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FCQ Processing Timeline

(What we do and when we do it)

For specific dates for current term, see the FCQ calendar.

Approx week of term   Typical date Fall Typical date Spring
1 Semester begins. FCQ office checks CU-SIS for new subjects. 8/26 1/13
2 Mailing One (M1) -- memo to all depts with general information and call for Group Optional Questions (fall term only). 9/3 N/A
3 End of week 3: Census 9/11 1/31
4 Departments finalize CU-SIS course and instructor data. FCQ office downloads CU-SIS data for FCQ Department Course Lists (DCLs). 9/14 2/5
5 Mailing Two (M2) -- instructions to dept coordinators on DCL editing. M2 also includes memo to all instructors, to be put in instructor mail boxes. Post DCLs online for department coordinators to edit. Call for Individual Optional Questions (info in instructor memo). 9/16 2/10
5-7 FCQ office receives edited DCLs from departments, uploading course list edits into FCQ system. 9/20 2/20
7 Edited DCLs due from depts 10/1 3/1
7-12 Upload DCL edits into FCQ system. Print FCQ forms in batches, adds group and individual instructor optional questions to forms. Contact depts with incomplete or ambiguous information. Stuff forms into envelopes, box and label for shipping to depts. 10/1 to 11/10 3/1 to 4/10
11 Email notification to instructors about their online FCQs 11/3 4/3
13 FCQ paper packets delivered to departments 11/15 4/14
13-14 If time allows -- make changes, print new packets per department or instructor requests 12/1 4/24
14 FCQ administration week (paper and online FCQs). Week before the last full week of regular classes. For online FCQs, students emailed invitation and maximum of 4 reminders, and instructors emailed 2 reminders. 12/1 4/19
16 FCQ paper packets due back in FCQ office 12/8 4/27
16-19 Check in FCQ paper packets, getting ready for and beginning scanning 12/8 to 1/3 4/27 to 5/23
17 Begin scanning. Archive previous term's electronic data. Generate FCQ results from online FCQ responses and scanned FCQ paper forms. 12/18 5/10
19 Scanning completed. Week before new semester. Print and stuff 9500+ section reports into FCQ envelopes. Print second set of section reports for dept use. Box processed FCQs and section reports for shipping. 1/11 6/1
20 / 1 FCQs returned to departments with section reports. / Week 1 of new semester. 1/15 6/11
21+ / 2+

Respond to department/faculty problems, disagreements with section reports. Post FCQ results on web. / Week 2 of new semester.

1/17+ 6/13+

 

Last revision 05/18/16


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