Forms & Policies
Forms & Policies for All Students
Your University of Colorado e-mail address (@colorado.edu) is our official means of communication. Candidates will be held responsible for the information conveyed within those official messages, including The Buff Teacher. Candidates are expected to check their official e-mail address on a frequent and consistent basis in order to stay current with university communications.
If a candidate wishes to have e-mail redirected from his or her official address to another e-mail address, he/she may do so, but at his or her own risk. The University will not be responsible for handling of e-mail by outside vendors or by departmental servers. Having e-mail redirected does not absolve a candidate from the responsibilities associated with communication sent to his or her official e-mail address.
Teacher Licensure candidates may apply for a course waiver if they think they have met a licensure requirement that was identified in the admissions process as a deficiency. Waiver determinations are made by a faculty member whose field of expertise encompasses the subject specific to the license requirement. Candidates should allow 4-6 weeks for a decision.
For liberal arts and/or content area requirements, newly admitted or continuing candidates must file a School of Education Petition Form. Documentation on the course to be waived must accompany the form, including: a syllabus (must be from professor, semester and year in which the course was taken), a course description (from catalog year when the course was taken), and a concise written statement from the candidate explaining why this course is appropriate for the specific requirement.
For Education courses, up to six hours of Education coursework may be waived. Newly admitted or continuing candidates must file a School of Education Petition Form. Documentation on the Education course to be waived must accompany the form, including a syllabus (must be from professor, semester and year in which the course was taken) and work samples (upon request).
To be eligible for an incomplete grade, School of Education policy requires that:
- A student request the incomplete
- A student has satisfactorily completed a significant portion of the course, and
- A student has extenuating circumstances beyond her/his control that prevent the student from completing the course within the normal time frame.
If a student's situation does not conform to all of these criteria, the student is not eligible to receive an incomplete. Faculty may request documentation of the extenuating circumstances before agreeing to the assignment of an incomplete grade. Students who have not attended or who have not satisfactorily completed a significant portion of the course should not be given an incomplete grade. (In the case of non-attendance, the instructor should award the student the grade(s) s/he earned, usually an F.)
An incomplete (I) grade, if not completed, changes to an F when it expires and will impact the grade point average.
If the faculty member agrees to award an incomplete grade, s/he must submit an Incomplete Grade Agreement Form to the Office of Student Services.
Having a formal written agreement documenting the work to be completed and the date by which the work is due is critical to resolving disputes and allows the appropriate Associate Dean to resolve incomplete grades if the original instructor is not available to do so. This form is used to document:
- the reason/grounds for the incomplete grade;
- the student’s grade on the work that has already been completed;
- and a description of the work that the student will need to submit and the deadline by which it must be submitted in order to complete the course.
The contract must be submitted to the Office of Student Services, to be kept in the student’s file for future reference, if needed.
The maximum amount of time a student can be allowed to complete an incomplete is one year from the term in which the course was taken. The instructor can set a shorter deadline for the completion of the work, but it is the instructor's responsibility to ensure that the plan for completing the course can be accomplished within the one year maximum. The instructor should establish a deadline that will allow him/her sufficient time to evaluate the student’s work and submit a Change of Record form to the Office of Student Services before grades are due in the semester the work is completed.
Incomplete grades should only be awarded when both the instructor and the student believe that the course work can and will be completed within one year. If that is not the case and the student has compelling extenuating circumstances, you can contact the appropriate Associate Dean.
Once the student has fulfilled the terms of the Incomplete Grade Contract, the instructor must submit a Change of Record Form to the Office of Student Services.
If you have questions about the appropriateness of awarding an incomplete grade, you can discuss the situation with the appropriate Associate Dean.
Independent study is an opportunity to work outside the formal classroom structure with a faculty member on a research topic within the field of Education. To gain a faculty sponsor for independent study, students may propose a research idea for independent study to any appropriate faculty member. If the faculty member agrees to sponsor the independent study, then the methods of conducting and evaluating the Independent Study, time frame, and number a credit hours is agreed upon. This infomation is recorded in the Independent Study Contract. The contract is signed by both parties and submitted to the Office of Student Services.
Faculty are under no obligation to sponsor an independent study, and may only do so if thier work load permits and the research topic is not sufficiently covered in existing Education courses.
