Bursar's Office - University of Colorado at Boulder

Faculty/Staff Tuition Benefit

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Deadline to apply for spring 2010 is Friday, December 18, 2009.

What is the benefit?
Where can the benefit be used?
How to use the benefit at other campuses
Eligibility
How to apply
How to register
Withdrawing and dropping classes
Financial obligations
How does the College Opportunity Fund voucher affect me?
Is there any other fee benefit if I am not using the tuition waiver?

1. What is the Benefit?

The University of Colorado offers a tuition benefit to permanent employees of the university. This benefit allows eligible full-time employees to waive up to 9 credit hours of tuition per year depending on their percentage of appointment. The faculty/staff benefit year runs summer term through spring term. Courses must be job related and/or career enhancing. (Coursework must be taken outside scheduled working hours or with an adjusted work schedule of equivalent hours acceptable to the employing department.)

PLEASE NOTE: The benefit year recently changed from beginning in summer term to now beginning in fall term. If you have any questions, please contact the faculty/staff coordinator by sending an e-mail to erin.hutchinson@colorado.edu or by calling our office at 303-492-5381.

**Percentage of full-time appointment**
1% - 12%	Eligible for 1 credit hour per year
13% - 24%	Eligible for 2 credit hours per year
25% - 37%	Eligible for 3 credit hours per year
38% - 49%	Eligible for 4 credit hours per year
50% - 61%	Eligible for 5 credit hours per year
62% - 73%	Eligible for 6 credit hours per year
74% - 85%	Eligible for 7 credit hours per year
86% - 99%	Eligible for 8 credit hours per year
100%	Eligible for 9 credit hours per year

To find more information about the Tuition Assistance Program offered by the University of Colorado, including state requirements, wage adjustments, and taxable income please visit www.cu.edu/policies/policies/F_EduAssistanceProgram.html.

2. Where can the benefit be used?

This benefit can be used for courses taken at:

Boulder Main Campus (excluding Continuing Education courses)
University of Colorado Downtown Campus
University of Colorado Anschutz Medical Campus
University of Colorado at Colorado Springs

3. Benefits at other campuses

To apply for the benefit:

You must follow the procedures at the campus where you are taking the classes, not the campus where you work. Download forms for UCD Downtown Campus and UCD Anschutz Medical Campus. Call Student Billing at 303-492-5381 and request a tuition waiver form for Colorado Springs.
Boulder campus employees should submit the completed form to Student Billing for employment verification.
You will then submit the completed form to the Registrar's Office at UCD Downtown Campus, or to the Admissions and Records Office at UCD Anschutz Medical Campus.

University of Colorado Denver Downtown Campus

Complete the application process as stated in the CU Denver Downtown Campus schedule of courses.
Obtain the tuition waiver form from the Benefit Coordinator at the institution where you are employed and submit to the Registrar's Office at UCD Downtown Campus, UCD Anschutz Medical Campus.
Student fees must be paid for prior to registration. Please contact the Bursar's Office at UCD Downtown Campus at 303-556-2710 or refer to the UCD Downtown Campus Schedule of Courses.
Registration begins the first day of each semester via telephone or the web. Registration prior to the first day of class will be charged full tuition. Wait listing is not allowed.
For additional information, send inquiries to the fac/staff coordinator at 303-556-2710, or UCD Downtown Campus web site. Use the UCD Downtown Campus form* to apply.

University of Colorado Denver Anschutz Medical Campus

Complete the application process as stated in the HSC schedule of courses.
Obtain the tuition waiver form from the Benefit Coordinator at the institution where you are employed and submit to the Admissions and Records Office at HSC.
The benefit is allowed only if you register in the late registration period. If you pre-register, you cannot use the benefit and will be charged full tuition and fees.
If you exceed the amount of eligible credit hours in one term, you will be required to pay the additional tuition and fees at the appropriate classification.
Tuition waiver form for UCD Anschutz Medical Campus must be submitted to the student admissions and records office by the last day of the drop/add period. Late forms will not be accepted.
For additional information, contact Diana Warren at 303-724-8056 or UCD Anschutz Medical Campus website. Use the UCD Downtown Campus form to apply.

Restrictions which apply:

Courses offered through Continuing Education, Extended Studies or Outreach programs or non-credit courses do not qualify.
Faculty/staff utilizing the tuition waiver cannot participate in concurrent registration.

