Staff Council Full Committee

Staff Council Meeting Minutes

June 10, 2009

Full Committee ATLAS 229

Attendees: Dave Anderson, Vince Aquino, Janet Baker, Jennifer Davis, Sarah Douvres, Lynn Faudree, Dan Gette, Lisa Gould, Larry Hill, Dana Kusjanovic, Donna Maes, Kathleen McGovern, John McKee, Toni Morales, Annie Piatt, Jeanine Reinke, Michael Roseberry, Pat Testarmata, Randi Viola

Absent: Dana Drummond, Gregg Lundgren, Maria Oliveras, Brett Rogers, Stephanie Weber

Call to order / roll call: 12:20 p.m. Quorum present - Hill took roll call in absence of Gette

Approval of April and May minutes

With requested corrections, Piatt motions to approve Hill seconds. No opposed/abstentions.

Visitors: none

Co-Chair’s Reports and Announcements: Larry Hill / Donna Maes –

Budget requests created at May 27 Executive Board meeting. Roseberry presided. 09-10 SC requesting the same budget as 08-09.
Lundgren had a brief meeting with Chancellor DiStefano inquiring about the possibility of SC reporting to The Chancellor’s Office instead of VCA.
Later talks will be conducted with concerns about where SC budget will originate after 2010.

Secretary’s Report: Dan Gette: N/A

Treasurer’s Report: Gregg Lundgren: N/A

Human Resources: Gloria Timmons - Annie Piatt reporting.

· FSA P (Faculty Staff Assistance Program) has moved to ARC, 3^rd floor with the rest of the HR group. The department head, Olga Vera-NeSmith and would be happy to visit with SC again to share benefits available through FSAP.

· Q: Testarmata has a staff member reporting not able to contact FSAP after many attempts of just a ringing phone, no voicemail comes on.

· A: Piatt will report problem to FSAP.

· Classified evaluations were due May 1^st, 2009, plans for upcoming 09-10 were due June 1^st, 2009.

· OEP (officers exempt professional) evaluations are due June 15^th. Jenny Norton of HR works with OEP rating forms.

Vice Chair Report: Mike Roseberry:

· Today’s speaker will be a bit late, around 1:15 p.m. Karen Raforth, Director of Counseling and Psychological Services. Karen will explain programs that are available to faculty and staff during summer months.

· Roseberry will arrange a new Staff Council representative orientation in late June or early July. Around two hour’s duration. Attendees will be the Executive Board and newly elected 09-10 SC reps.

Action Items : none

Delegate Reports:

Boulder Campus Planning Commission – Lundgren/Hill –

BCPC met May 14. The first reading of the BCPC bylaws revisions were heard and were passed with a few revisions. One revision will be the elimination of a feasibility study for capital / large projects. Much of the programming had been done at the feasibility study stage which turned into much more than originally planned.
A ‘notice of intent’ will replace the feasibility study to proceed with a ‘program plan’. BCPC will not approve the ‘notice of intent’. The notice of intent indicates proceeding with a program plan for an upcoming project.
When going into a program plan, funding for a project will have been committed by Vice Chancellor or Chancellor’s Office. Funding the program plan is needed as consultation with outside architects and engineers begins.
The notice of intent should streamline the process for larger projects.
Assuming that funding is available, it takes 4 to 5 years to get a project from conception to ground breaking.
One project presented this month was the Research Building System Office building feasibility study (which was started before the bylaws were adopted). The building is around 40,000 sq. ft. located in Research Park, funded by Research Building Systems. The space is intended for offices and dry labs or for collaborative research or government agencies similar to the old ARC building.
A long term plan may be for three or four similar buildings in a cluster located off Discovery Drive, west of the Mc Callister Building (US West building). This will be a separate plan being funded and promoted by Research Building System as a data center. The intent will be to create one overall UCB data center. The current data structure is a huge drain on campus infrastructure system, utilities are inefficient.
The intent of one data center would allow for more modern security and higher tier level capability. The funding would come from Research Building Systems. Elimination of the wide spread data centers across campus would take place and be tied into one location.
A plus for departments would be to free up space. A campus level authority will have to convince each department that they will use the new facility for its data needs and the space currently used in their buildings will no longer be used for data space. The Engineering Center may have 10 or 20 data locations, MCDB 3 or 4 Duane Physics has 4 or 5.
A schematic design review for the Systems BioTech Building, still in schematic design. 330,000 sq ft with three wings, design is for 4 wings. Anticipating funding for only three wings at this time.
The campus master plan is under way, which is a ten year cycle. Included but separate from the main campus is east campus plans.
Original east campus plans were for a business/research park. Through the years, the conclusion has been reached that there will be more core and undergraduate activities. Architecturally, a quad arrangement of buildings making it more pedestrian friendly rather than originally planned roads as an industrial/research park.
CU web site search to the BCPC website provides the program plans from BCPC.
Q: Aquino – What are the current plans for the power plant?
A: Hill – Does not know. Nothing has come up to BCPC in a long time. Funding is not available now. Possibilities are to refurbish current plant or build a new one near Environmental Health & Safety. Many other plans associated with the power house plans have been put on hold.

