Fiscal year-end procurement guidelines

March 19, 2013

Fiscal year-end (June 30) is approaching. If you still need to obtain large-dollar goods or services with this year’s money, it’s time to plan appropriately. Here’s what you need to do—and when you need to do it—to ensure that your department’s procurement needs are met.

Procurement Cutoff Dates

Friday, April 19: Last day to submit requisitions for purchases requiring FORMAL SOLICITATIONS (purchases of goods or services over $500,000).

Friday, May 3: Last day to submit requisitions for purchases requiring DOCUMENTED QUOTES (purchases of goods over $5,000 up to $500,000 using federal funds, or over $10,000 up to $500,000 using nonfederal funds / purchases of services over $5,000 up to $500,000 using federal funds, or over $25,000 up to $500,000 using non-federal funds).

Friday, May 24: Last day to submit any additional requisitions that will use FY13 funds.Questions?Contact the appropriate purchasing agent for the specific commodity.

Remember:

  • Goods and services must be received by June 30, 2013 in order to be expensed in FY13.
  • Your requisition must be approved, and all necessary documentation must be provided to the PSC, by the above dates.
  • Add comments in your requisition stating that the purchase must be received by June 30, 2013.

Questions? Contact the appropriate purchasing agent for the specific commodityi