Meetings
· Panel members are advised of meeting schedules,
agenda items, and provided with materials and reports. Members are asked to inform the PRP
Chair when unable to attend a scheduled meeting.
· Meetings begin weekly early in the Spring semester, with
agendas covering planning and organization, Internal Reviewer selection, meeting with
Internal Review committees, and scheduling future reviews. As soon as this business is
completed, further meetings are called on an as needed basis only.
· Regular, weekly meetings begin in September and continue
until all Final Reports are completed and approved by the Panel.
Liaison Assignments
· Primary and Secondary Liaison assignments are made by the
Panel Chair as soon as the Panel membership roster is completed each year. Each voting PRP
member is assigned Primary Liaison responsibilities for one unit and Secondary Liaison
responsibilities, as back up, for another. The Primary Liaison acts as a link between the
unit, the various review committees, and the Panel. As soon as liaison assignments are
made, the Liaison should contact the unit chair/director to discuss the review process. It
is recommended that the Liaison review previous cycle reports on their assigned unit.
These are located in the Office of Faculty Affairs, Regent 205.
Confidentiality
· All Panel members are expected to maintain
confidentiality throughout the entire review process. The Self-Study and the IRC and
ERC reports are confidential documents. All Panel meetings and all discussions held
regarding the Review are confidential. After the Panel’s Final Report has been
accepted and approved by the Vice Chancellor for Academic Affairs, it becomes a Public
Document.
External Review Committee Visit
· Liaisons will be advised as soon as External Reviewers
decide on a date for their visit. The Panel Chair’s Assistant will prepare the
visitors’ agendas, in conjunction with the unit, coordinating interviews with deans,
the Chancellor, the Vice Chancellor for Academic Affairs, and the Dean of the Graduate
School. As the agenda nears completion, the Panel Chair’s Assistant reviews it to
make sure that the unit has met all Program Review procedural requirements. The Friday
before the External Reviewers are to arrive, the Liaison should contact the Panel
Chair’s Assistant to review all arrangements.
· The evening of the day the reviewers arrive, the Primary
Liaison and the Chair of the Internal Review Committee have dinner with them to brief them
on procedures and to answer any questions they may have. All dinner and luncheon
arrangements are made by the Chair’s Assistant. Liaisons should try to make
themselves available to see that all reviewer needs are met as they conduct their reviews.
· The Primary and Secondary Liaisons meet for the Exit
Interview with the External Reviewers and the Chancellor. Both Liaisons are advised of the
date and time as soon as it is scheduled.
The Panel Report
· The Primary Liaison is responsible for drafting the
Panel’s report on the assigned unit. Examples of previous reports are available in
the Office of Academic Affairs for reference.
· Drafts of the final report should be received in the
Chair’s Office with ample time for distribution to the other panel members prior to
the meeting at which the report is discussed. Note that a report is normally revised
several times before it is finally approved by the Panel.
