From: Administrative E-Memo (memofrom@Colorado.EDU)
Date: Sun Feb 17 2008 - 23:15:56 MST
Date: Sun, 17 Feb 2008 23:15:56 -0700 (MST) From: Administrative E-Memo <memofrom@Colorado.EDU> Subject: Introduction to the Two Student Administration System Projects
TO: Boulder Campus Teaching & Research Faculty, Staff,
Deans, Directors, Dept Chairs, System Administration
FROM: Office of the Registrar
SENDER: Barbara Todd
DATE: February 18, 2008
SUBJECT: Introduction to the Two Student Administration System Projects
The University is implementing two significant student administration
systems concurrently at this time. These new systems will substantially
improve service to students, faculty, staff, and others in the University
community. This is the first of a number of communications that I will share
with you over the next three years about our system implementations. This
first piece is focused on the general overview of these two systems.
The first is the Oracle Campus Solutions project that will replace our
current Student Information System. This system will provide the following
--Creates a connection with a prospective student through a Customer
Relationship Management System (CRM) that tailors communication to a
student's specific interests and presents a new way to share all that the
University of Colorado at Boulder has to offer.
--Allows a student to apply for admission using an on-line application and
provides the student the ability to view application checklists so the
student can monitor their admission application and follow their status from
applicant to confirmation of enrollment.
--Takes the student from the time they confirm their admission all of the
way through to graduation and beyond, allowing faculty to access information
about their courses and students; staff to handle their administrative
academic needs; and access to documents and reports on-line.
--Tracks all course, teaching and room scheduling data.
--Assesses and monitors all students billing activity.
--Provides the ability for the management of the complex financial aid
process and monitoring of student aid, as well as a web-based Student
Employment Service center.
--Will include an integrated document management and imaging system that
will allow for web forms and access to different documents on-line. This
should greatly streamline the former paper process that required students,
faculty and staff to complete forms and walk/mail them across campus.
--The development of better reporting tools through an on-line query system
as well as a new and improved data warehouse.
The other new system implementation is the new Degree Audit Reporting System
(DARS), a product from the Miami University of Ohio. This system will
provide a comprehensive and flexible degree audit system with expanded
capabilities for transfer evaluation and articulation. Students will have
access to new advising tools to help with their planning their degree
program, and the goal is for advisors and colleges to use this system to
automate the graduation checkout process. This includes:
--Access to a concise degree audit report via a portal for students, faculty
--Ability to report articulated courses by institution through development
of transfer tables.
--Full processing of academic exceptions (waivers, substitutions, etc.)
--Combined major and core audits.
--Calculation of GPA's all of the way down to the sub-requirement level.
--Greater flexibility for college differences and academic requirements.
Admissions will be the first module scheduled to "go-live" in September of
2009. Our Admissions office will begin admitting students in September 2009
for the fall 2010 class. Admission's go-live will be quickly followed with
financial aid for fall 2010 students, and the course building/room
assignment module for fall 2010. Registration is slated to come up in April
2010 for fall 2010, with the Student Financials/Bursar system following
right behind. Our Degree Audit group is currently building an audit with
the assistance of the School of Journalism, as well as the development in
Arts and Sciences of the core audit. We are targeting summer of 2008 to
complete these first two audits.
Over the next three years, I will be updating you on developments of the
project, as well as providing insight from different directors, faculty,
associate deans, project leads and others. For more information, you can
access the following websites:
Boulder Campus Student Information System and Degree Audit Replacement Teams
SIS Replacement Project
Degree Audit Project
Please feel free to contact me with any questions you might have
Registrar and Boulder Campus Liaison to the System Replacement Projects
This archive was generated by hypermail 2.1.6 : Sun Feb 17 2008 - 23:15:57 MST