UNIVERSITY OF COLORADO AT BOULDER
ACQUISITION CARD PROGRAM

APPROVING OFFICIAL AGREEMENT

The Regents of the University of Colorado, a body corporate, acting on behalf of the University of Colorado at Boulder (University), is pleased that your department has appointed you as an Approving Official for the Acquisition (ACARD) Program. This appointment represents the University’s trust in you and your empowerment as a responsible employee of the University to safeguard and protect its assets.

I, __________________________________, hereby acknowledge my appointment as an Approving Official for the ACARD Program. As an Approving Official, I acknowledge receipt of and agree to comply with my responsibilities as listed in the Acquisition Card Program Handbook for Approving Officials. I confirm that I have read and understand the provisions in this Handbook and that I will comply with the terms and conditions and subsequent revisions. I understand that the University is liable to First Chicago NBD/Bank One for all charges made by the cardholders including charges made on a lost or stolen card before it is reported lost or stolen and that this liability is passed down to the specific department. I further understand that any unallowable Sponsored Project charges made by the Cardholders within my department are the liability of my department.

As an Approving Official for the University ACARD Program, I understand that I am the control point for the integrity of the Program and protection of my department’s budgets through the review of my Cardholders’ ACARD Statement of Account (Statement). I will review all transactions made by each of my cardholders, ensure original documentation is matched to Cardholder Statements, take appropriate action should violations occur, and sign all Statements.

I understand that the card is the property of the University, assigned to cardholders in my department and that, in the event of willful or negligent default of the Cardholder obligations, the University shall take any recovery action deemed appropriate that is permitted by law. Furthermore, I agree to notify my ACARD Department Liaison and ACARD Program Administration immediately in the event that I or any Cardholder under my ACARD approving authority is transferred from the department or is no longer employed by the University.

APPROVING OFFICIAL:

Signature: ___________________________   Date: ________________
 
Print Name: ___________________________   SS#: ________________
 
Department: ___________________________   Campus Ext. #: ________________
 
Campus Address: ___________________________   E-mail Address: ________________

Original to Buying and Contracting, Campus Box 578
Copy to Approving Official

STATE OF COLORADO

PROCUREMENT
CODE OF ETHICS

Any person employed by the State of Colorado who purchases goods and services, or is involved in the purchasing process, for the State, shall be bound by this code and shall:

  1. Avoid the intent and appearance of unethical or compromising practice in relationships, actions, and communications.
  2. Demonstrate loyalty to the State of Colorado, University of Colorado at Boulder by diligently following the lawful instructions of the State of Colorado while using professional judgment, reasonable care, and exercising only the authority granted.
  3. Conduct all purchasing activities in accordance with the laws, while remaining alert to, and advising the State of Colorado, University of Colorado at Boulder regarding the legal ramifications of the purchasing decisions.
  4. Refrain from any private or professional activity that would create a conflict between personal interests and the interests of the State of Colorado (C.R.S., 18-8-308).
  5. Identify and strive to eliminate participation of any individual in operational situations where a conflict of interest may be involved.
  6. Never solicit or accept money, loans, credits, or prejudicial discounts, and avoid the acceptance of gifts, entertainment, favors, or services from present or potential suppliers which might influence, or appear to influence purchasing decisions.
  7. Promote positive supplier relationships through impartiality in all phases of the purchasing cycle.
  8. Display the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and inspire the confidence of the State of Colorado and the public being served.
  9. Provide an environment where all business concerns, large or small, majority or minority owned, are afforded an equal opportunity to compete for State of Colorado business.
  10. Enhance the proficiency and stature of the purchasing profession by adhering to the highest standards of ethical behavior.

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Last Update: January 22, 1999.