To apply for this benefit, you must see the Faculty/Staff Benefit Coordinator in the Bursar's Office Student Billing Department located in Regent.

4. Faculty/Staff Tuition Benefit - Eligibility

To qualify for the tuition benefit, an employee must:

Certify the requested course(s) are job related and career enhancing. It is the responsibility of the employee's supervisor to make this determination each semester. A signature on the tuition waiver form constitutes compliance with this requirement and indicates the employee can accommodate taking a class or classes and an increase in workload which would affect the employee's career or academics is not foreseen during the term for which the waiver has been requested.
Submit an application and a Tuition Waiver Form to Erin Hutchinson , tuition benefit coordinator before the application deadline. The deadline for spring 2010 is Friday, December 18, 2009.
Register for course(s) during the appropriate registration time for faculty and staff. The courses you register for MUST be listed on your tuition waiver form.

You may register for classes prior to the drop/add period and still use your tuition waiver benefit for other classes.

Classes registered prior to the Faculty/Staff registration dates do not qualify for the tuition benefit.

Note: Classes registered before the designated day cannot be dropped and re-registered on the designated day to qualify for the tuition benefit.

Continuing Education and Access courses do not qualify for the tuition waiver benefit.

The following employees are eligible to receive the tuition benefit:

Classified staff
Faculty who rank as instructor or above
Professional research assistants
Professional exempt and
Research associates

The following employees are NOT eligible to receive the tuition benefit:

Graduate part-time instructors
Teaching assistants
Research assistants
Hourly personnel and special faculty such as instructor adjunct or adjoint visiting professors, visiting fellows
Lecturers

5. How to apply for the tuition waiver benefit

All qualifying faculty and staff members must:

Complete a tuition waiver form* signed by the employee's supervisor prior to each semester in which they will be taking classes.
Submit the original signed form to Erin Hutchinson , the Faculty and Staff Benefit Coordinator in the Bursar's Office Student Billing Department.
The deadline to submit the tuition waiver form* for spring 2010 is Friday, December 18, 2009.

An admissions application form may also be necessary for faculty and staff members who did not take classes the previous semester.

For example, if you took classes in the fall semester and you want to take classes in the upcoming spring semester, all you need to submit is the tuition waiver form*.

If you did not attend class in the fall semester and want to apply for the upcoming spring semester, you would need to fill out both the tuition waiver form* and the appropriate application (see next paragraph).

Faculty and staff members may be classified as one of the following five categories of students:

New Students seeking a degree,
New Students not currently seeking a degree,
Continuing Students, and
Current Continuing Students

The application process is defined below. These rules apply to Boulder Main Campus only.

It is very important to determine your status so that you can submit the appropriate paperwork on time and to avoid any delay in the application process.

All original forms should be submitted by Friday, December 18, 2009.

Via campus mail to Erin Hutchinson at 43 UCB (faxes not acceptable) , or
In person to Erin Hutchinson at the Bursar's Office, Student Billing Department, Regent Administrative Center, Room 150.

If your forms are submitted after the due date, you are not guaranteed a registration time by the first day of class.

New Students Seeking a Degree

Employees who have never attended the university before and want to pursue a degree at the graduate or undergraduate level

New students seeking a degree must submit a formal application to the University of Colorado.
Applications for employees seeking an undergraduate degree are available from the Admissions Office in Regent Room 125 or on the Admissions website. Submit to Erin Hutchinson with tuition waiver form*.
Admissions confirmation form needs to be stamped "Faculty/Staff" by Erin Hutchinson before employee submits it to the Admissions Office.
Applicants for admittance at the graduate level must complete the online graduate school application which will automatically be submitted to the graduate department of interest. The tuition waiver form* should then be submitted to Erin Hutchinson.

New Students Not Currently Seeking a Degree

Employees who have never attended the university before and do not currently want to pursue a degree

Submit a tuition waiver form* and a nondegree application* to Erin Hutchinson.

Continuing Students

Employees who have previously attended the university but did not enroll in classes the previous semester.

Re-apply for admittance to the university by submitting appropriate application.
Degree-seeking students must submit the undergraduate readmit application* or the graduate re-admission form* and the tuition waiver form*.
Nondegree seeking students must submit the nondegree application* and tuition waiver form*.
Submit forms to Erin Hutchinson.

