Grad Student RA/TA Appointment Summer 2009
Use of SIS screen 4W2 for RA/TA appointments
The scholarship generator adjusts tuition on a student's bill based on the percentage of appointment to eligible job classes. It adjusts student bills when the students add or drop hours during the current semester.
The scholarship generator runs every Monday, Wednesday, and Friday evening, and updates to students' SIS accounts one day after the run. The 4W2 TA/RA Waiver Screen below is used to input information into the Scholarship Generator.
The actual tuition benefit expense is based on the payroll records. Please confirm that the percent of time on the 4W2 screen is equal to the sum of all HR appointments for each student, so that the student's bill and tuition expense can be properly distributed. (See bullet 4 below)
Nate Bindel, in the Vice Chancellor for Academic Affairs Office, allocates the expense for tuition appointments in the general ledger.
Change of Records
Retroactive changes to any prior semester record for a student can result in additional charges to his/her account. The Bursar's Office is unable to bill a department for a retroactive change of record, even if the student had an RA/TA appointment for that term. If a department wishes to pay for any additional tuition added to a student's account, you will need to contact the Graduate School (Nate Bindel) who will then notify the Bursar's Office. Credits for expunged courses originally paid by an RA/TA appointment waiver will be returned to the department. Please check with the Bursar's Office if you have any questions regarding the financial consequences of retroactively adding, dropping, or expunging credit hours.
Important dates for the Scholarship Generator
The last day to enter appointments for spring semester is May 6, 2009. Contact Nate Bindel (nate.bindel@colorado.edu) if you have spring tuition benefit questions after May 6.
| May 11 | First scholarship generator runs for summer 2009 |
| May 15 | First day to see summer bills on 414 |
| May 18 | First day to see remissions on 414 |
| May 20 | Maymester tuition due date if student registers by April 24 for Maymester |
| June 17 | Summer tuition due date for students who register by June 5 |
| July 15 | Summer tuition due date for students who register June 6 - June 19 |
| July 29 | Summer tuition due date for students who register June 20 - July 13 |
Exchange all necessary information with students in a timely manner to avoid late and service charges (we recommend that you enter summer appointments before the tuition due date of June 17).
Students must pay remaining charges on their bills by the due date to avoid assessment of late and service charges. Charges include all student and course fees, and any health insurance that the benefit does not cover.
*Before you enter information on 4w2, check screen 417 with term 094 to ensure student is a graduate student. Under "grad status" field there must be a value of "A through E;" if blank, the student is not eligible for RA/TA benefits.
Explanation of required fields
- Enter the following information on the action lines (top lines):
- INST: BD
- AU: B1
- SID: Student ID Number
- TERM: 094 (term=last 2 digits of the year and '4' for summer, '7' for fall, and '1' for spring)
- Press Enter. Verify the name of the student in the upper right corner.
- Appointment type: Enter TA (teaching assistant, GPTI or GA) or RA (research assistant).
- G/N fund code: Enter G (for TA, GPTI or GA) or N (for RA). (These are not related to funds from which students are paid through payroll).
- Percent: Enter the percent of appointment, which cannot exceed 50%. For example, input 50. for fifty percent (50%).
Note that a decimal point must be input after the number. Press the space bar to delete any extra periods or zeros. This percent should be equal to the sum of all eligible appointments for the graduate student.
Concurrent appointments (such as RA 25% and TA 25%, or RA 25% AND RA 25%) are entered as 50. and the cost will be charged to the correct departments by Nate Bindel per payroll information on Peoplesoft.
If you see that a percentage is already entered before you make an entry on 4W2, add your percentage to the one on the screen, i.e. if your appointment is 15. and you see 25. change the percent to indicate 40. (15 + 25) Remember the decimal point. (You can use screen 803 to identify the Operator ID number that is shown on the bottom of the 4w2 screen.)
To calculate the percentages that you will input on screen 4W2 in the percent field, please see the Boulder Summer Session Memo. Percentage charts are on pages 16, 17, 23.
Tuition remission table:Tuition
% of Time
Credits
15%
3
20%
4
25%
5
30%
6
35%
7
40%
8
45%
9 to 15
50%
9 to 15
+ 50%
9 to 15
- Payroll ID: Enter the payroll employee ID number. This is how the funds are allocated and tracked.
- Differential subcode: Enter subcode for term. These are used for all appointments in all colleges and other units.
- 15447 summer
- 15420 fall
- 15439 spring
- Appt delete: Enter 'Y' only if you are deleting an appointment and then press Enter. The 'Y' will remain on 4W2. The reversal of the waiver will appear on screen 414 after the next scholarship generator runs.
Insurance information
Insurance benefits are not available summer semesters. However, if the student has Wardenburg Student Health Insurance coverage for the spring 2009 semester, he/she is covered through the summer.
Review
- Review your entries to check the appointment was entered correctly.
- Check 414 (SIS) the day after the scholarship generator runs.
- If you have made corrections and they are not on screen 414, check your entries on screen 4W2.
Student records will not be updated on SIS due to input errors on 4W2. - The RA/TA coordinator will notify the appropriate departments of any rejected appointments within a week.
- If a student is enrolled in a class with 0 hours or has not enrolled, the tuition calculation program will not calculate tuition for the student.
- For a detailed list and explanation of other SIS financial screens, go to Student Billing and Receivables (BR) System.
Contact the RA/TA coordinator, LaNae Hardy, for help with unusual situations, by phone at 2-7496 or by e-mail at bursar@colorado.edu
