Brian Clarke, Michael Robinson, and Jason Briner (left to right, undergraduate and graduate students, INSTAAR) posing in front of a waterfall emanating from a hanging glacier in upper Clyde Inlet, Baffin Island. The cliff beyond the waterfall projects to at least 4000 feet above the fiord waters. The group was there studying the deglaciation history of the fiord. August 2001. Photo: J. Briner.

Student Support

Abstract deadline: 24 February
   (must register before submitting abstract)

Tax form deadline: 26 February

Reimbursement form deadline: 23 April

Financial assistance is available for graduate students from any country giving a talk or presenting a poster thanks to support from the U.S. National Science Foundation. Graduate student presenters can register for *free* and will be reimbursed for the following expenses after the workshop:

• Meals, for up to 4 days on a per diem basis (up to ~$20 student/day, dinner provided on Thurs & Fri, lunch on Fri).
• Motel/hotel charges, shared occupancy, for up to 4 nights (up to $50/student/night).

There is *no* support available for travel expenses this year.

Instructions

1. Register before the 24 February abstract deadline.
2. Submit your abstract before the 24 February deadline.
3. Complete and send a tax form by 26 February.
4. Arrange your lodging (special rate reservations only guaranteed until 10 February; rate after 10 February at discretion of Hotel). See further lodging details below.
5. Check in at the Workshop; you will be given a reimbursement form.
6. Pay for your meals; you will be reimbursed on a per diem basis. There is no need to keep food receipts.
7. Submit your signed reimbursement form and original lodging receipt by either (a) leaving with Workshop staff on last day of workshop, or (b) mailing after the end of the Workshop and arriving at INSTAAR by 23 April, 2004. Later submittals will only be accepted under special circumstances and even then must be arranged with Wendy Roth or Tad Pfeffer before the end of the workshop. A reimbursement check will be sent to you a few weeks after your form and receipt are received.

Lodging details

• You can take a room at any hotel but are expected to share the room and will only be reimbursed up to $50/student/night.
• If making reservations at the Best Western Boulder Inn, be sure to state that you are a student attending the 34th Arctic Workshop.
• When checking in to your hotel be sure to set up separate receipts for your shared occupancy room or you risk losing your lodging support.
• Pay for your lodging; you will be reimbursed.
• If you are traveling by yourself to the workshop and need a roommate to share hotel costs, please email ArcticWS@colorado.edu and we will attempt to connect you with others looking for a roommate. Let us know your preferences (non-smoking vs. smoking, male vs. female, etc.).

Mailing address

Wendy Roth, Arctic Workshop 2004
INSTAAR
UCB 450
Boulder, CO 80309-0450, USA

Graduate student party

Pizza and beer will be provided on Thursday Evening, 11 March at INSTAAR (RL-1, rm 269).

Questions?

If you have any questions, please check our Student FAQ, before emailing ArcticWS@colorado.edu

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