Given the timing of some classes (early AM or early evening) AND the distance some students drive to attend education classes, the School of Education gives individual faculty members discretion in making a decision to cancel a class due to inclement weather.
Faculty have a responsibility to ensure adequate, high-quality face-to-face time for every course.
It is our general expectation that a class will meet as follows:
When making decisions to cancel a class due to inclement weather, faculty should balance the following considerations:
Procedure to communicate class cancellation:
Students may appeal any academic decision, including admissions decisions, course grades, and results of comprehensive examinations. To appeal, students should first present their reasons for appealing to the original decision maker, i.e. faculty member, faculty committee, or administrator.
If the student remains dissatisfied with the result of the appeal, s/he may appeal next to the Associate Dean for Teacher Education (if enrolled in a teacher education program) or the Associate Dean for Graduate Studies (if enrolled in a graduate program) by submitting a School of Education Petition Form to the Office of Student Services. In the petition, the student states the decision or program policy s/he is petitioning and his/her reasons for doing so. The Associate Dean will respond directly or convene a faculty committee to review the appeal and make recommendations. The student will be notified by e-mail of the decision/response.
If the student remains dissatisfied with the result of the appeal, s/he may appeal next to the Dean of the School of Education, and then to the Dean of the Graduate School (graduate students only).
Students may also utilize the Boulder Campus Ombudsman in Willard Hall.
Incomplete grades are a contract between instructor and student to delay the posting of the final grade on the student’s transcript for up to one year.
To be eligible for an incomplete grade, School of Education policy requires that:
If a student's situation does not conform to all of these criteria, the student is not eligible to receive an incomplete. Faculty may request documentation of the extenuating circumstances before agreeing to the assignment of an incomplete grade. Students who have not attended or who have not satisfactorily completed a significant portion of the course should not be given an incomplete grade. (In the case of non-attendance, the instructor should award the student the grade(s) s/he earned, usually an F.)
An incomplete (I) grade, if not completed, changes to an F when it expires and will impact the grade point average.
If the faculty member agrees to award an incomplete grade, s/he must submit an Incomplete Grade Contract Form to the Office of Student Services. Having a formal written agreement documenting the work to be completed and the date by which the work is due is often critical to resolving disputes and allows the appropriate Associate Dean to resolve incomplete grades if the original instructor is not available to do so.
This form is used to document:
The contract must be submitted to the Office of Student Services, to be kept in the student’s file for future reference, if needed.
The maximum amount of time a student can be allowed to complete an incomplete is one year from the term in which the course was taken. The instructor can set a shorter deadline for the completion of the work, but it is the instructor's responsibility to ensure that the plan for completing the course can be accomplished within the one year maximum. The instructor should establish a deadline that will allow him/her sufficient time to evaluate the student’s work and submit a Change of Record form to the Office of Student Services before grades are due in the semester the work is completed. If you have questions about the appropriateness of awarding an incomplete grade, you can discuss the situation with the appropriate Associate Dean.
Incomplete grades should only be awarded when both the instructor and the student believe that the course work can and will be completed within one year. If that is not the case and the student has compelling extenuating circumstances, you can contact the appropriate Associate Dean.
Once the student has fulfilled the terms of the Incomplete Grade Contract, the instructor must submit a Change of Record form to the Office of Student Services.
Change of Record forms are available in the Office of Student Services for instructors to pick up and complete for their students. Due to security reasons, staff will not release Change of Record forms to students; instructors must pick them up or make special arrangements with the Office of Student Services. All completed Change of Record forms should be submitted to the Office of Student Services.