UCEC Constitution and Bylaws

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The UCEC founding documents - the constitution and bylaws - are available for reference below. Download a copy of the constitution here.

UCEC Constitution

Article I Name
  The name of this organization shall be The University of Colorado Engineering Council (herein referred to as UCEC).
Article II Objective
  The objective of this organization is to serve as the main student government of the College of Engineering and Applied Science and to represent and act as a liaison between the student body and the administration. UCEC shall represent all students of the College of Engineering and Applied Science nationally by being an active member in the National Association of Engineering Student Councils (NAESC). It is the purpose and responsibility of UCEC to aid the University of Colorado Student Union (UCSU) in providing good student leadership, guidance, and social activities for the College of Engineering and Applied Science along with all students at the University of Colorado.
Article III Membership
Section 1 Membership shall be divided into two categories, voting and non-voting. Voting membership shall consist of the Executive Council and all societies. No voting member will have more than one vote. Non-voting membership shall consist of all appointed positions, standing commissions, and the entire undergraduate student body.
Section 2 Graduate students and students who do not belong to a society represented by UCEC can attain non-voting membership by attending General meetings. UCEC shall keep a record of all members, past and present.
Section 3 In addition, no qualified student society will be denied membership nor will any student be subjected to discriminatory treatment or be excluded from any UCEC sponsored activity or event on the basis of race, religion, color, gender, sexual preference, age, national origin, or handicap. UCEC shall not tolerate discriminatory actions by its member societies.
Section 4 After attending two consecutive meetings, any non-engineering societies may petition to become a temporary voting member. Approval requires a two-thirds majority vote of current voting members present and attending. Upon receiving approval, temporary voting members are subject to all requirements of regular voting members. Temporary voting status is good until the end of the academic school year.
Article IV Organizational Structure and Election of Officers
Section 1 The organizational structure shall consist of an Executive Council charged with the coordination of all UCEC business and activities according to the guidelines established in this document.
Section 2 The Executive Council shall consist of a President, two Vice-Presidents, two UCSU Senators, and elected UCEC Representatives-at-Large. The officers of the Executive Council shall be full time, undergraduate students in good standing with the College of Engineering and Applied Science.
Section 3 The members of the Executive Council shall be elected by a majority vote of the undergraduate student body of the College of Engineering and Applied Science. The Election Commissioner shall coordinate and facilitate the Executive Officer Election. The President shall then appoint a Secretary, Treasurer, Publicity Officer, Facilities Coordinator, Documentation and Transfer Officer and other positions. These positions may be filled by individuals already holding elected or appointed offices.
Section 4 The terms of office for the members of the Executive Council shall start May 1st of every new-year and continue for exactly one year. Elections will be held during the spring and shall be run by engineering students not running for office.
Section 5 Removal of an officer from office shall be conducted in the following way:The Executive Council shall be notified that an officer is not performing their duty, and/or not conducting themselves according to the Constitution, Bylaws, or the rules of the College of Engineering and Applied Science.An officer appointed by the Executive Council will then notify the individual of the problem. Following this notification, a majority vote by the Executive Council or Society Representatives will put the officer in question on probation. Length of probation shall be determined by the voting body with a minimum of two weeks. Following the probationary period a vote will be made at the next Executive Council meeting where a two-thirds majority will result in the individual's removal from office. Failure to achieve a two-thirds majority vote for removal of office will reinstate the officer into good standing.
Section 6 If any officer of the Executive Council is unable to complete his or her term of office, the Executive Council will advertise that a position is open within the council and request a brief, informal resume from those who are interested in running for office. Based on the resumes submitted, the Council-At-Large will appoint a new officer by a majority vote.
Article V Amendments to the Constitution and Bylaws
Section 1 The approval of an amendment to the Constitution shall require a three-fourths majority vote of the voting members.
Section 2 Any engineering student may propose an amendment to the Constitution or Bylaws. Amendments shall be submitted, type-written, to the President of UCEC two weeks prior to being voted on. This amendment will be made available to all voting members for review.
Section 3 UCEC shall not adopt any Bylaws that are in conflict with the Constitution.
Section 4 All Bylaw amendments shall require a two-thirds majority vote of the voting members.

