Sponsored Projects Invoicing and Cash Management team works with agencies for sponsored research projects that are not set up on Letters of Credit.

Each member of SPA’s Invoicing team has been assigned specific sponsors. We invoice those sponsors, analyze current expenses and review contract terms/conditions for Fund 30/31 projects with federal and state agencies, other sponsors and foundations. We also collect receivables from those sponsors.

Our cash accountant analyzes payments received and ensures proper recording by determining the proper allocation of funds to projects, accounts and invoices. The cash accountant works to resolve payment problems by investigating and analyzing case facts.

Resources

Payment Instructions for Vendors - Address to submit payment, CU-Boulder's FEIN, DUNS Number, and Cage Code, and FedEx information

APInvoice@CU.EDU - Submit invoices to be paid

W-9 - IRS Form - Request for Taxpayer Identification Number and Certification

Contact Us

Each member of SPA's Invoicing and Cash Management team is responsible for assisting certain sponsors:

Melissa Englund, Manager/Accountant - 303.492.2614
Areas: AR3 projects, automatic payments/not invoiced

Cash Management

Maribel Markham, Cash Accountant - 303.492.6446
Areas: Cash receipts for sponsored research projects

Patti Newton, Cash Accountant - 303.492.2620
Areas: Various: C2Bs, Senior Design, I/UCRC

Invoicing

Janet Hildebrandt, Invoicing Supervisor - 303.492.8902
Areas: Agencies - U, mainly Universities
Billing System: Ariba, IPP

James Keil, Accounting Tech III - 303.492.2616
Areas: AWWA, B, C, DOE, E, L (except Lincoln Lab - Sonya), NREL, SWRI
Billing Systems: IPP, Exostar, VIPERS

Sonya Lee, Accounting Tech III - 303.735.7716
Areas: Agencies - F (except FISCSD - Lin), G (except Goddard - Lin), H, I, J, K, M, S (except Sandia, STSI, SPAWAR - Lin) and (SWRI - James), V, W
Billing System: Delphi (FAA/DOT, Tungsten)

Charlotte Whyte, Accounting Tech III - 303.735.5053
Areas: Agencies - A (except AFRL, AFOSR, Army - Lin) and (AWWA - Liz), D (except DARPA, DOD-WAWF - Lin) and (DOE - James), N (except Navy, NRL - Lin) and (NREL - James), O, P, Q, R, T, X, Y, Z

Lin Yang, Accounting Tech III - 303.492.2619
Areas: Agencies - AFRL/AFOSR, AMRDEC, ARI, ARO, DARPA, DOD, DTRA, FISCSD, Goodard, Navy, NRL, ONR, RDECOM, Sandia, SPAWAR, STSI, USACE, USAFACAD, USAMRMC
Billing Systems: WAWF, STSI, SANDIA, GODDARD