Bylaws of the University of Colorado at Boulder

Student Chapter of the

Association for Computing Machinery

Article I – Name

1. This organization shall be called the University of Colorado Student Chapter of the Association for Computing Machinery. In these Bylaws it is referred to as the Chapter; the Association is also referred to as the ACM.

Article II - Purpose

1. The Chapter is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are:

   1. To promote an increased knowledge of the science, design, development, construction, language and applications of modern computing machinery;

   2. To promote a greater interest in computing machinery and its applications;

   3. To provide a means of communication between persons having interest in computing machinery; and,

   4. To promote academic success in the field of computer science.

Article III – Membership

1. A full or part-time student at the University of Colorado at Boulder, who is a member in good standing of the ACM, may upon request and payment of dues become a voting member in this Chapter.

2. A member of the University of Colorado at Boulder community who is not a member in good standing of the ACM, may upon request and payment of a fee that is at least equal to the voting member dues, may become a non-voting affiliate member of the Chapter.

3. A member of the University of Colorado at Boulder community who has not payed chapter dues may become a trial member of the Chapter, and attend certain events deemed appropriate by the Executive Council and/or Program Committee, for no more than a period of one semester.

Article IV – Officers

1. The officers of this Chapter shall be Chair, Vice Chair, Secretary and Treasurer. The positions of Secretary and Treasurer may be held by the same person. Each officer must be a member in good standing of the ACM, a voting member of this chapter, and a full or part-time student at the University of Colorado at Boulder.

2. The officers shall be elected at annual election meetings, to be held in the spring semester. They shall take office immediately after the election meeting and serve until their successor takes office at the end of the next election meeting.

3. Any member who has served either of the offices of Chair or Vice Chair for 2 consecutive years may not hold either office in the immediately following year.

4. Vacancies in any office other than the Chair caused by resignation, removal or disability shall be filled by an election that will take place at the next possible chapter-wide meeting. If the office of Chair is so vacated, the Vice Chair shall immediately assume that office, and the chapter shall elect a new Vice Chair.

Article V – Duties of Officers

1. The Chair shall preside at all meetings of this chapter and its Executive Council. The Chair shall represent the Chapter at all meetings with the ACM Regional Representative. The Chair shall also appoint all committees of this chapter and committee chairpersons, except the Chair of the Program Committee.

2. The Vice Chair shall assume the duties of the Chair in the event of the Chair's absence. The Vice Chair shall assume those duties of the Chair that are so delegated by the Chair, and the Vice Chair shall also be Chair of the Program Committee.

3. The Secretary shall keep minutes of all chapter meetings and Executive Council meetings. Other duties of the Secretary include:

   1. Maintaining the records of the Chapter.

   2. Preparation of the Chapter's annual report for presentation at annual election meetings and submission to ACM Headquarters.

   3. Sending official notice to ACM Headquarters of any change in the leadership of the Chapter.

   4. Submission to the Membership Activities Board of the ACM of any proposed changes in this Chapter's bylaws for approval prior to their distribution to the membership. The Secretary shall similarly notify the executive director promptly of the final action of the proposed changes.

4. The Treasurer shall collect dues and maintain financial and membership records. In addition, the Treasurer shall make the annual report of this chapter's finances required by the Treasurer of ACM.

Article VI – Chapter Sponsor

1. The Chapter Sponsor shall be a voting member of ACM and a faculty member or full-time staff member of the University of Colorado at Boulder.

2. The Chapter Sponsor shall be selected by the Executive Council immediately following the annual election meeting.

3. The Chapter Sponsor shall be generally responsible for the activities of the chapter. Specifically, the sponsor:

   1. helps provide continuity from year to year as student leadership and personnel change;

   2. promotes good student-faculty relationships;

   3. helps maintain university standards in all activities of the chapter;

   4. exercises financial supervision, if necessary, by:

      1. promoting prompt payment of bills and collection of dues, and

      2. overseeing the settlement of all accounts in the event of dissolution of the chapter; and

   5. represents the chapter interests to the faculty and administration; and

   6. contributes positively to the activities of the University of Colorado at Boulder Student Chapter.

Article VII – Executive Council

1. The Executive Council shall consist of the chapter officers, the Chapter Sponsor, and the Chapter Representative to the UCEC. The Executive Council shall select the Chapter Sponsor immediately following the annual election meeting.

2. Except as otherwise provided in these bylaws, the Executive Council shall act for this Chapter in all matters except election of officers at the election meetings and the amendment of these bylaws. Minutes of the Executive Council meetings shall be available for inspection by any member of this chapter and shall be filed with the Chapter records.

3. The Executive Council shall have regular meetings no less than once per month.

Article VIII – Committees

1. The Standing Committees shall be:

   1. The Program Committee, which shall plan and arrange meetings of the chapter in accordance with membership interest and the aims of this chapter as set forth in Article II; and shall prepare a calendar of regularly scheduled meetings each semester.

   2. The Publicity Committee, which shall maintain a mailing list and a web site, and publish and distribute all notices to the members of this chapter, and shall provide additional publicity of chapter activities as appropriate.

2. Each Standing Committee shall consist of at least three voting members of this chapter; it may have additional members who are either voting or non-voting members of this chapter.

3. In addition to Standing Committees, Temporary Committees may be established by the chapter Chair.

4. The Chairperson and members of both the Standing and Temporary Committees are appointed by the Chapter Chair, except as otherwise provided in the bylaws. All committee appointments shall be subject to termination at the end of each election meeting.

Article X – Meetings

1. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.

2. Except for Executive Council meetings, all meetings shall be held as planned by the Program Committee.

3. The annual election meetings shall be held during the end of the spring semester of every year.

   1. All voting members of the chapter will be allowed to nominate one person for each office. These nominations shall be carried out via e-mail or at chapter-wide meetings, and shall start no later than two weeks prior to the election meeting, and end no later than one week prior to the election meeting.

   2. During the election meetings, all present voting members shall have an opportunity to vote.

   3. Officers will be elected by a plurality of the votes cast.

   4. During election meetings, the Secretary shall present the annual chapter report.

4. Notices shall be distributed to all members at least one week prior to each meeting.

5. There shall be at least 3 meetings per semester.

6. A quorum of this chapter for the conduct of business shall consist of ten voting members or a majority of the voting members of this chapter, whichever is smaller.

Article XI – Disbursements and Dues

1. Disbursements from the treasury for chapter expenditures shall only be made under authorization of the Executive Council and be included in the minutes of that meeting.

2. Annual dues shall be established upon recommendation of the Executive Council and approved by a majority vote of the voting members present and voting at any chapter meeting, providing that the notice for the meeting included this as an item of business.

Article XII – Amendments and Procedure

1. All proposed changes to these bylaws shall be approved by the Chairs of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.

2. Amendments shall be made in the following manner:

   1. The proposed amendment shall be read at a regularly scheduled chapter meeting.

   2. After being approved by the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.

   3. At the designated meeting the amendment shall be read again, discussed, and voted upon. Two-thirds of the voting members present and voting shall be required to adopt the amendment.

3. The rules in Robert's Rules of Order Revised shall govern this chapter in all cases to which they are applicable, and in which they are consistent with these bylaws.

4. Rulings on any point of procedure not included in these bylaws shall be made by the Chair with approval of the rest of the Executive Council.

Article XIII – Dissolution

1. Should this chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.