 

UCEC Bylaws

Article I Officer Positions
Section 1 Executive Council
a) The duties of the Executive Council shall be defined per individual position. All members will stay abreast of Executive Council business and act in accordance with the Constitution and Bylaws.
b) Each member of the Executive Council shall prepare an Annual Report and maintain documentation of UCEC management procedures and recommendations for succeeding Council members facilitated by the Documentation and Transfer Officer. This documentation shall additionally be submitted to the succeeding Council members one month prior to the beginning of their terms.
c) The good standing of societies and standing commissions will be voted upon during the last Executive Council meeting of the fall and spring academic terms. Executive Council will review all submitted materials and documentation including but not limited to regular society reports.
d) The Executive Council in conjunction with the appointed officers will hold a minimum of 20 hours per week during regular business hours.
e) The Election Commissioner will be elected by a majority vote of the Executive Council and will be responsible for the responsibilities and duties specified in Bylaws Article V, Section 1.
Section 2 The President shall have the following responsibilities:
a) To call, preside at, and lead all Executive Council meetings.
b) To call, preside at, and lead all General meetings.
c) To create and dissolve ad-hoc committees as needed to organize UCEC activities.
d) To check attendance of all societies sponsored by UCEC at each General meeting.
e) To warn those who fail to comply with the bylaws or whose actions will negatively affect their standing.
f) To communicate and keep good relations with the Dean's Office.
g) To act as the official spokesperson of UCEC.
h) To appoint the positions in compliance with Constitution Article IV, Section 3.
i) To communicate with the NAESC through the Regional Representative.
Section 3 The Vice President of Student and Academic Affaires shall have the following responsibilities:
a) To assist the President on all matters concerning UCEC.
b) To inform the President of any problems or errors resulting from his or her Presidential actions or words.
c) To coordinate, execute and allocate all necessary funds needed for UCEC related activities.
d) To communicate with the Dean's Office concerning dates, funds, and activities associated with UCEC.
e) To coordinate efforts with Reps-at-Large to implement student programs as necessary.
Section 4 The Vice-President of Corporate Relations shall have the following responsibilities:
a) To assist the President on all matters concerning UCEC.
b) To inform the President of any problems or errors resulting from his or her Presidential actions or words.
c) To coordinate and execute all activities associated with Career Services.
d) To work with and represent UCEC to all corporate partners.
e) To coordinate all corporate fundraising for UCEC.
f) To coordinate efforts with Reps-At-Large to implement corporate programs as necessary.
Section 5 The University of Colorado Student Union (UCSU) Senators shall have the following responsibilities:
a) To be a member of the Council of Colleges and Schools and represent the majority of UCEC interest in matters concerning UCSU.
b) To vote on the Student Fee Package and all other legislation presented before the Legislative Council of UCSU.
c) To attend all UCSU Executive Council and Council of Colleges and Schools meetings (scheduled and emergency meetings)
d) To inform UCEC members of all matters concerning UCSU at each General meeting.
e) To assist any UCEC sponsored society or activity in obtaining funds from UCSU.
f) To sit on any UCSU-appointed committees and/or commissions.
Section 6 The Representatives-At-Large shall have the following responsibilities:
a) To be a voice of the student body of the School of Engineering and Applied Science.
b) To coordinate the following responsibilities:
  1. Assist the Vice-President of Corporate Relations and be responsible for corporate communications and meeting sponsorship.
  2. Assist the Vice-President of Student and Academic Affaires and be responsible for maintaining the society network.
  3. Assist the Treasurer and be responsible for fundraising.
  4. Assist the Publicity officer in the publications of the daily planner and engineering newsletter.
  5. Maintain the existing website, all email lists, and serve as a technology support officer for all societies in good standing with UCEC.
  6. Assist the President and be responsible for Freshman Orientation.
  7. Assist all other officers as necessary.
  8. Coordinate at least one community service event each semester.
  9. Maintain relations among the member societies and the Executive Council.
Article II Appointed Positions
