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Guidelines for the Use of Administrative Leave for Classified Staff
Q&A
- How do I request administrative leave for school/volunteer activities?
Submit a request, in writing, to your supervisor. You should submit your request at least two weeks in advance. Your request should describe the school or volunteer activity along with the date, time, and number of hours being requested. Please keep in mind that your supervisor or appointing authority may require additional documentation of the organization or activity for which you're volunteering. Supervisor discretion will be used in situations when the required two weeks advance notice cannot be met.
- As a member of Staff Council, do I need to request administrative leave to participate in Staff Council?
Staff Council membership activities are considered work time. The leadership of Staff Council has clarified the average amount of time expected from Staff Council members as follows: Staff Council members and Ex-Officio—8 hours per month; Staff Council Committee Chairs—12 hours per month; Staff Council Officers: 14 hours per month; Chair of Boulder Campus Staff Council–21 hours per month.
- May I use school/volunteer leave to take classes?
No, school/volunteer leave is meant to support school activities K through 12th grades. Time away from the office to take classes directly related to work may qualify as work time; however, if an employee would like to take classes that are not directly related to work, the employee must use annual leave or work with her/his appointing authority to adjust her/his work schedule.
- May I transfer school/volunteer leave to a friend who has children? May I save it for someday when I do have kids?
School/volunteer leave cannot be transferred or given to another employee, nor can it be "saved up." You may only request it for your own use and only up to 16 hours per year.
- May I request sixteen hours of school/volunteer leave in June and another sixteen in July?
You can certainly make such a request, but it does not have to be approved. While school/volunteer leave provides you with up to 16 hours per fiscal year, you should work with your supervisor to schedule time that fits with your department's workload as much as possible.
- Are my volunteer opportunities limited to a specific location, such as Boulder or Boulder County?
No, you may request to use school/volunteer leave at any location within reason. If you're traveling to another part of the state for a documented volunteer activity, your supervisor may approve up to 16 hours of school/volunteer leave for that purpose.
- Will I be forced to participate in volunteer activities?
No, school/volunteer leave provides you the opportunity to volunteer. Volunteering provides us the opportunity to give back to our schools, our community, and to support our children's educational experiences.
- Do I need to request administrative leave to use campus resources such as: Ombuds Office, Faculty and Staff Assistance Program, Office of Discrimination and Harassment, and Human Resources?
No, employees are granted work time to access campus resources.
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