Boulder Faculty Assembly – Roseberry –

The BFA will not meet again until the fall semester. Their list serve has provided information on a special meeting held in supporting a resolution for The Silver & Gold Record. The survey sent by BFA asked opinion from faculty and staff on ideas such as a paid subscription service.
The SC PBRL committee is considering BFA in partnering to support the resolution to provide extend FMLA benefits to same sex domestic partners.
Roseberry will get in touch with the BFA newly elected chair person to discuss the issue, or ask for item to be placed on their upcoming fall meeting agenda.
Q: Piatt – Who is the BFA new chair?
A: Roseberry was not sure, Piatt suggested Joe Rosse, from Leeds Business School, which is correct.

Chancellors Advisory Committee on Multi Cultural Affairs – Douvres–

CACMA will meet on June 12^th. No current report.

Chancellor’s Executive Committee – Hill / Maes –

The meeting was held on May 20 at the LASP building. Associate Director Professor Bruce Jakosky addressed the group. CEC is now a traveling group in order to have meetings hosted at different locations.
LASP was recently awarded $485 million for orbiting space mission known as the Mars Atmosphere and Volatile Evolution mission, or MAVEN. The CU-Boulder led team will design, build and operate the mission under the direction of principal investigator Professor Jakosky.
LASP recently completed an addition to their building but are already space challenged. LASP plans to hire near 20 – 30 engineers in the near future.
C 4 C update from VC Wong was given. VC Wong provided promotional pictures and services that will be offered at the new facility. The C 4 C is 300,000 sq. ft. range with below ground parking.
Updates on the SIS updates were unfamiliar to Hill. It is on schedule; Barb Todd can give more detailed information if interested.
A presentation given from ODECE group introduced their directors and provided a list of their activities.

Silver & Gold Editorial Board Committee – Faudree –

Additional information from Roseberry’s report on the survey sent, not sure if it was from BFA but from a support group of S&G.
Faudree asks that all SC reps forward the survey to their constituents group in order for data collected to reflect what faculty and staff would like to see.
Faudree requests time scheduled at the July 23 retreat explain the roll of SC Parliamentarian (newly appointed Dana Kusjanovic) and to give a presentation from information gathered from Robert’s Rules of Order to remain on track during regular meetings. A specific topic will be on presenting resolutions in order to provide more credibility and bring seriousness to resolutions that may be presented to campus. Another will be to present a format for the group to structure regular meetings in order to follow Robert’s Rules more closely.
Hill – let co-chairs know how much time you will need at retreat.

Statewide Liaison Council – Oliveras/Anderson –

Statewide will meet in July at Durango.

