Performance (including those at professional meetings)

507 Exhibitions in Galleries/Museums

508 Radio/Television/Film/Video Presentations, Scripts or Productions

509 Plays, Poems, or Fiction

520 Digital Art and Media Designs (including web design)

530 Compositions-Original Compositions Recorded (including music, choreography, etc.)

531 Performances of Original Composition/Choreography/Text

532 Performances of Original Composition/Choreography/Text - Recorded

533 Performances - Recorded

540 Position as Artistic Director (non-CU) (ex: Musical Director for opera company)

599 Other Creative Work (describe)

 

19. How do I find out more about CU Boulder Elements?

Visit www.colorado.edu/fis/CUBE to learn more about CU Boulder Elements.

20. How do I add books and journal articles for my FRPA?

Certain scholarly works such as books and journal articles must now be entered or claimed in CU Boulder Elements, and then be imported into FRPA. CU Boulder Elements uses online databases to discover your scholarly works, and creates the citation(s) for you. You may also add any missing scholarly work directly into CU Boulder Elements. Using your campus identikey credentials, log in at https://elements.colorado.edu/login.html . Click on “Help” from within the application to access user guides and FAQs.

CU Boulder Elements is provided by the Office of Faculty Affairs and managed as part of the Faculty Information System (FIS). This project is the first step in creating a critical data hub for faculty to interact with scholarly data for campus reporting requirements such as the annual FRPA as well as larger annual reporting for grants and other requirements while also collecting important campus-wide information to describe the contributions and scholarly impact of the Boulder campus faculty. Public data from these efforts will be presented on the research profiles for all faculty at CU Experts https://experts.colorado.edu.

21. How do I enter creative works for my FRPA?

All creative works must now be entered in CU Boulder Elements and then be imported into FRPA. Using your campus identikey credentials, log in at https://elements.colorado.edu/login.html . Click on “Help” from within the application to access user guides and FAQs.

CUBE is provided by the Office of Faculty Affairs and managed as part of the Faculty Information System (FIS). This project is the first step in creating a critical data hub for faculty to interact with scholarly data for campus reporting requirements such as the annual FRPA as well as larger annual reporting for grants and other requirements while also collecting important campus-wide information to describe the contributions and scholarly impact of the Boulder campus faculty. Public data from these efforts will be presented on the research profiles for all faculty at CU Experts https://experts.colorado.edu.

22. How do I import items from CU Boulder Elements?

Once you have claimed or entered items in CU Boulder Elements, return to FRPA online. Click on the relevant menu item (Scholarly or Creative), then click the green Import button and follow the instructions on-screen.

23. How can I edit activities I've already submitted?

To edit, select the section of interest (Example: Teaching) from the left menu. Records for the current report year will display.  Click on the description of the record to edit.  The individual record will open for editing.  Note:  Reports may not be edited after April 30th of the following year. (Example: 2016 report may not be edited after April 30, 2017.)

24. How do I edit publications and creative works?

Click on the Activity Description from within FRPA to edit the assigned activity code, or to add or edit outreach information. If you would like to edit the Activity Description , return to CU Boulder Elements and make your edits there. You will then need to re-import the edited item.

25. What's the difference between activity codes and research keywords?

Activity codes are 3-digit codes to describe the various activities most faculty engage in during the year.  These codes are listed within each section of the report on a pull-down menu with the heading “Activity Code.” 

Research keyword codes are 7-digit codes that are used to describe areas of research and/or teaching interests to allow the database to be searched in order to locate faculty with knowledge in particular areas of interest.

26. Have the research keywords changed since last year?

The structured vocabulary list of keywords comes from the SPIN database which is used nationally to support grant funding in the United States. The last major update of this list occurred in 2010.

27. Where do I find the list of research keywords?

The research keywords may be viewed from within the FRPA Online application, in the “Research” section. Click on the green “Edit Research & Expertise” button. In item 1 you will find a searchable list of keywords.

28. Can I copy and paste text from other documents into my online FRPA?

Any time you are at an area where you can enter text, you may also use the copy and paste function from your word-processing software.  Highlight the text you want to copy and press Ctrl C (Macs use Command instead of Ctrl), place the cursor in the field you want to insert the text and use Ctrl V to paste your information.

29. How do I carry records forward?

To carry records forward from the previous year, go into the activity menu item in the left menu (ex. Teaching) that you want to carry records forward from.  You must do each activity type separately.   For sections which allow the carry forward feature, you will see a “Copy From Last Year” button. If you have an eligible activity in the previous year, clicking “Copy From Last Year” will open a dialog box. Follow the 2-step process on-screen to carry items forward to the current report year. You may then edit the activity after you have copied it to the current report year.

 

COMPLETING AND PRINTING MY FRPA

30. How do I submit my report?

Use the link in the left menu that says "Complete." Select the radio button next to “FRPA is complete.” There is a list of departments, schools, and colleges with a check box in front of each. Check the box and click "Submit." This will direct a copy of your FRPA to your chair or director as well as to your dean. If there are any errors, or if you make changes to your report, you will need to repeat the submission process. 

31. There's no place for a signature. Does the department chair still need to sign off on these?

No, departmental signatures are not necessary. The logon and password serve to protect the user from anyone tampering with their report.  Therefore, they act as an electronic signature and should be safeguarded.  Your online submission to your chair/director is your authorization that the form is complete.

32. How do I print my FRPA?

To print, select View/Print from the left menu. Choose the report year and sections you would like to include. Click “Continue.” A new browser window will open, containing your report. You may print this using your web browser’s print functionality.

33. Do I need to print my FRPA?

FRPA is submitted electronically, therefore printing is not required. You may check with your unit to see if they have a different requirement.