Staff of the Executive Vice Chancellor and Provost

Tara Cilke
Administrative Assistant

This position greets visitors and answers the main phone line. Position processes the daily incoming and outgoing mail, maintains the calendars for a variety of conference rooms, orders office supplies, monitors and responds to emails sent to vcaa@colorado.edu and serves as a backup to the Scheduling Coordinator.

Contact Information:
Tara.cilke@colorado.edu
303-492-5537

Erin Foster

Erin Foster
Finance Manager

This position works under the general direction of the Director of Budget and Finance. The position has budget, accounting and financial analysis responsibility. Position manages the campus tuition remission process, maintains the faculty and exempt professional rosters, assists in the annual merit process and approves financial transactions for AVC offices reporting to the Provost. Position supervises the Finance Assistant.

Contact information:
Erin Foster
Phone: 303-492-8824

Elaine J Montano
Scheduling Coordinator/Program Assistant

This position works under the general direction of the Chief of Staff and oversees reception area operations and manages the calendar, scheduling, special events and travel arrangements for the Provost and Vice Provost and Associate Vic Chancellor. Position manages the comprehensive reviews for officers, manages the Distinguished Professor nomination process, coordinates Dean’s Council and Chairs/Directors Breakfast scheduling and agendas, coordinates university counsel paperwork for Provost and Board of Regent agenda items. Position supervises the Receptionist position.

Contact Information:
Elaine J. Montano
Phone: 303-492-5643

Pat Beals Moore
Human Resource Coordinator

Under the direction of the Chief of Staff, the position oversees all HR processes for the Provost’s Office and assigned external units, provides staff support for search committees, and provides some administrative support for the Office.

Responsibilities include serving as the personnel/payroll liaison by maintaining position, job and personal data in HRMS, drafting offer letters, coordinating background check processes, processing new hire paperwork, maintaining personnel records, tracking leave including FML, managing time collection, coordinating the performance management processes and paperwork for classified, officer and exempt professional staff, and managing the check-out process during separation from employment. This position coordinates the review process for classified, officer and exempt professional positions, serves as the department recruiting liaison for Jobs at CU activity, and processes Request to Proceed forms for the Division of Academic Affairs. The position provides guidance on university, State of Colorado, and federal HR and employment processes, procedures, policies and laws.

This position also provides staff support to search committees convened as a result of recruitment activities within the Provost’s Office and units reporting to the Provost, HR training as needed to department administrators of units reporting to the Provost, serves as the department liaison for internal service units, and coordinates office moves.

Contact information:
Pat Beals Moore
Phone: 303-492-6406

Elaine Waters
Chief of Staff and Director of Budget and Finance

This position is the Chief of Staff for the Provost Office and the financial manager for the Division of Academic Affairs. The position manages the staff in the Provost Office as well as the day-to-day operations of the office. The position also has oversight responsibility for budget in the 10 schools and colleges, Division of Student Affairs, Graduate School, Vice Chancellor for Research, Vice Chancellor for Diversity, Equity and Community Engagement and four support units reporting to Associate Vice Chancellors. Major job responsibilities include managing the Boulder campus faculty and exempt professional annual merit process, the tuition remission process, resource allocations and budget restrictions, tracks all Provost funding commitments, and allocation of annual standard factor increases. Position serves as the liaison to administrative units and provides training and advice to staff and faculty regarding state and university fiscal rules and administrative policies and procedures.

Contact information:
Elaine Waters
Phone: 303-492-2006

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