Section 1 The appointed officers in conjunction with the Executive Council will hold a minimum of 20 hours per week during regular business hours.
Section 2 The Treasurer shall have the following responsibilities:
a) To organize and present a budget to the Executive Council at the beginning of the fall and spring academic terms.
b) To collect and account for all fees and debts owed to UCEC.
c) To pay all duly authorized bills incurred by UCEC and keep an accurate and complete account of the financial state of UCEC, including mention of all outstanding debts and accounts receivable.
d) To be directly responsible to the President and the Executive Council.
Section 3 The Secretary shall have the following responsibilities:
a) To assist in administrative matters.
b) To record minutes of all UCEC meetings (scheduled and emergency).
c) To organize all information pertaining to UCEC.
Section 4 The Publicity Officer shall have the following responsibilities:
a) To post signs for all General meetings no less than one week before the meeting.
b) To coordinate and execute in the removal of any postings on all UCEC bulleting boards in accordance with Bylaws, Article VI.
c) To create an undergraduate engineering newsletter as requested by the Executive Council.
d) To publicize all UCEC activities.
Section 5 The Facilities Coordinator shall have the following responsibilities:
a) To be responsible for all communications between facilities management, risk management, planning and scheduling, CUPD, the Campus Fire Marshall, et cetera.
b) To be responsible for clearing all activities through entities mentioned in Section 4a.
c) To organize all other space or facility requirements for UCEC functions as needed.
d) To be directly responsible to the President and the Executive Council.
Section 6 The Documentation and Transfer Officer shall have the following responsibilities:
a) To develop and maintain resources and facilities for succeeding officers.
b) To facilitate and coordinate the documentation of each officer's responsibilities and duties as they are performed.
c) To facilitate and coordinate the documentation of each UCEC sponsored event as they occur.
d) Documentation will consist of both hard and electronic copies.
e) Documentation will include but is not limited to name of the event, officers involved, resources and facilities required, resources outside of UCEC, contact information of facilities and personnel involved, the chronology of event planning and execution, and a summary of the event (comments and suggestions).
f) Documentation will serve as a guideline for current and future events.
Article III Societies and Standing Commissions
Section 1 Societies desiring representation and other resources provided by UCEC shall be in good standing within the Engineering Council as determined by a majority vote of the Executive Council. The determination of good standing is subject to Constitution Article III, Section 3 on discriminatory actions. Items of concern when voting on standing include but are not limited to UCEC General meeting attendance, UCEC event participation, return of UCEC equipment (if checked out and passed due date) and representation of the society by the elected representative.
Section 2 The President of UCEC will notify a Society Representative if their society is not in good standing, or in danger of receiving a vote of bad standing.
Section 3 UCEC will provide report forms to societies and standing commissions requesting information. These reports will include but are not limited to contact information, current and completed activities of the society and future meeting dates and times. These forms are subject to review in the determination of good standing for each society and standing commission.
Section 4 Societies and standing commissions that are voted into bad standing can be subject to the following penalties:
a) Loss of UCEC provided office space and equipment (if applicable).
b) Denial of all financial requests to UCEC for a length of time specified by the Executive Council.
c) Denial of all privileges to check out equipment from UCEC for a length of time specified by the Executive Council.
d) Any other penalties approved by a majority of the Executive Council that UCEC has the authority to enforce.
All penalties must be approved individually by a majority vote of the Executive Council. Additionally, Societies and standing commissions cannot be evicted from their office unless they have received bad standing status for two consecutive semesters. All penalties enforced will not be lifted without a majority vote by the Executive Council.
Section 5 Societies will receive their correspondence via mailboxes in the Student Resource Room (SRR) and will be delegated office space on a first-come, first-served basis.
