The Self-Study Process

Minutes: 2-2-99

Present: S. Avery, J. Delaney B. Foote, B. Kaempfer, T. Lyons, L. McClelland, D. Pinkow, Kathleen Rogers, P. Steinhaur, M. Swadener

Brangwyn stated that the committee was to have reviewed the reports on the Web site and were to be discussed today at the meeting. The rest of the reports that were expected in by today had not been received. Some committee members stated that they did not have copies of the reports on hand and would like to have hard copies sent to them so that they could review them.

Kathleen Rogers was introduced to the Committee by Bill Kaempfer as one of the members on sub committee 4, replacing Ric Porecca. Bill mentioned that the committee is underway and everyone aware of their roles and jobs.

Brangwyn asked if any chapter draft would be ready in two weeks?
There may be drafts from committees 1 and 2.  She also noted that there was still other unit reports to review and asked
the committee for suggestions on how to best handle this and what they felt the right approach would be?  Sub committee chairs will review them.

Brangwyn stated that the Committee would need to reach a consensus in listing the major committees on campus, as we are required to gather two years worth of minutes.

Suggestions were:
BFA
VCAC
BCPC (campus Wide)
Council of Deans (no minutes but list Agendas)
CEC (used to be Cabinet)
CADS
Staff Council
UCSU
Student Affairs Directors
Administration Directors
IT Council
Diversity & Equity
AABAC (Academic Affairs Budget Advisory Committee)

Along with this list we need to know the major function and purpose of the committees. D. Pinkow will enter this information under resources and show in the organization chart.

Brangwyn asked the committee if they viewed the reports on the Web site. A few found it difficult to read and others made their own copies. The following members requested hard copies of the school/college reports:
Lou McClelland
Jean Delaney
Susan Avery, needs only those that had just come in, she had her own copies
T. Lyons, also needed the most recent,
Peter Steinhauer
Bill Kaempfer
If other members want hard copies please contact Terri.

L McClelland reminded the committee that the reports now being reviewed by the committee constitute background material for the chapter.

Brangwyn stated the Executive Summaries would be part of our report and will be on the Web.

Some committee members shared concern about the timeline for completion of the project. It was discussed with some fear that time is running out and a lot of work still has to be done. Brangwyn reiterated that the due dates had been well thought out and that the committee had more time than it looked. At this point we need to collect the remaining reports that have not been turned in so that all committee members have access to them.

We have February, March and April to get drafts prepared.

L McClelland stated that she is still working on institutional data forms.

S Avery plan of attack - three people would write the report, there would be a total of 18 people on her committee that need to read the reports, they will critique the reports and keep tabs on what was stated and what was missed (common themes, etc.).

BK will see that we have reports from Academic Affairs on Atlas, IRMS, Diversity, Technology, RAPS, Program Review, Assessment.

S. Avery states:
She has talked to VC DiStefano,
Needs input from Deans,
Needs to get on dean council agenda.

Steinhauer- asked how many members on the visiting team - NCA train evaluator consultants from other campuses (volunteer their time but paid by NCA), Most evaluators are picked from a pool of people,
There will be 12-15 people on the team.

Steinhauer stated that NCA visited 2 years ago, there were 5 on the team and they had to do so much work for just their one day visit,

Brangwyn -asked the sub committee chairs to notify her if additional documentation is needed for a school/college report;
Brangwyn reminded the committee that she is working on GIRS.

D Pinkow- has several reports in and has appointments to meet with those on committee.   He will have a draft of the report in two weeks.

Lou doesn't know if material will be ready in two weeks,
Bill K. will get A.A. information.

Next meeting February 16, 1999, 1-3:00 pm, Regent 302.