University of Colorado at Boulder

Bursar's Office

Bursar Home



Campus Links

Faculty Staff Tuition Benefit Spring 2007

Deadline to apply for spring 2007 is Wednesday, January 3.

Quick Link

Faculty Staff Tuition Benefit

  1. What is the benefit?
  2. Where can the benefit be used?
  3. How to use the benefit at other campuses
  4. Eligibility
  5. How to apply
  6. How to register
  7. Withdrawing and dropping classes
  8. Financial obligations
  9. How does the College Opportunity Fund voucher affect me?
  10. Is there any other fee benefit if I am not using the tuition waiver?

1. What is the Benefit?

The University of Colorado offers a tuition benefit to permanent employees of the university. This benefit allows eligible full-time employees to waive up to 6 credit hours of tuition per year depending on their percentage of appointment. Courses must be job related and/or career enhancing. (Coursework must be taken outside scheduled working hours or with an adjusted work schedule of equivalent hours acceptable to the employing department.)

Percentage of full-time appointment
1% - 16% Eligible for 1 credit hour per year
17% - 33% Eligible for 2 credit hours per year
34% - 50% Eligible for 3 credit hours per year
51% - 66% Eligible for 4 credit hours per year
67% - 99% Eligible for 5 credit hours per year
100% Eligible for 6 credit hours per year

2. Where can the benefit be used?

This benefit can be used for courses taken at:

In the past, in addition to or in lieu of the tuition benefit at the above CU campuses, classified staff members could waive up to 50% of their tuition at the following participating community colleges:

Arapahoe, Aurora, Front Range, Lamar, Morgan, Otero, Pikes Peak, Pueblo, Red Rocks, Trinidad Junior State College

Contact the college's financial aid department first to confirm their participation in this program.

3. Benefits at other campuses

To apply for the benefit:

  • You must follow the procedures at the campus where you are taking the classes, not the campus where you work. Download forms for UCD and HSC. Call Student Billing at 303-492-5381 and request a tuition waiver form for Colorado Springs. 
  • Submit the completed form to Student Billing for employment verification.
  • You will then submit the completed form to the Registrar's Office at CU Denver if taking classes at Denver, or to the Admissions and Records Office at HSC if taking classes at the Health Sciences Center.

University of Colorado at Denver - CU Denver

  • Complete the application process as stated in the CU Denver schedule of courses.
  • Obtain the tuition waiver form two weeks prior to the first day of classes from the Benefit Coordinator at the institution where you are employed and submit to the Registrar's Office at UCD, HSC.
  • Student fees must be paid for prior to registration.  Please contact the Bursar's Office at UCD at 303-556-2710 or refer to the UCD Schedule of Courses.
  • Registration begins the first day of each semester via telephone or the web.  Registration prior to the first day of class will be charged full tuition.  Wait listing is not allowed.
  • For additional information, contact Cheryl Apodaca at 303-556-4271, or CU Denver web site. Use the CU Denver form* to apply.

University of Colorado Health Sciences Center - UCHSC

  • Complete the application process as stated in the HSC schedule of courses.
  • Obtain the tuition waiver form from the Benefit Coordinator at the institution where you are employed and submit to the Admissions and Records Office at HSC.
  • The benefit is allowed only if you register in the late registration period.  If you pre-register, you cannot use the benefit and will be charged full tuition and fees.
  • If you exceed the amount of eligible credit hours in one term, you will be required to pay the additional tuition and fees at the appropriate classification.
  • Tuition waiver form for HSC must be submitted to the student admissions and records office by the last day of the drop/add period.  Late forms will not be accepted.
  • For additional information, contact Beth Maline at 303-315-4353. Use the HSC form to apply.

NOTE: 
In the past, classified staff members could waive up to 50% of their tuition at the following community colleges:

  • Arapahoe, Aurora, Front Range, Lamar, Morgan, Otero, Pikes Peak, Pueblo, Red Rocks, and Trinidad Junior State College.

Contact the college financial aid department first to confirm participation in this program.

