Student FAQ

1. How do I find a roommate?
   Please email arcticws@colorado.edu. We will try and match you up with someone to share a room with. Let us know your preferences (non-smoking vs. smoking, male vs. female, etc.).
   
2. Do I need to pay for everything up front first?
   Yes, you will need to pay for your lodging and food yourself and then get reimbursed after the workshop. You will need to keep your lodging receipts but not your food receipts.
   
3. How do I get reimbursed for lodging and food?
   You need to fill out the tax forms (provided on-line) , travel voucher form (provided in your registration packet) and obtain a receipt from the hotel and turn all paper work into Wendy Roth or another Arctic Workshop employee. All material must be received before April 23, 2004.
   
4. Can I submit more than one abstract?
   Space is limited. Submitting more than one abstract must be pre-approved, email your request to arcticws@colorado.edu
   
5. Is there any assistance for travel expenses?
   This year we are unable to provide any financial assistance for travel expenses.
   
6. Can I stay at a different hotel than the hotel Boulder Inn?
   Yes, you can. But remember there are other events occurring in Boulder so room may go quickly. Also you will only be reimbursed for $50.00 per night.
   
7. Was my abstract accepted?
   You should have received a confirmation on the both the web site and through e-mail when you submitted your abstract on-line. If you didn't, get a confirmation please email arcticws@colorado.edu. Note that you should recieve separate e-mail confirmations for submitting an abstract and for registering.
   
8. Can I put up two posters?
   Space is limited. An extra poster must be pre-approved, email your request to arcticws@colorado.edu
   
9. Can my poster be bigger than 1 meter by 1 meter?
   Due to limited wall space we are limiting poster sizes to be 1 meter X 1 meter.
   
10. What forms do I need to fill out?
    Refer to question 3.
    
11. What happens if I did not fill out the tax forms in time?
    If you do not fill out your tax forms by 26 February this will result in a substantial delay of your reimbursement. When you pick up your registration packet you can fill out the forms then and turn them into Wendy Roth.
    
12. When is the deadline for reimbursements?
    Deadline for submitting reimbursement receipts is April 23. Later submittals will only be accepted under special circumstances and even then must be arranged with Wendy Roth or Tad Pfeffer before the end of the workshop.

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