The Retention of University Records APS establishes University principles and processes for the retention and disposal of University Records. The APS empowers a Records Management Committee to create guidelines to put the APS into action. Here is a schematic overview of responsibility as set forth in the APS:
Steps to Dispose of Records
- Identify records that qualify for disposal as specified in the Retention Schedule.
- Consult the APS to be certain these records meet all other applicable disposal criteria.
- Dispose of the records appropriately. Shred those that contain personal or confidential information. Consult the APS for examples.
- Complete a Records Disposition Log after disposal and send to ABS per instructions on the form. The log is used to complete a mandatory annual report to the State Archivist.