From: Administrative E-Memo (memofrom@Colorado.EDU)
Date: Fri Oct 08 2010 - 23:30:31 MDT
Date: Fri, 8 Oct 2010 23:30:31 -0600 (MDT) From: Administrative E-Memo <memofrom@Colorado.EDU> Subject: Guidelines for Campaign Activities
TO: Boulder Campus Teaching & Research Faculty, Staff,
Deans, Directors, Dept Chairs
FROM: Office of the President
SENDER: Office of the President
DATE: October 8, 2010
SUBJECT: Guidelines for Campaign Activities
Faculty and Staff,
As we approach the November election, attached is a reminder for all of us
as members of the university community concerning guidelines on campaign
activities. Thank you.
Bruce D. Benson
President
University of Colorado
Campaign-Related Activities - Summary and Guidelines
General Prohibitions
The Fair Campaign Practices Act, a/k/a Campaign Reform Act, C.R.S. -
1-45-117, generally prohibits public entities, including institutions of
higher education, from expending any public moneys from any source for
contributions to a campaign for elected office, or to urge electors to vote
in favor or against any ballot issue or referred measure.
The term "public moneys" is broadly construed, and includes in-kind
contributions such as services or non-monetary resources.
The secretary of state may investigate any complaint from any person.
Specific Guidance for University Employees
Employees may not engage in any activity during working hours designed to
urge electors to vote for or against any campaign issues, which include
campaigns for public office, state-wide campaign issues or referred
measures, and local campaign issues or levies.
Employees wishing to participate in a campaign activity should take personal
leave.
Employees may not use office supplies or equipment, including computers,
telephones, printers or facsimile machines to create materials urging
electors to vote for or against a campaign issue.
Employees may not use their University email accounts to urge electors to
vote for or against a campaign issue, or to forward materials that urge
electors to vote for or against a campaign issue.
Employees may not use University websites to urge electors to vote for or
against a campaign issue.
Special Rules for Faculty Members
Most faculty members do not have personal leave. Additionally, many faculty
members are not on contract during the summer. Accordingly, faculty members
may engage in advocacy activities related to a campaign issue during months
in which they are not on contract, or during the school year in accordance
with applicable department or campus policies on use of personal time.
However, faculty members should avoid the appearance of impropriety by
clarifying whenever possible that such activities are being conducted on
personal time and not on behalf of or at the request of the University.
Faculty members remain subject to other limitations on the use of state
resources, including University email, even if using personal time.
Special Rules for Students
Students may engage in political expression without limitation, except that
they may not use University resources in advocating for or against a
campaign issue.
Money generated through student fees and equipment or materials purchased
with student fees are considered University resources.
Student groups are free to organize for advocacy purposes. If an advocacy
group raises monies other than student fees for the purposes of campaign
advocacy, they may not commingle such monies-they must maintain separate
accounts.
What Activities Are Allowed?
University employees may provide information in response to questions posed
in the ordinary course of their duties, even if the information provided
relates to a ballot issue, so long as the question was not solicited by a
State employee.
The Board of Regents may pass a resolution adopting an advocacy position
related to a ballot issue. The resolution may be distributed by any normal
and customary means and in response to a question.
Policy-makers such as the President and Chancellors may adopt an opinion
related to a ballot issue and spend up to $50.00 publicizing that opinion.
If such an opinion is adopted, it may be communicated in response to a
question.
Employees may use personal time to engage in any advocacy activities,
provided that they do not use State resources. As a general rule, employees
should always make it clear that they are taking personal time and that they
are not speaking on behalf of the University.
The University may allow access to its meeting facilities for political
expression as public forums or limited public forums. So long as access is
not restricted based on viewpoint-i.e., so long as there is equal access to
advocates on all sides of an issue-the resource is not being used for
advocacy.
The University may allow a meeting room to be used by an advocacy group, so
long as the same or similar space is available to any opposing advocacy
group. Forums offered to provide information about a ballot issue should
include both sides of the ballot issue. However, student advocacy groups may
invite a candidate to speak without inviting opposing candidates, so long as
other student advocacy groups are afforded the same opportunities to invite
opposing candidates to speak.
The University may set additional reasonable time, place and manner
restrictions on these activities. Included, the following rules are
advisable:
Attendance must be open to the public or to all students.
A disclaimer must be made on any printed materials and/or at the event that
the University does not endorse the candidate, and that any opposing
candidate or advocacy group will be offered a similar opportunity to speak.
Prepared by the Office of University Counsel
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