Office of Cash Management: Record Retention Guidelines

Function	Description	Retention Period
Accounting and Financial transactions	Accounting and Financial transactions documentation relating to a source of funding	3 years from the last day of the fiscal year in which the accounting or financial transaction appeared in the university’s financial system
EFT Authorizations	Documentation relating to the authorization of payments via EFT	7 years after the last distribution
Payment Logs/EFT and Warrants	Documentation relating to the disbursement of payment via EFT or state warrants, including EFT tape report	5 years
Warrant/Cancelled	Documentation relating to warrants expired and cancelled	5 years
Warrant/Cancelled	Documentation relating to a lost and replaced warrant	5 years
Acquisition/Disposal of Real Property	Paperwork related to the acquisition of real property	6 years after disposition of the property

Refer to the The Guide for CU-Boulder Financial Records Custodian, Retention, and Disposition Schedule for a complete listing of official source records