University of Colorado Staff Council – Aquino/Testarmata/Lundgren –

Testarmata – Lori Krug of UCB is the newly elected chair to UCSC. Gregg Lundgren is Vice Chair, Testarmata is the Treasurer.
Krug is working on ideas to uniformly apply flex time rules to all campuses. If anyone has interests in flex time, Testarmata can put you in contact with Krug.
A pilot project having groups from each campus using the portal for annual leave requests is coming. Report originally from Jill Pollock.
A team has been gathered to look into handling the funding of health plans and into tuition benefit, currently requiring supervisor signature and currently applies to ‘work related’. ‘Work related’ needs to be defined due to varying opinions by supervisors. Also, the definition of ‘professional development’ is being looked into for clarification.
Under the CU Portal/my training, the Skill Port site has thousands of titles including summaries of some books for shorter version of studies.
A pilot project on UCCS campus is being done regarding spouses or dependants using the 9 credit hours allowed to employees of the university. This may be partnered with faculty; many private schools are offering dependant usage.
UCSC budget - In FY 08 UCSC was given a $46,000 budget, using $26,000. In FY 2009, $34,000 was available and $21,000 used with some carry over for the survey. (mentioned above) FY 2010 budget is $14,000 with $4000 being allocated to UCSC chair for compensation for time and $4000 allocated for Service Excellence Awards. $6000 remaining for UCSC operating costs.
A 56% reduction budget was given to UCSC.
UCSC Secretary funding has been eliminated in order to fund the Service Excellence Awards.
A member of the UCSC group will be elected to fill the secretary position.
Aquino - In the upcoming year, 10 meetings will be held rather than 12. The UCSC retreat will be reduced.
Aquino found it interesting that Jill Pollock, in creating a work group to examine funding for healthcare, UA Net, etc., was outside of UBAB. If anyone is interested, please look into this.
Gette feels this holds UBAB accountable.
Hill feels if coming from Pollock’s office, may have many different lines of authority.
Testarmata wonders if it’s governed outside of UBAB from the President’s office.
Hill wonders if UBAB is restricted by ES (Employment Services) Testarmata wonders if UBAB is from the President’s Office.
Discussion about university plans being cheaper, but if you are state classified, you must use state plans. Feelings are that this needs to be changed.
Discussion about using credits for graduate as well as undergrad credits.
Unfortunately, classes available to classified staff are not available other than working day time hours. Possibly offer/work with through Continuing Ed.
Continuing Ed would allow for us to take our choice of class, rather work related or not, without supervisor sign off or using assigned work time to complete.
Testarmata – can we have a speaker come to a SC meeting to explain what Skill Port offers and relationship to available credits?
UCSC asked that for Testarmata, Lundgren and Aquino have their home campus cover travel expenses.
Hill – Supports the idea. Asked Testarmata to put information together related to 09-10 expected travel expense.

Committee Reports:

Elections – Douvres –

Elections committee met June 8^th, reviewed forms used for the 09 spring elections.
Elections code will be revised and brought to full committee for review, then approval.
We will revisit area representation to count number of people for possible redistricting.
Next year and the year after will be revisited with the new buildings coming out.

Blood drive – Oliveras –

Blood drive coming June 19, ARC room 346

Outreach – Gette/Testarmata –

Gette - Ice Cream Social Resource Fair set for August 5^th, 12:00– 2:00 pm. in Hellems lawn, Shakespeare gazebo area.
All UCB service providers will be invited as well as community vendors currently offering employee discounts.
The space will be limited to the first 25 vendors that RSVP.
Non dairy, sugar free and full sugar ice cream will be offered.
Live music or DJ needed

PBRL – Roseberry / Douvres –

Roseberry – The last PBRL meeting was June 4. Talked more about the resolution extending FMLA benefits to same sex domestic partners.
PBRL wants to put forward the best proposal possible, also to seek support from the BFA.
Other universities, three so far offer the same type of benefit which should help make the case.

Guest Speaker(s): Karen Raforth, Director of Counseling and Psychological Services

Counseling and Psychological Services main focus is on students. The services are free.

Many years ago this group formed the Faculty Staff Assistance Program, now located in the ARC building on east campus. FSAP has grown to provide excellent services.
The counseling center provides programs and services available to faculty and staff as a community model. Remediation is available primarily for students, but everyone is involved with problems.
Parents are included if they see their student as problematic, they need to advise a visit. Call in, walk in available to everyone.
Karen reminded us that it is our responsibility to report unusual suspect behavior for the safety and strength aspect of UCB.

General:

Gette: Encourage submission to Spirit Friday. We will have trophy at Employee Fair and advertising poster.
Faudree asks if the Executive Board meeting will take place in July, day before retreat.
Hill – Exec. Board will not meet on July 22^nd.

Kusjanovic – Regarding S&G, communication replaced by the online info board coming. Kusjanovic replied to their email with comment; mentioned the apparent coverage for faculty and other things, but why was Staff Council not mentioned?
Hill – Sent a note to Ken McConnellogue, (Assoc. Vice President University Relations) the same day the replacement communication info came out. Ken’s reply: there was not enough money to cover Staff Council.
University Relations expects that SC will probably send info each month. Hill also mentioned BCPC which needs coverage.
Maes – suggests we send highlights on our meetings. At the July retreat, a communications committee will be suggested.
Faudree – Suggests editing SCREPS list.
Hill – has recently reviewed SCREPS list. Feels the distribution is okay.

Old Business: none

New Business: none

Adjournment: Hill motions for adjournment, Maes seconds. Adjourn 1:50 p.m.

Respectfully Submitted,

Lori Jackson

Administrator UCB Staff Council

End 292 00:02:09 tape location