| May 30 | Thu | 5:00 | Time collection for biweekly pay period ending May 25. |
| May 30 | Thu | 5:00 | Deadline for fully approved expense reports to upload this month. |
| May 31 | Fri | Check for unposted May journals to correct, approve, or delete. | |
| Jun 3 | Mon | BJE cutoff for May. A&S units: submit budget change requests to the A&S Budget Office by its deadline. | |
| Jun 4 | Tue | 6:00 | Finance System campus close for May. Do not create, validate, approve, or post May journals after 6:00 pm—they do not post and are deleted. (Cutoff for fund 3x journals was May 28.) |
| Jun 4 | Tue | 6:00 | Gift expenditure cutoff to make next Friday CUF wire transfer. |
| Jun 5 | Wed | 10:00a | Unposted May journals that are not copied and assigned a future date or saved in incomplete status will be deleted. |
| Jun 5 | Wed | 10:00a & 1:30 | Year-End Close Town Hall Meetings at 10:00-11:30 am and 1:30-3:00. Find out more or you can sign up now. Please bring copies of the Departmental Year-End Memo (pages 1-12). |
| Jun 6 | Thu | May reports available in Cognos after CIW refresh is completed. | |
| Jun 7 | Fri | 4:00 | Requests to change (add, delete, modify) allocation steps within existing groups for FY13 due to Maggie Young, 492-6375. |
| Jun 7 | Fri | 4:30 | PET requests involving hourly (407600) to work-study (407700) due to Student Employment Office. Contact: Brenda Duran, 492-3548. |
| Jun 11 | Tue | 6:00 | Gift expenditure cutoff to make next Friday CUF wire transfer. |
| Jun 13 | Thu | 5:00 | Time collection for biweekly pay period ending June 8. |
| Jun 14 | Fri | Noon | Deadline for gift transfer requests ≥$500K and for FY13 manual transfer requests to CU Foundation in time for 6/28 EOM wire. |
| Jun 14 | Fri | 5:00 | Send any changes to petty cash fund contact, custodian, or location to pettycash@colorado.edu including corresponding paperwork. |
| Jun 18 | Tue | 5:00 | Time collection for monthly pay period ending June 30. |
| Jun 18 | Tue | 6:00 | Gift expenditure cutoff to make next Friday CUF wire transfer. |
| Jun 19 | Wed | 4:30 | PET requests to move employer share of work-study earnings (407700) to another ST are due to Student Employment Office. |
| Jun 20 | Thu | HR Production down for payroll processing. HRMS inquiry only. | |
| Jun 20 | Thu | 5:00 | Forms due to PSC to ensure posting and payment in FY13. Includes Non-Employee Reimbursement, Payment Authorization, Study Subject Payment, supplier invoices, and Marketplace PVs. |
| Jun 20 | Thu | 5:00 | Vendor information to set up new vendors due to PSC. |
| Jun 24 | Mon | 5:00 | Deadline for fully approved travel reconciliation/employee reimbursement expense reports in Concur to post and pay in FY13. |
| Jun 25 | Tue | Noon | FY13 hand drawn requests due to Employee Services. |
| Jun 25 | Tue | 6:00 | Gift expenditure cutoff for June 28 month-end CUF wire transfer. |
| Jun 26 | Wed | Contact subawardees for an invoice or best estimate of work done through 6/30 so that the expense can be manually accrued. | |
| Jun 26 | Wed | 4:30 | Deadline to pick up payroll hand-drawn checks from OCM. |
| Jun 26 | Wed | 5:00 | Deadline for fully approved procurement card expense reports in Concur to post and pay in FY13. |
| Jun 26 | Wed | 6:00 | Creation, validation, and departmental approval of cost transfers and PETs for fund 30/31 projects and fund 34 gift journals for the 1st June preliminary close. No exceptions. |
| Jun 28 | Fri | June pay date shifts to July 1. | |
| Jun 28 | Fri | ISC rate/budget sheets due to ABS, accounting@colorado.edu with a signed copy to Leila McCamey, 579 UCB, 492-0794. | |
| Jun 28 | Fri | FY14 auxiliary funds 20 and 28 budget sheets due to PBA, Jan Baker, 492-8926 (funds 26 and 29 are optional). | |
| Jun 28 | Fri | Physical count of inventories must be completed by this date. | |
| Jun 28 | Fri | Petty cash and change funds counted by this date, adjustment JEs entered if needed, and Payment Authorization form submitted to replenish the fund in order to record all FY13 expenses. | |
| Jun 28 | Fri | Gift-in-kind forms and Unrelated Business Income Tax forms due. For assistance, contact Stefanie Furman, 492-2396. | |
| Jun 28 | Fri | Noon | Deadline for PSC to receive requests to cancel AP checks in FY13. |
| Jun 28 | Fri | 5:00 | Time collection for biweekly PPE June 22. All accrued to FY13. |
| Jun 28 | Fri | 6:00 | Final department subsystem feeds using the Black Box (except JEs). |
| Jun 30 | Sun | PET date now defaults to 6/30/13 through 2nd close, July 11. | |
| Jun 30 | Sun | All checks on hand must be distributed or mailed by midnight. | |
| Jun 30 | Sun | All FY14 periods open for Actuals ledger in the Finance System. | |
| Jun 30 | Sun | 12:00 | All goods and services must be physically received by this date in order to be accounted for in FY13. |
| Jul 1 | Mon | Start using 06/30/2013 for all your FY13 June journals. | |
| Jul 1 | Mon | Do not submit FY14 forms, invoices, or PVs and do not enter receiving for FY14 business until after July 3. See FYE InfoPacket. | |