Restrictions which apply:

  • You must be a state classified employee.
  • You cannot currently be participating in Community College tuition assistance programs such as sophomore discounts, Farm and Ranch, Senior Citizen, or Small Business Assistance.
    • Courses taken must be Resident Instruction courses which can be applied towards a degree or certificate.
  • Courses offered through Continuing Education, Extended Studies or Outreach programs or non-credit courses do not qualify.

To apply for this benefit, you must see the Faculty/Staff Benefit Coordinator in the Bursar's Office Student Billing Department located in Regent.

4. Faculty Staff Tuition Benefit - Eligibility

To qualify for the tuition benefit, an employee must:

  1. Certify the requested course(s) are job related and career enhancing.  It is the responsibility of the employee's supervisor to make this determination each semester.  A signature on the tuition waiver form* constitutes compliance with this requirement.
  2. Submit an application and a Tuition Waiver Form to John Hanna , tuition benefit coordinator before the application deadline. The deadline for spring 2007 is Wednesday, January 3.
  3. Register for course(s) during the appropriate registration time for faculty and staff.

You may register for classes prior to the drop/add period and still use your tuition waiver benefit for other classes.

Classes registered prior to the Faculty/Staff registration dates do not qualify for the tuition benefit.

Note: Classes registered before the designated day cannot be dropped and re-registered on the designated day to qualify for the tuition benefit.

Continuing Education and Access courses do not qualify for the tuition waiver benefit.

The following employees are eligible to receive the tuition benefit:

  • Classified staff
  • Faculty who rank as instructor or above
  • Professional research assistants 
  • Professional exempt and
  • Research associates

The following employees are NOT eligible to receive the tuition benefit:

  • Graduate part-time instructors
  • Teaching assistants
  • Research assistants
  • Hourly personnel and special faculty such as instructor adjunct or adjoint visiting professors, visiting fellows
  • Lecturers

5. How to apply for the tuition waiver benefit

All qualifying faculty and staff members must:

  • Complete a tuition waiver form* signed by the employee's supervisor prior to each semester in which they will be taking classes. 
  • Submit the original signed form to John Hanna , the Faculty and Staff Benefit Coordinator in the Bursar's Office Student Billing Department.
  • The deadline  to submit the tuition waiver form* for spring 2007 is Wednesday, January 3.

An admissions application form may also be necessary for faculty and staff members who did not take classes the previous semester.

For example, if you took classes in the spring semester and you want to take classes in the upcoming fall semester, all you need to submit is the tuition waiver form*.

If you did not attend class in the spring semester and wanted to apply for the upcoming fall semester, you would need to fill out both the tuition waiver form* and the appropriate application (see next paragraph).

Faculty and staff members may be classified as one of the following five categories of students:

The application process is defined below. These rules apply to Boulder Main Campus only.

It is very important to determine your status so that you can submit the appropriate paperwork on time and to avoid any delay in the application process.

All original forms should be submitted by Wednesday, January 3, 2007.

  • Via campus mail to John Hanna at 43 UCB (faxes not acceptable) , or
  • In person to John Hanna at the Bursar's Office, Student Billing Department, Regent Administrative Center.  

If your forms are submitted after the due date, you are not guaranteed a registration time by the first day of class.

New Students Seeking a Degree

Employees who have never attended the university before and want to pursue a degree at the graduate or undergraduate level

  • New students seeking a degree must submit a formal application to the University of Colorado.  
  • Applications for employees seeking an undergraduate degree are available from the  Admissions Office in Regent Room 125 or on the Admissions website.  Submit to John Hanna with tuition waiver form*.
  • Admissions confirmation form needs to be stamped "Faculty/Staff" by John Hanna before employee submits it to the Admissions Office.
  • Applicants for admittance at the graduate level must complete the graduate school application and submit it to the applicable graduate department.  The tuition waiver form* should then be submitted to John Hanna
New Students Not Currently Seeking a Degree

Employees who have never attended the university before and do not currently want to pursue a degree

Continuing Students

Employees who have previously attended the university but did not enroll in classes the previous semester.

