Election Code


BOULDER CAMPUS STAFF COUNCIL
ELECTIONS CODE

Adopted September 5, 2001
Amended July 1, 2010      Amended June 21, 2011  
Amended June 13, 2012    Amended February 12, 2014


Any Staff Council seat not filled in conformity with this Election Code shall be declared vacant.


A.  Election of Representatives
1. Elections for geographic area and elected-at-large positions on Staff Council shall be held annually in the spring by secret ballot.
2. Every three years, the elections committee shall determine the configuration of eight geographic areas roughly equal in number of staff employees and conforming as closely as possible to the areas of the previous years.  These areas shall be presented to Staff Council for approval in the fall.
3. A call for nominations shall be distributed to all staff employees.
4. All staff employees may nominate any staff employee as a candidate for election to Staff Council.
5. The elections committee shall verify nominee eligibility and determine the willingness of each eligible nominee to be a candidate and to serve on Staff Council.  If willing, a candidate may choose to run as either a geographic area representative or an elected-at-large representative.
6. Ballots shall be distributed electronically or by mail to all staff employees in the spring allowing at least a two-week return time.
7. Staff employees may only vote for the candidates of their respective geographic areas and for the elected-at-large candidates.
8. Votes shall be tabulated with the supervision of at least three members of the elections committee. In the case of online or digital voting, three members must verify the results. Any candidate shall not be present during the tabulation of the ballots on which the name of that candidate appears.  Staff employees who are not candidates may observe the counting of ballots or verify the digital count.
9. The candidate receiving the greatest number of votes cast for each ballot (for all ballots, in the case of elected-at-large) shall be declared elected.  A drawing conducted by at least three members of the elections committee shall break a tie.
10. The cast ballots of an election or the digital results must be retained in the Staff Council office for one year.
11. Results of the election shall be announced to the campus.  Actual vote count shall not be published, but may be obtained from the Staff Council office.
12. All candidates shall be notified in writing of election results.


B.  Election of Officers and Elected Delegates, and Appointment of Appointed-At-Large Representatives
1. Election of officers and elected delegates and appointment of appointed-at-large representatives shall be held annually in the spring by secret ballot.  If there is only one candidate for a position, Staff Council may elect or appoint that candidate by acclamation. 
2. The elections committee shall solicit nominations for each elected officer position from the Staff Council membership, and from any staff employee for each elected delegate and appointed-at-large position. Nominees for officers must be elected Staff Council representatives who have served at least one year on Staff Council prior to taking office.  Any staff employee may be an elected delegate or an appointed-at-large representative.
3. It is recommended that the position of chair be a co-chair position. It is also recommended that the co-chairs serve a staggered term, with a new chair elected every two years. This will allow for the transfer of knowledge and process from year to year.
3. The elections committee shall verify nominee eligibility prior to the election and any vote.
4. Votes shall be tabulated with the supervision of at least three members of the elections committee. In the case of online or digital voting, three members must verify the results. Any candidate shall not be present during the tabulation of the ballots on which the name of that candidate appears.  Staff employees who are not candidates may observe the counting of ballots or verify the digital count.
5. The candidate receiving the most votes shall be declared elected.  Results will be announced at the next regular full council meeting. A tie vote shall cause a run-off election to be conducted immediately until the position is filled.  The term of office for an officer begins on the first day of July.  
6. The cast ballots or digital results of any election must be retained for one year.
7. Results of the election shall be announced to the campus. Actual vote count shall not be published, but may be obtained from the Staff Council office.


C.  Vacancies
1.   A Staff Council position shall become vacant in the event of:
a.) the resignation from Staff Council, termination of service to the university, permanent incapacity, or death of a representative.
b.) five absences from regular Staff Council meetings within any term year with review from the executive board. 
2.   An officer or elected delegate position shall also become vacant in the event the officer or elected delegate is removed from that position by the process defined in the bylaws.
3.   A vacancy in a geographic area, elected-at-large, or appointed-at-large position shall be filled by granting the first runner-up from the last election a first right of refusal to be appointed to the vacated position.  If the first runner-up declines the appointment, Staff Council may fill the vacancy for the remainder of the election year.  A representative will be elected for the remainder of the term during the next election.
4. A vacancy in the position of chair shall be filled by appointing the vice chair to the position for the remainder of the original term.  In the event the vice chair declines the appointment, a notice of the vacancy shall be given Staff Council members and an election shall be conducted to fill the position at the next regular meeting following the announcement of the vacancy.
5. A vacancy in the positions of vice chair, secretary, treasurer and elected delegate shall be filled by giving a notice of the vacancy to Staff Council members and conducting an election to fill the position at the next regular meeting following the announcement of the vacancy.


D.  Other
1. Current Staff Council geographic representatives shall not lose their positions because of reappointment of geographic areas by the elections committee.  If all positions in a representative’s new area are filled, the representative shall remain in the current area until there is a vacancy in the new area, or until the end of the term. 
2. A Staff Council geographic representative who moves or transfers out of the geographic area from which he or she was elected may serve until the end of the election year.  During elections a new representative shall be elected for the remainder of the term.
3. A Staff Council representative whose classification changes from staff employee to another category may serve until the end of the election year.  During elections a new representative shall be elected for the remainder of the term.


E.  Notification of Supervisors

Following each election the supervisor of each new representative shall be sent a letter from the UCB chancellor authorizing participation in Staff Council activities and requesting that release time or administrative leave be granted to perform the duties of a Staff Council representative.  Should the need arise, any Staff Council representative may request at any time a similar letter be sent to his or her supervisor.