Current Continuing Students

Employees who enrolled in classes the previous semester

Current continuing students turn in the tuition waiver form* only.
Submit the form to Erin Hutchinson.

6. How to register for the tuition waiver benefit

The designated faculty/staff day to register for classes that qualify for the tuition benefit is the Sunday before classes start for fall and spring semesters, and the first day of class for summer terms. Please refer to the add/drop deadlines in the Registrar's Academic Calendar.

Classes registered before the designated day cannot be dropped and re-registered on the designated day to qualify for the tuition benefit. If you register or you are wait-listed for courses before the designated day, you will be assessed full tuition and fees.

Registration
The Office of the Registrar will send you an e-mail with the "invitation to register" and instructions on how to register.

You may register via the Web on CUConnect through the COURSE tab. You will need to know your Identikey in order to register (call ITS help desk for that information 5-HELP). If you have questions about the registration process, contact the Office of the Registrar at 303-492-6970 or registrar@colorado.edu. The courses you register for MUST be listed on your tuition waiver form.

You can also view the course description catalog by clicking here.

7. Withdrawal and dropping information

Faculty and staff who need to withdraw from the university should initially contact the Withdrawal Coordinator in the Registrar's Office.
If you drop your classes, you will be assessed a $200 withdrawal fee.
More withdrawal information on the registrar's office website, or call 303-492-8673.
Once you are officially withdrawn from the university, you must contact Erin Hutchinson at 303-492-3563.
If you drop all classes/withdraw due to your unexpected workload that was not foreseen before the semester began, you may submit a supporting letter from your supervisor to Erin Hutchinson at Student Billing Office, 43 UCB. The tuition and fees will be removed from your account. Letters from supervisors received after the last day of the semester will not be accepted.

8. Please be aware that while the Faculty/Staff Tuition Waiver is a benefit, there is a financial obligation

Faculty and staff members who are only registering as faculty/staff are responsible for paying the following mandatory student fees:

SIS fee ($7.00)
Student computing fee ($33.62 for six credit hours or less or $67.24 for seven credit hours or more.)
Arts fee ($10.00)
Capital construction fee ($100.00 for six credit hours or less or $200.00 for seven credit hours or more.)
Career services fee ($9.00) for degree-seeking students (except law and D status graduate students). Non-degree students are not charged this fee.
Any applicable course fees.

The Board of Regents approves these rates.

When your bill is available, the Bursar's Office will send you an e-mail notification, via your CU e-mail account, stating that your bill is available on CUConnect under the financial tab. The above fees, along with any other charges not covered by the tuition benefit, will appear on your electronic bill with a specified payment due date. If you do not receive the e-mail notification, look up your balance through CUConnect or call the Bursar's Office at 303-492-5381. You are responsible for paying your bill on time.

If you exceed the amount of eligible credit hours for the benefit period, you will be required to pay the additional tuition and fees at the normal tuition rate.

9. How does the College Opportunity Fund Voucher affect me?

The College Opportunity Fund (COF) voucher is a new way for the state to fund higher education. All undergraduate Colorado resident students, including faculty and staff, must apply and authorize to receive the voucher. The COF voucher is currently $68/credit hour. It is a two-step process:

Apply (once in your lifetime) online at: https://cof.college-assist.org
Authorize each semester during registration: http://registrar.colorado.edu/students/registration/registration_packet/cof.html.

You can find more information at: http://www.cu.edu/ums/cof/faq.html .

The faculty/staff tuition waiver will cover the student's share of the tuition (tuition minus COF voucher amount). If you do not apply and authorize the voucher, you will be responsible for the COF portion of the tuition bill. If you have used all your COF eligible hours, you will be responsible for the COF portion of the tuition. See undergraduate tuition rates for fall 2009/spring 2010.

10. Benefit other than the tuition waiver?

As an employee of the university, you can request employee status which gives you reduced fees. You do not have to be using the tuition waiver to be eligible for this benefit. So if you need to register early, or you have used your tuition waiver hours for the year, you are still eligible for reduced fees. Please be aware that if you register prior to the faculty/staff registration date, you will be responsible for paying a $200 enrollment deposit.

You will NOT be charged the student activity fee, the athletic fee or the RTD bus pass. You will still be responsible for the computing fee, capital construction fee, student information system fee, arts fee, career services fee, and any applicable course fees.

To apply for the reduced fees, complete the Fee Adjustment Form and submit it to the bursar's office.