Current Continuing Students

Employees who enrolled in classes the previous semester

  • Current continuing students turn in the tuition waiver form* only.
  • Submit the form to John Hanna.
Other

Employees who will attend or have attended classes at other University of Colorado campuses, or other participating community colleges.

6. How to register for the tuition waiver benefit

The designated faculty/staff day to register for classes that qualify for the tuition benefit is the Sunday before classes start for fall and spring semesters, and the first day of class for summer terms.

The first day to register for spring 2007 is Sunday, January 14. The last day to register is Wednesday, January 31.

Classes registered before the designated day cannot be dropped and re-registered on the designated day to qualify for the tuition benefit. If you register or you are wait-listed for courses before the designated day,  you will be assessed full tuition and fees.

Visit the 2007 spring calendar online

The Office of the Registrar will mail an "invitation to register" to your home address, and activate your PIN (Personal Identification Number).

You may register via the Web on CUConnect through the COURSE tab.   You will need to know your Identikey in order to register (call ITS help desk for that information 5-HELP).  If you have questions about the registration process, contact the Office of the Registrar at 303-492-6970 or registrar@colorado.edu.

You can also view the course catalog on the Office of the Registrar's website.

7. Withdrawal and dropping information

  • Faculty and staff who need to withdraw from the university should initially contact Jacque Trump Burch (withdrawal coordinator) in the Registrar's Office at 303-492-8673.
  • You will be assessed a $200 withdrawal fee.
  • More withdrawal information on the registrar's office website, or call 303-492-8673.
  • Once you are officially withdrawn from the university, you must contact John Hanna at 303-492-3563.
  • If you drop all classes/withdraw due to your unexpected workload, you may submit a supporting letter from your supervisor to John Hanna at Student Billing Office, 43 UCB. The tuition and fees will be removed from your account.

8. Faculty/Staff financial obligation

Faculty and staff members who are only registering as faculty/staff are responsible for paying the following mandatory student fees:
  • SIS fee ($7.00)
  • Student computing fee ($32.80 or $65.60)
  • Arts fee ($10.00)
  • Capital construction fee ($25.00 or $50.00)
  • Career services fee for degree-seeking students (except law and D status graduate students). Non-degree students are not charged this fee. ($7.40)
  • Any applicable course fees.

The Board of Regents approves rates at their June meeting.

After you have registered, the Bursar's Office will send you a bill for the above mandatory student fees.  If you do not receive a bill, look up your balance through CUConnect or call the Bursar's Office at 303-492-5381. You are responsible for paying your bill on time, even if you did not receive a bill.

If you exceed the amount of eligible credit hours for the benefit period, you will be required to pay the additional tuition and fees at the normal tuition rate.

9. How does the College Opportunity Fund Voucher affect me?

The College Opportunity Fund (COF) voucher is a new way for the state to fund higher education. Starting fall 2005, all undergraduate Colorado resident students, including faculty and staff, must apply and authorize to receive the voucher. The COF voucher is currently $86/credit hour. It is a two-step process:

You can find more information at: http://www.cu.edu/ums/cof/faq.html .

The faculty/staff tuition waiver will cover the student's share of the tuition (tuition minus COF voucher amount). If you do not apply and authorize the voucher, you will be responsible for the COF portion of the tuition bill. If you have used all your COF eligible hours, you will be responsible for the COF portion of the tuition. See undergraduate tuition rates for spring 2007.

10. Benefit other than the tuition waiver?

As an employee of the university, you can request employee status which gives you reduced fees. You do not have to be using the tuition waiver to be eligible for this benefit. So if you need to register early, or you have used your tuition waiver hours for the year, you are still eligible for reduced fees.

You will NOT be charged the student activity fee, the athletic fee or the RTD bus pass. You will still be reponsible for the computing fee, capital construction fee, student information system fee, arts fee, career services fee, and any applicable course fees.

To apply for the reduced fees, complete the Fee Adjustment Form and submit it to the bursar's office; or e-mail the information that is on the form to bursar@colorado.edu.

 

Bursar's Office - CU Boulder
CU Wordmark
Copyright © 2005 The Regents of the University of Colorado
Legal & Trademarks