RECRUITMENT AND HIRING PROCEDURES 

I. TENURE-TRACK AND TENURED FACULTY 

Recruitment Process 

A Faculty Position Recruiting Authorization Form, approved by the Dean, will be submitted by the Department/School/College to the Office of Faculty Affairs. Any revision to the information (e.g., change in title or salary) requires that a new form be submitted. 

If the faculty position is a joint appointment with another academic unit, only one academic unit must complete a Faculty Position Recruiting Authorization Form but the signature of each Dean or Chair must be shown. However, percentages of the budget that each academic unit will share must be clearly stated on the form. 

When the budget allows, academic units that have received formal approval on the authorization form may receive financial assistance from the Office of the Provost to support a national search.

An ad will be prepared and approved by the Dean or the Dean's recruitment liaison that includes the following language: 

The University of Colorado atBoulder is committed to diversity and equality in education and employment. 

• Letter of offer; 
• Faculty Position Recruiting Authorization Form (completed with name of hire); 
• Vitae 
• Letters of Recommendation (3) 
• Spousal hire information, if necessary 
• Justification for Tenure (if tenure is offered) 
• Justification for the highest salary in rank, if relevant 

General Information 

Recruitment Process 

• The draft letter of offer will be reviewed to determine compliance with state laws, Regents and campus policies. 
• The letter of offer will be routed for appropriate signatures. 
• The Office of Faculty Affairs will place the appointment on the Chancellor's delegation agenda. 
• Faculty Affairs will notify the Vice Chancellor for Research that the appointment has been approved. 

III. OTHER FACULTY 

General Information 

2. Deadlines for Submission of Materials - Materials must be submitted according to the timetable developed and issued by the Chancellor's office. Late materials may not be treated as emergency matters, but must be presented for inclusion on the next Chancellor's Delegation agenda. 

IV. ADMINISTRATIVE FACULTY POSITIONS 

General Information 

2. Recruiting a new faculty member with an Administrative Title - In most instances, current faculty are provided with the opportunity to assume Associate Dean or Chair positions within their schools or colleges. In those instances where an individual is being recruited into a faculty position and is also being considered for an administrative position, please refer to the faculty recruitment procedures. 

Recruitment Process 

• In most instances, an administrative appointment will be made from the faculty currently in the school/college. In the event that an external search is conducted, the following apply: 
• The Office of Equity and Access will be notified in the event that a search must be commenced. 
• An ad will be prepared and approved by the Dean or the Dean's designee which will include the following language: 

• If the search is to be waived for an external candidate, a written request from the Dean will be submitted to the Associate Vice Chancellor for Faculty Affairs. 

• The Dean will make a recommendation for an appointment to the Provost. 
• The Dean's recruitment liaison will prepare and e-mail a draft letter of offer to the Office of Faculty Affairs for review and approval utilizing the letter of offer template. (cuoffer@colorado.edu)
• Since individuals holding administrative titles are considered to be employees-at-will as it relates to the administrative position, the letter of offer must include the following language: 

• The letter of offer packet will be prepared by the recruitment liaison, and submitted to the Office of Faculty Affairs for signature(s). The packet shall include the following: 
• Letter of offer 
• Vita 
• Current evaluation (re-appointments only). 

• The recruitment liaison will forward the letter of offer to the candidate for signature. 
• The letter of offer, once signed by the candidate, will be returned to the Office of Faculty Affairs for inclusion on the Chancellor's Delegation Agenda. 

• The Office of Faculty Affairs to determine compliance with state laws, Board of Regents and campus policies, will review the draft letter of offer. 
• The draft letter of offer will be submitted to Legal Counsel if the letter of offer warrants it. 
• The final letter of offer will be routed to the appropriate offices for signature(s), and included on the Chancellor's Delegation Agenda. 
• The hiring unit will be notified when the appointment is approved, and a copy of the letter with all necessary signatures will be forwarded to the recruitment liaison. 
• The offer letter, vita, and evaluation (re-appointments only) will be placed in the individual's personnel file in the Office of Faculty Affairs, or a new personnel file will be created for an individual hired new to the university. 

