Procurement guidelines for fiscal year-end

March 21, 2014

Fiscal year-end (June 30, 2014) is approaching. If you still need to obtain large-dollar goods or services with this year’s money, it’s time to plan appropriately. Here’s what you need to do—and when you need to do it—to ensure that your department’s procurement needs are met and to ensure delivery by June 30. CCi purchases: scroll to bottom.

Procurement Cutoff Dates

Friday, April 18: Last day to submit requisitions for purchases requiring formal bids (purchases of goods or services over $500,000).

Friday, May 2: Last day to submit requisitions for purchases requiring documented quotes:

  • purchases of goods or services $5,000.01-$500,000 using federal funds, or
  • purchases of goods $10,001-$500,000 using nonfederal funds, or
  • purchases of services $25,001-$500,000 using nonfederal funds.

Friday, May 23: Last day to submit any additional requisitions that will use FY14 funds.

Remember:

  • Goods and services must be received by June 30, 2014 in order to be expensed in FY14.
  • Your requisition must be approved, and all necessary documentation must be provided to the PSC, by the above dates.
  • Add comments in your requisition stating that the purchase must be received by June 30, 2014.

Questions? Contact the appropriate purchasing agent for the specific commodity.

Need Furniture? CCi FYE Deadlines

Colorado Correctional Industries (CCi) has published deadlines for purchase orders to ensure delivery by June 30, 2014.

  • Standard products within furniture and seating must be ordered by June 2.
  • Specialty items have much earlier deadlines.
  • Furniture should be ordered using the CCi catalog in the CU Marketplace.

Contact your CCi sales rep with questions on furniture, deadlines, or ordering: Dave Daiker (Cell 303.489.1485/Office 303.370.2204, david.daiker@state.co.us)