Key to Terms

Contact Name

The person or organization to be listed on a Buff Bulletin as a contact. Also, if you want your phone number or campus box listed on the Buff Bulletin, enter the information here.

Date of Expiration

If your mailing is date sensitive, you can include an expiration date. After this date, the E-memo will removed from the recipient's e-mail box automatically, as long as the recipient has not read it yet. If your memo is about a retirement party on Friday, enter an expiration date for Saturday of the same week, and people who were out of the office for the week will not see it. Use a MM/DD/YY format for this field.

Date to Send

Your requested delivery date. Depending on system volume, E-memos require about a day lead time. If printed residuals are needed, allow three days.

From Department

This field tells the recipient your departmental affiliation. An E-memo is a formal communication, and the document should follow standard business letter formatting. Entry is mandatory for this field.

Intended Audience

The audience you want to reach. Mailing Services uses this information to determine which list to use. It will also appear in the E-memo to indicate the list(s) used to send your message. UCB Campus Mailing Lists describes all currently maintained mailing lists. Entry is mandatory for this field.

Mailer's E-mail Address

The e-mail address where Mailing Services can reach you regarding your E-memo request. It is also the address used when the "Send E-memo to Self" button is selected.

Mailer's Campus Box

The campus box number where Mailing Services should send information.

Mailer's Phone Number

The phone number of the person who should be contacted to verify the memo.

PeopleSoft SpeedType

The PeopleSoft SpeedType number to be charged. No charges will be assessed until confirmation is received from the ordering department. This is a required field.

Related URL

A URL related to the event or annoucement. Only CU-Boulder web sites may be listed. Listing a URL is optional.

Responsible Person

The person listed here will be listed as the Sender on an E-memo, and is also considered to be the main contact for an E-memo or Buff Bulletin.

Text

The body of the message. Buff Bulletins are limited to 75 words, E-memos should be limited to the equivalent of a page of text.

Title

The text entered here will display as the subject line of the recipient's e-mail message on a E-memo, and as the title of a Buff Bulletin. Entry is mandatory for this field.

Key to Buttons

Submit Message

Select this button to send your E-memo to Mailing Services for processing. A 'bid' sheet will be mailed to the e-mail address provided showing the total charges for sending e-mails to recipients with valid e-mail addresses, plus the charge for printed residuals, if requested. You, as the mailer, will need to decide how you want to proceed. Mailing Services must receive a PeopleSoft SpeedType or FRS number before the E-memo or residuals can be delivered.

Send E-mail to Self

Select this button to see how your E-memo will appear in the recipient's e-mail box. After clicking the button, check your e-mail for new messages. Do not exit the E-memo form! Be sure to hit the back button in your browswer to restore text to the form.

Clear Form

This button re-sets the form to a blank E-Memo ready for you to start entering text.