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Computer Services
Computer Services provides faculty and staff campus mailing labels for departmental use. Both pressure-sensitive and Cheshire label formats are available. This operation also offers machine folding for one-page memos and both machine- and hand-labeling for pressure-sensitive labels. Cheshire labels can be applied by our Bulk Mailing Processing Center.
The faculty/staff mailing labels are created from the Payroll database and are updated biweekly. Faculty members and staff personnel who are switching departments, terminating employment, assuming a new classification, or otherwise changing status pertinent to the list should send an updated PAF to Payroll as soon as possible. Mailing Services cannot alter any records in the faculty/staff file. If you have any questions regarding your status, please contact Payroll before calling Mailing Services.
Frequently used Boulder campus faculty/staff lists are given below. These lists are derived from the job class number and departmental location code as they appear on the individual's PAF. Mailing Services can neither add an individual to a mailing list if the list does not select his/her job class, nor remove an individual who does not wish to receive mailings. Although Mailing Services will counsel departments as to the lists available, it is the responsibility of the ordering department to decide which list or combination of lists is most appropriate for their mailing. Therefore, departments should exercise care to select as narrow a target audience as possible to avoid waste. Mailing Services can also create new or customized lists, such as "Math faculty only," at additional cost if the intended audience is specific or not included on one of the existing lists.
Please ask Computer Services personnel for an accurate count when scheduling mailings, since the counts change biweekly with the Payroll update.
Faculty/staff lists are also available for UCD, UCHSC, and UCCS mailings upon request.
Scheduling Faculty/Staff Mailings
Mailings for all on- and off-campus lists must be scheduled in advance with Computer Services. At least one week's notice is requested for jobs of over 1,000 pieces. Three days' notice is sufficient for deans, directors, department heads, and/or departmental secretary lists. Turnaround time for labeling is two days on short lists and three days for more than 1,000 pieces. When calculating actual delivery dates, remember to add 2-3 days for the Distribution sort and delivery. In addition to incoming USPS and campus mail, Distribution receives mailings from several sources, thus volume and available resources fluctuate. Unscheduled mailings are automatically assigned last priority, and turnaround time is not guaranteed. "Rush" mailings will incur a 25% surcharge.
$STAFAC5 $DEPSEC1 $FACULT2 $RESEARCH2 $FSBLDR $FSBLDR2 $FULPROF $ACADEMIC $STAFF1A $STAFF1B $STAFF1C $FSTAFF1 $CLERICAL $PIOPRO1 $ARTSCI $FACKAYE1 $GRADSCH |
Deans, Directors (Dirs), Department Heads (DHs) and Central Administration (Cen Adm) Departmental Secretaries ("Please Post") Teaching faculty including subclasses, and Deans, Dirs, DHs, Cen Adm Research and teaching faculty including subclasses and Deans, Dirs, DHs, Cen Adm Teaching faculty and staff including Deans, Dirs, DHs, Cen Adm Research and teaching faculty and staff, Deans, Dirs, DHs, Cen Adm Full, associate, and assistant professors (no instructors, subclasses, Deans, or research faculty) Deans and Dirs of academic departments only Classified staff only Classified, unclassified, professional exempt staff, Deans, Dirs, DHs, Cen Adm Classified and professional exempt staff only (Staff Council List) Boulder campus frontline staff Clerical staff Building Proctors ("Please Post") Arts & Sciences faculty VC-Student Affairs staff Graduate School |
Mailing Services uses light green, recyclable, pressure-sensitive labels on all campus mailings. The label backing and the labels themselves are recyclable. These labels do not need to be removed from the material being recycled, since Campus Recycling will identify them by their color.
Much of the material processed by our Bulk Mail Processing Center is addressed by a Cheshire labeling machine. Cheshire address labels are printed on 14" x 17" continuous-feed computer paper and are then cut out and applied to the mail piece. They are also recyclable, since the glue used on them is water-soluble.
In the spirit of the Chancellor's memo on Boulder Campus recycling and solid waste disposal, Mailing Services would like to encourage departments to take proactive measures:
Please contact Computer Services in Mailing Services at 2-6242 for further information regarding mailing lists.
Copy Center Regent, adjacent to Mailing Services in Regent Hall, offers copying, collating, stapling, and binding. If you have your campus memos printed at Copy Center Regent, provide the Copy Center with an MS-IN for mailing and an IN for copying, and the Copy Center will forward the MS-IN along with the campus mailing to the Computer Services in Mailing Services. Memos of two or more pages should be collated and stapled prior to their arrival at Mailing Services.Note: Providing two INs to Copy Center Regent does not suffice for scheduling a mailing; please contact Mailing Services to schedule labeling and distribution.
Using Your Mailing List: Customer Files
Mailing Services can produce mailing labels from databases provided by an individual or department (the 'customer'). File lists for customers are created and maintained from original source documents either by diskette upload of ASCII text files or by electronic file transfer (ftp) provided by various departments for their specific on- and off-campus mailings. Some examples of these lists are: College of Music, Natural Resources, Accounting, and University Club. MS-Computer Services can also provide USPS address correction and standardization to existing databases, including the addition of ZIP+4 and delivery-point barcodes.
Address Correction refers to existing data, not to change-of-address information. Please contact Computer Services,2-6242, for further information.
The University of Colorado, through Mailing Services, provides mailing
lists of student names and addresses to qualified student groups and non-University-affiliated
organizations. For further information, please refer to the UCB Mailing
Services Policy and Procedure on Access to Student Records, or contact Computer
Services in Mailing Services at 2-6242. Departments needing a student mailing
list should contact Registration directly.
If you have comments or questions about this site please contact Mailing Services
Last updated on 10/6/96 by Susan Millsapps