As of Jan. 28, 2013, electronic versions of these forms are available through the online CU Resources applications. PBS started mailing all of the W-2’s on Friday, Jan. 25, 2013 and will continue to mail the remaining by Tuesday, Jan. 29, 2013. Address changes made after Jan. 15 have not been included for the 2012 W-2 mailing.
For those circumstances where an employee has not received their W-2 form in the mail, and cannot access the online portal to obtain an electronic copy, those employees should submit a W-2 Replacement Request to PBS. PBS will start to process these requests beginning on Friday, Feb. 1, 2013.
This email is to notify you about something NEW that many employees will see on the W-2 forms they will receive in January. The Patient Protection and Affordable Care Act (i.e., ACA or healthcare reform), enacted in 2010, requires that all employers report the value of an employer-sponsored group healthcare plan to all employees enrolled in a healthcare plan during the calendar year. The ACA requires this so that employers can provide useful and comparable consumer information to employees on the cost of their healthcare coverage. The guidance from the IRS reminds employees that the amounts reported are for their information only and does not cause employer-provided healthcare coverage to become taxable.
An employer is not required to issue a Form W-2 solely to report the value of the health care coverage for retirees or other employees or former employees to whom the employer would not otherwise provide a Form W-2. Due to system limitations, the University of Colorado issued a W-2 for each employee and retiree that had medical coverage in 2012. While employees and retirees may receive a W-2 for their health coverage, this amount is not taxable to them and is for informational purposes only.