| Jul 1 | Mon | Fiscal certification/assessment process gets underway. | |
| Jul 1 | Mon | Moratorium on retiring sponsored projects begins; runs thru July. | |
| Jul 1 | Mon | 11:00a | All cash received by midnight June 30 must be deposited with the Office of Cash Management in order to be recorded as FY13 business. See the OCM year-end memo. |
| Jul 2 | Tue | HR Production down during salary upload process. | |
| Jul 3 | Wed | Review, finalize, and post all unposted journals possible. | |
| Jul 3 | Wed | Inventory reports and copies of final inventory adjusting JEs due to Maggie Young, 579 UCB, 492-6375, fax 492-5553. | |
| Jul 3 | Wed | Noon | Accrual deadline for NR, PA, SSP forms, and supplier invoices. |
| Jul 3 | Wed | 5:00 | Accrual deadline for FY13 fully approved PVs in Marketplace. |
| Jul 3 | Wed | 5:00 | Accrual deadline to enter FY13 PO receiving in Marketplace. |
| Jul 3 | Wed | 6:00 | Payroll accrual is booked for the biweekly PPE 6/22/13. |
| Jul 3 | Wed | 6:00 | 1st JUNE PRELIMINARY CLOSE No June journals after 6:00. |
| Jul 5 | Fri | Do not create, validate, approve, or post June journals today. | |
| Jul 6 | Sat | 8:00a | June’s 1st preliminary close reports available in Cognos. |
| Jul 8 | Mon | 5:00 | Accrual deadline for Concur System. Includes travel card, cash advances, out-of-pocket expense reimbursements, and procurement card. FY13 expenses should be assigned, allocated, itemized, submitted, and fully approved for an accurate accrual. |
| Jul 9 | Tue | 6:00 | FY13 PET deadline for all departments, all funds. |
| Jul 9 | Tue | 6:00 | Concur System and Marketplace accruals post tonight. |
| Jul 10 | Wed | Review your FOPPS to determine if last night’s Marketplace and/or Concur accrual journal created a deficit. Take action as needed. | |
| Jul 10 | Wed | Noon | Creation, validation, and departmental approval of cost transfers and PETs for fund 30/31 projects and fund 34 gift journals for the 2nd June preliminary close. No exceptions. |
| Jul 11 | Thu | Review, finalize, and post all unposted journals possible. | |
| Jul 11 | Thu | 5:00 | Time collection for biweekly PPE July 6. All expensed to FY14. |
| Jul 11 | Thu | 6:00 | 2nd JUNE PRELIMINARY CLOSE No June journals after 6:00. |
| Jul 12 | Fri | Do not create, validate, approve, or post June journals today. | |
| Jul 13 | Sat | 8:00a | June’s 2nd preliminary close reports available in Cognos. |
| Jul 16 | Tue | 6:00 | FINAL JUNE CLOSE FOR DEPARTMENTAL FINANCE SYSTEM ENTRIES This is the last time departments can enter a FY13 June journal. Review all FY13 unposted journals and finalize, approve, or delete. |
| Jul 17 | Wed | Reminder: No more departmental FY13 June journals. | |
| Jul 17 | Wed | Report any errors >$10,000 to your Area Accountant. | |
| Jul 18 | Thu | 6:00 | Final campus close for ABS/PBA. Final June reports are based on this close. After today, we enter period 998 and only the OUC can make FY13 entries. Run reports using period 998 to pick up any 998 entries that may have been entered. |
| Jul 19 | Fri | Booked before July close: Departmental Administrative F&A and General Fund budget and cash carry forward. | |
| Jul 19 | Fri | 4:00 | Allocation changes and creates due for July business. Send to Maggie Young, or call 492-6375. |
| Jul 19 | Fri | 5:00 | Time collection for monthly pay period ending July 31. |
| Jul 20 | Sat | 8:00a | Final June close reports available in Cognos. |
| Jul 22 | Mon | Moratorium ends on new account code creations effective FY14. | |
| Jul 22 | Mon | Moratorium ends on org tree changes. SpeedType inactivations, new orgs/nodes, reorgs, etc., may be processed. | |
| Jul 22 | Mon | ABS emails balance sheet detail requests to support accounts receivable, allowance for doubtful accounts, unearned revenue, and deposits held in custody. These are due back to ABS August 9. | |
| Jul 23 | Tue | HR Production down for payroll processing. HRMS inquiry only. | |
| Jul 25 | Thu | 5:00 | Time collection for biweekly pay period ending July 20. |
| Jul 25 | Thu | 6:00 | Gift expenditure cutoff for July 31 month-end CUF wire transfer. |
| Jul 26 | Fri | 6:00 | Creation, validation, and departmental approval of cost transfers and PETs for fund 30/31 projects and fund 34 gift journals for this month. No exceptions. |
| Jul 30 | Tue | 5:00 | Deadline for fully approved expense reports to upload this month. |
| Aug 1 | Thu | Check for unposted July journals to correct, approve, or delete. | |
| Aug 1 | Thu | BJE cutoff for July. A&S units: submit budget change requests to the A&S Budget Office by its deadline. | |
| Aug 2 | Fri | 6:00 | Finance System campus close for July. Do not create, validate, approve, or post July journals after 6:00 pm—they do not post and are deleted. (Cutoff for fund 3x journals was July 26.) |
| Aug 5 | Mon | 10:00a | Unposted July journals that are not copied and assigned a future date or saved in incomplete status will be deleted. |
| Date | Day | Time | Deadline Description |
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