A minimum of 25 hours of work-time on the project is required for each 1 semester hour of credit. Doctoral students may use a maximum of 6 credit hours of Independent Study toward their degree. Masters students may also use a maximum of 6 credit hours. Undergraduate students should check the rules of their home college in regard to applying Independent Study hours toward a degree.
All regular registration deadlines apply to Independent Study.
Candidates may appeal any academic decision, including admissions decisions, course grades, and results of comprehensive examinations. To appeal, students should first present their reasons for appealing to the original decision maker, i.e. faculty member, faculty committee, or administrator. If the student remains dissatisfied with the result of the appeal, s/he may appeal next to the Associate Dean for Teacher Education (if enrolled in a teacher education program) or the Associate Dean for Graduate Studies (if enrolled in a graduate program) by submitting a School of Education Petition Form to the Office of Student Services.
In the petition the student states the decision or program policy s/he is petitioning and his/her reasons for doing so. The Associate Dean will respond directly or convene a faculty committee to review the appeal and make recommendations. The student will be notified by e-mail of the decision/response. If the student remains dissatisfied with the result of the appeal, s/he may appeal next to the Dean of the School of Education, and then to the Dean of the Graduate School (graduate students only).
Students may also utilize the Boulder Campus Ombudsman in Willard Hall.
Forms & Policies for Graduate Students
Newly admitted Post-BA and Graduate candidates may defer their admission for up to one year. Eligibility requires that new candidates have not enrolled in any courses. Once a student has enrolled, admission may not be deferred, but the candidate may choose to withdraw from the university. In this case, the student will have to reapply and submit new application materials.
Master’s Plus candidates are not granted deferment automatically because the program is competitive in admissions.
A written request for deferment must be sent to the Admissions Coordinator in the Office of Student Services.
Any graduate student who would like to abstain from registering for classes for a semester must fill out a Time Off form
The time must be approved and signed by your advisor. The form should be submitted to the Graduate Studies Coordinator with a $50 check made out to the University of Colorado.
Doctoral students who have completed their comprehensive exam are not eligible for time off unless there are extenuating circumstances. In this case, you must write a petition explaining the reasons for an exception and have the letter endorsed (signed) by your advisor in addition to the Time Off form.
A deadline sheet for graduation will be e-mailed from the School of Education Office of Student Services. All deadlines must be met to ensure graduation during a particular semester. You must also apply for graduation online via the student portal the semester you plan on graduating. Please note that if your graduation semester changes, you must cancel your current application online and register for the new intended semester of graduation.
The Candidacy Application must be reviewed and signed by the student’s advisor and the Associate Dean for Graduate Studies before it is sent to the Graduate School.
Master’s students must submit the completed form to the Graduate Studies Coordinator (link to profile page – currently Tiernen McConaughy) at the beginning of the term in which they plan to graduate. Note: this time requirement is in advance of the deadline listed on the application form itself to allow for processing in the School of Education before submission to the Graduate School. Specific deadlines are posted in the School of Education Office of Student Services each semester.
Students will receive written notification from the Graduate School of admission to candidacy.
In order to be advanced to doctoral candidacy, a student must satisfy the world language requirement, the scholarly product requirement, submit a Candidacy Application form to the Graduate School, and pass the comprehensive examination.
The Candidacy Application must be reviewed and signed by the student’s advisor and the Associate Dean for Graduate Studies before it is sent to the Graduate School. Please submit this form to the Graduate Studies Coordinator (link to profile page – currently Tiernen McConaughy) by announced deadlines.
Ph.D. candidates must submit the completed form at the beginning of the term in which the examination will be taken. Note: this time requirement is in advance of the deadline listed on the application form itself to allow for processing in the School of Education before submission to the Graduate School. Specific deadlines are posted in the School of Education Office of Student Services each semester.
Students will receive written notification from the Graduate School of admission to candidacy. The letter will also notify the student of the need to register for dissertation hours.
Please contact the Graduate Studies Coordinator (link to profile page – currently Tiernen McConaughy) in order to register for dissertation hours. Please also reference the Graduate Studies Handbook for information on registration policies.
Doctoral students are required to submit the Doctoral Leaflet (link to DoctoralLeaflet.pdf) at least two weeks prior to their dissertation defense to the Graduate Studies Coordinator (link to profile page – currently Tiernen McConaughy).