Key to Terms
- Contact Name
- The person or organization to be listed on a Buff Bulletin as a contact. Also, if you want your phone number or campus box listed on the Buff Bulletin, enter the information here.
- Date of Expiration
- If your mailing is date sensitive, you can include an expiration date. After this date, the E-memo will removed from the recipient's e-mail box automatically, as long as the recipient has not read it yet. If your memo is about a retirement party on Friday, enter an expiration date for Saturday of the same week, and people who were out of the office for the week will not see it. Use a MM/DD/YY format for this field.
- Date to Send
- Your requested delivery date. Depending on system volume, E-memos require about a day lead time. If printed residuals are needed, allow three days.
- From Department
- This field tells the recipient your departmental affiliation. An E-memo is a formal communication, and the document should follow standard business letter formatting. Entry is mandatory for this field.
- Intended Audience
- The audience you want to reach. Mailing Services uses this information to determine which list to use. It will also appear in the E-memo to indicate the list(s) used to send your message. UCB Campus Mailing Lists describes all currently maintained mailing lists. Entry is mandatory for this field.
- Mailer's E-mail Address
- The e-mail address where Mailing Services can reach you regarding your E-memo request. It is also the address used when the "Send E-memo to Self" button is selected.
- Mailer's Campus Box
- The campus box number where Mailing Services should send information.
- Mailer's Phone Number
- The phone number of the person who should be contacted to verify the memo.
- PeopleSoft SpeedType
- The PeopleSoft SpeedType number to be charged. No charges will be assessed until confirmation is received from the ordering department. This is a required field.
- Related URL
- A URL related to the event or annoucement. Only CU-Boulder web sites may be listed. Listing a URL is optional.
- Responsible Person
- The person listed here will be listed as the Sender on an E-memo, and is also considered to be the main contact for an E-memo or Buff Bulletin.
- Text
- The body of the message. Buff Bulletins are limited to 75 words, E-memos should be limited to the equivalent of a page of text.
- Title
- The text entered here will display as the subject line of the recipient's e-mail message on a E-memo, and as the title of a Buff Bulletin. Entry is mandatory for this field.
Key to Buttons
- Submit Message
- Select this button to send your E-memo to Mailing Services for processing. A 'bid' sheet will be mailed to the e-mail address provided showing the total charges for sending e-mails to recipients with valid e-mail addresses, plus the charge for printed residuals, if requested. You, as the mailer, will need to decide how you want to proceed. Mailing Services must receive a PeopleSoft SpeedType or FRS number before the E-memo or residuals can be delivered.
- Send E-mail to Self
- Select this button to see how your E-memo will appear in the recipient's e-mail box. After clicking the button, check your e-mail for new messages. Do not exit the E-memo form! Be sure to hit the back button in your browswer to restore text to the form.
- Clear Form
- This button re-sets the form to a blank E-Memo ready for you to start entering text.