The federal rules state that you earn your aid based on the period of time you remained enrolled. The following formula is used by the Office of Financial Aid to determine the percentage of aid earned:

    enrolled days*
-----------------------------  = % of aid earned
     days in the
  enrollment period*

If your percentage of aid earned is greater than 60%, you are eligible for all of your aid for that specific semester/term. Aid earned is credited to your tuition and fee bill.

The responsibility to repay unearned aid is shared by the institution and the student

The institutions share is the lesser of:

• the total amount of unearned aid
• the institutional charges multiplied by the percentage of aid that was unearned by the student.

The student’s share is the difference between the total unearned amount and the institution’s share. The institution’s share is allocated among the Title IV programs, in an order specified by statute. The student share is then allocated among the Title IV programs in the order specified below. The same refund and repayment policy applies to state and institutional grants. Refund and repayment of institutional scholarships, athletic scholarships, private scholarships, and third-party scholarships is determined by the donor.

Funds are returned in the following order:

Students receiving the UCB Tuition grant for 08-09 and who withdraw from the institution will continue to receive 100% of the award amount as long as their tuition remains at 100% of the published rate for their enrollment level in main campus hours. Students will retain 0% of the award amount if they do not pay the full published rate for their enrollment level in main campus hours for the term. Students who withdraw from the institution during the drop-add period or who successfully petition for a reduction in the amount of their tuition and fees will retain 0% of their UCB Tuition Grant for the term.

This policy applies to students with financial aid who officially withdraw. It may also apply to those who stop attending classes without formally withdrawing.

Examples of refund calculations are available upon request. Visit with a financial aid counselor for more information regarding your specific situation.

If unearned aid results in a balance due, a revised tuition and fee bill will be mailed to you by the Bursar’s Office. It is your responsibility to repay those funds. To ensure that you receive information in a timely manner, make sure your address and phone information is up to date with the university.

Revised 7/17/2008