V. SPOUSAL HIRE 

Recruitment Process 

• The Dean will request approval from the Provost to proceed with the process to initiate a spousal hire. The steps to be taken are as follows: 
• a written request to Associate Vice Chancellor for Faculty Affairs to waive a search; 
• identify the rank and budget line that will support the spousal hire; 
• invite the spouse to campus for an interview visit; and 
• conduct a faculty vote to approve the hire. 

• The Dean will submit a letter to the Provost requesting approval to make the dual hire. The Dean's letter should include: 
• a description of both positions; 
• letters of offer that have been reviewed and approved; 
• vitae of both candidates; 
• the academic vote in support of the dual hire; 
• reconfirmation of the budget line to support the spousal hire. 

2. Faculty Affairs: The Office of Faculty Affairs will be responsible for the following activities in the recruitment of a dual career hire. 

• The Office will process both letters of offer consistent with the procedure described in Section 1. Tenured-Track and Tenured Faculty. 

VI. PROFESSIONAL EXEMPT PERSONNEL 

General Information 

2. Affirmative Action - At the commencement of each search, the academic unit is required to notify the Office of Equity and Access that a search has begun. The University requires that the Office of Equity and Access sit ex-officio on all searches for professional exempt staff. All academic units reporting to the Provost are required to file a search summary before an offer is made.  

Recruitment Process 

• A Professional Exempt Position Recruiting Authorization Form will be submitted to the Assistant to the Provost/Staff Affairs to commence a search when an existing position must be filled.
• In addition to the recruitment authorization form, the recruitment liaison will provide the following documents to the Assistant to the Provost: 
• Job description with percentage of times detailed for each job duty; 
• Organizational chart; and 
• Written justification if the salary exceeds the campus salary range for that title. 

• All searches will be conducted as open searches, unless there has been a written request to waive the search submitted to and approved by the Assistant to the Provost/Staff Affairs. 
• The Office of Equity and Access will be notified in the event that a search must be initiated. Equity and Access will be invited to have a representative sit ex officio on all professional exempt searches. 
• An ad will be prepared and approved by the Dean or the Dean's designee that includes the following: 
  
  The University of Colorado at Boulder is committed to diversity and equality in education and employment. 
• The recruitment liaison will prepare a search summary for the hiring authority's review. 
• The recruitment liaison will e-mail a draft letter of offer to the Office of Faculty Affairs for review, utilizing the letter of offer template. (cuoffer@colorado.edu)
• The letter of offer packet will be prepared and submitted to the Office of Faculty Affairs. The packet should include the following: 
• Approved Professional Exempt Position Recruiting Authorization Form; 
• If the search is waived, written approval by the Assistant to the Provost; 
• Letter of Offer; and 
• Resume. 

• The recruitment liaison will return the signed letter of offer to the candidate for review and signature. 
• The letter of offer, once signed by the candidate, will be returned to the Office of Faculty Affairs. 

• The Assistant to the Provost will review the request, and either give approval or denial to the request. The Assistant to the Provost will give written justification when requests are denied. 
• An authorization form will be submitted by the Assistant to the Provost to the designated Human Resources representative to request approval to create a new professional exempt position. 
• The Assistant to the Provost shall work with the designated Human Resources representative to secure permission in a timely fashion. 
• The Human Resources representative will notify the Assistant to the Provost of the decision of the Colorado Department of Personnel who in turn will notify the recruitment liaison. 
• The Assistant to the Provost will provide the Office of Faculty Affairs a copy of the Professional Exempt Recruiting Authorization Form (and other supporting documentation) once it has been approved or denied. The Assistant to the Provost shall also provide a copy of the approval of salary where justification has been provided by the hiring unit to exceed the campus range. 

• The draft letter of offer will be reviewed by Faculty Affairs to determine compliance with state laws, Board of Regents and campus policies. 
• The draft offer letter will be submitted to Legal Counsel when substantive changes have been made to the template letter of offer. 
• The final letter of offer will be routed to the appropriate administrators for signature(s). 
• The hire will be included on the Chancellor's delegation. 
• The Dean/Director of the hiring unit will be notified that the Chancellor has approved the hire. 
• A copy of the letter of offer will be forwarded to the hiring unit. 
• A recruiting file will be established in the Office of Faculty Affairs.