Section 6 Societies and standing commission chairs requiring financial assistance may submit a request to the Executive Council, UCSU Senators, committee chairs, or the Council-At-Large as appropriate. This request must be submitted no later than two weeks prior to the requirement of funds or as announced by the Executive Council. The transfer of funds is subject to regular Student Organization Finance Office (SOFO) restrictions and regulations, as well as the University of Colorado Student Fee Regulation guidelines.
Article IV UCEC Meetings
Section 1 Executive Council Meetings
a) The President will call an Executive Council meeting no later than two weeks after the commencement of each academic semester.
b) Additional Executive Council meetings will be scheduled as necessary.
c) The President will inform all Executive Council members of meeting time and location, five days prior.
d) General Meeting agendas will be created at the preceding Executive Council Meeting and posted no later than 24 hours before the General meeting.
Section 2 General Meetings
a) General meetings will be scheduled by the President on a regular basis to be determined by the Executive Council.
b) All new business shall be submitted to the Executive Council to be placed on the agenda. New business must be submitted no later than 24 hours prior to the General Meeting.
c) General Meeting agendas will be available 24 hours prior to the General Meeting. d) The agenda may be amended at each General Meeting.
Section 3 Emergency, Unscheduled or Special Meetings
a)
Any officer may call an Emergency, Unscheduled, or Special Meeting.
b) The officer that calls the meeting will preside at and lead the meeting.
Section 4 Quorum:
a) Simple majority of the voting membership shall constitute a quorum for all General meetings.
b) No votes will be accepted by a written proxy.
c) Voting members may elect to send a proxy to any meeting in their stead, and the proxy may vote in place of the representative.
Article V Elections
Section 1 The responsibilities of the Election Commissioner are as follows:
a) To appoint all necessary staff to coordinate and facilitate the elections, herein known as the Election Commission. Staff members may not run for office in elections.
b) To preside over the Election Commission.
c) To hold Executive Council officer elections in the spring.
d) To make sufficient public notice of impending elections in the fall and spring academic terms.
e) To assist all interested candidates applying for UCEC office and to provide them with appropriate materials.
f) To educate engineering students on the issues and candidates up for the election.
g) To place referendums and special issues received by petition or instruction of the Executive Council on the ballot.
h) The Election Commission shall be responsible for the counting of ballots manually or by electronic means.
Section 2 Campaign procedures shall be as follows:
a) Candidates must be full-time, undergraduate students in good standing with the College of Engineering and Applied Science.
b) All campaigns shall comply with the UCSU Election Code.
c) Individuals running for office may advertise their candidacy by word of mouth and postings on bulletin boards provided they comply with Bylaws Article V, Section 2b.
Section 3 Voting Procedures shall be as follows:
a) Voting stations will be present in the main lobby of the Engineering Center.
b) The Election shall occur for at least two consecutive school days.
c) Only students in the College of Engineering and Applied Science may vote in UCEC elections.
d) The Election Commission will necessitate plurality (winner need not have a majority of total voters).
e) All ties will be broken by a majority vote of the current Council-At-Large.
f) Results of the election will be made public by the Election Commissioner within 24 hours after the polls are closed.
g) Each candidate will be personally notified by the Election Commissioner of the election results.
h) A recount will be performed within 48 hours, if a candidate petitions the Election Commissioner. A recount will be performed according to voting guidelines established in this article.
Article VI Publicity
Section 1 General publicity procedures and rules are as follows:
a) All postings must be approved by a member of the UCEC Executive Council or an appointed officer with the approved posting stamp.
b) Postings must be removed upon the end of the approved month.
c) Postings will be limited to one per bulletin board. Postings must be pertinent to UCEC, society, or college business.
d) UCEC reserves the right to refuse or remove approval to any objectionable material, which is unacceptable in the opinion of UCEC Officers.
e) Unacceptable materials include but are not limited to items that are vulgar or discriminatory. In addition, documents that contain "tear-offs" will not be accepted.

 

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