Standing Rules of the Boulder Faculty Assembly
The governing documents of the Boulder Faculty Assembly include a set of Bylaws and a companion set of Standing Rules. Article numbers in the two documents mirror each other. For example, Article II of both the Bylaws and the Standing Rules govern the BFA election process. The Bylaws are generally substantive, while the Standing Rules are generally procedural. If the two documents are inconsistent in any respect the Bylaws are controlling. Where the two documents are silent with regard to matters of procedure, the most recent edition of Robert's Rules of Order is controlling. If you have any questions, please contact the BFA office at 492-6271 or firstname.lastname@example.org.
STANDING RULES OF THE BOULDER FACULTY ASSEMBLY
Revised November 3, 2011.
The Standing Rules of the Boulder Faculty Assembly describe procedures and practices necessary to implement the Bylaws of the Boulder Faculty Assembly. The numbering of the Articles of the Bylaws and the Articles of the Standing Rules correspond. Not all Articles of the Bylaws have implementing Standing Rules.
The Standing Rules can be amended as provided by the Bylaws of the Boulder Faculty Assembly.
Article I. Membership
[No Standing Rules Section. Click here to view Bylaws Article I.]
Section 1. All the procedures relating to the election of Senate members to an Instructor, Research Faculty or At-large Assembly position as set out in 2.b. and 2.c. below and to committees shall be supervised by the Committee on Nominations and Elections, and shall be conducted by the Secretary of the Assembly. Selection of representatives of individual academic units as described in 2.a. below shall be carried out and supervised by the individual academic units. The supervising administrator of each academic unit shall transmit the name of the unit’s selected representative to the Chair of the assembly no later than the first of April. Selection of representatives of small A&S divisions shall be carried out and supervised by the individual college divisions (Social Sciences, Natural Sciences and Humanities). The Associate Dean of each division or his or her delegate shall transmit the name of the division’s selected representative to the Chair of the Assembly no later than the first of April.
Section 2. The Assembly shall consist of 60 elected voting members and additional ex officio voting members as listed below. These members will be elected or designated in the following manner:
a) 46 members of the faculty will be elected for staggered three-year terms as representatives of the various academic units. Any academic unit that has more than one representative shall elect representatives by departments or divisions. Representation shall balance proportional representation of academic unit and department/division with the goal of providing individual departments/divisions with representation. Specific allocation of seats is described in the Standing Rules Appendices.
Section 3. No more than two members of any department or division may serve at any one time as elected representatives to the Assembly. A member of the Senate is not eligible for nomination for election to the Assembly for a particular year if two members of his or her department or division will be serving as representatives to the Assembly in that year. Up to three faculty from any department or division may serve at any one time as elected representatives when the BFA Chair is a member of that Unit or Department.
Section 4. The nomination and election process will generally be conducted in the spring semester. Elections from the faculty at-large and representatives from specific academic units will be conducted concurrently. The elections should be completed by the first of April.
Section 5. A member of the Senate may be nominated for an Instructor, Research Faculty, or At-large position on the Assembly or for Assembly committee membership only by another member of the Senate. The nomination is made by means of a nominating letter to the Secretary of the Assembly.
a) For an at-large position on the Assembly, the nominating letter must be signed by one or more members of the Senate. The nominee must also sign the nominating letter, indicating his or her agreement to accept the position if elected.
Section 6. The election ballot shall list the nominees for Instructor, Research Faculty, or At-large positions on the Assembly or for positions on committees in alphabetical order in even-numbered years and in reverse alphabetical order in odd-numbered years. The ballot shall also list:
Section 7. Eligible voters may vote by a physical secret ballot or by an e-mail transmitted from the voter’s university e-mail address.
Section 8. If the Senate is voting to fill "x" vacant Instructor, Research Faculty, or At-large positions on the Assembly or on a committee, each voter may cast a single vote for each of no more than "x" nominees to fill the vacant positions.
Section 9. Physical ballots shall be returned in envelopes on which the voting member of the Senate signs and prints his/her name and prints the name of his/her academic unit. Ballot envelopes or ballots that do not meet these requirements shall be declared invalid.
Section 10. Physical and e-mail ballots shall be counted by the Nominations and Elections Committee at an announced time and place. When counting e-mail ballots, the Committee will first check the name on the e-mail address against the current list of members of the Senate. When counting physical ballots, the Committee will first check the signatures on the ballot envelopes against the current list of members of the Senate. The envelopes must satisfy the following criteria for their ballots to be counted: The name on the envelope must be that of a member of the Senate entitled to vote with respect to the position(s) in question, and there must be no more than one ballot envelope from any one member of the Senate entitled to vote on that matter. The envelopes that meet these criteria shall then be opened, the ballots shall then be separated from the envelopes, and the ballots shall then be counted.
Section 11. If a vacancy occurs for a BFA representative who represents Boulder Campus Faculty at-large, the Executive Committee, upon consultation with the Committee on Nominations and Elections, may determine whether the vacancy should be filled for the remaining period of the vacancy or until a special election is later held for the position. The Executive Committee may implement such procedures as it deems appropriate to nominate one or more qualifying members of the Senate for the position. The Assembly will then hold an election to fill the vacancy. The Assembly may determine and implement substitute procedures for filling the vacancy. Any other provisions in these bylaws to the contrary notwithstanding, a continued vacancy dealt with under this provision will be filled upon the affirmative vote in favor of a nominee by a simple plurality of the members of the Assembly present and voting on the matter. If a vacancy occurs for an Executive Committee member at-large position, the Nominations and Elections Committee will fill the position pursuant to the requirements of Bylaws Article III. Section 1.
Section 12. Elected members of the Assembly have the responsibility to be regular in their attendance at meetings of the Assembly. However, unavoidable conflicts may arise between a class taught by an elected member of the Assembly and regular meetings of the Assembly. Such a conflict for one semester may be resolved by holding a special election in the academic unit of the member in question to elect a temporary replacement, or by an appointment agreed upon jointly by the Assembly member and the Executive Committee.
Section 13. During the period from the election of new members of the Assembly until the start of the Senate year, the newly elected members of the Assembly will be invited to attend all meetings of the Assembly and to participate in debate. Except as provided in Section 14 (below) such newly elected members will not be voting members of the Assembly until the start of the Senate year, except that they may vote in the election of officers of the Assembly and also of any standing and special committees of the Assembly to which they have been elected or otherwise selected for membership. The newly elected officers of the Assembly will be expected to attend all meetings of the Assembly following their election.
Section 14. If a member retiring from the Assembly at the end of the Senate year will be unable to complete his or her duties during the last months of his or her term of office, and if a replacement member from the same academic unit has been duly elected to become a member of the Assembly beginning with the next Senate year, the Assembly may vote to accept the elected replacement as a voting member of the Assembly for the intervening months.
ARTICLE III. Officers and Executive Committee Members at Large
[No Standing Rules Section. Click here to view Bylaws Article III.]
ARTICLE IV. Executive Committee
[No Standing Rules Section. Click here to view Bylaws Article IV.]
Section 1. Assembly standing committee composition rules:
Section 2. Committee charges for Assembly standing committees are as follows:
a) Academic Affairs Committee
b) Administrative Services and Technology Committee
c) Administrator Appraisal Committee
The Administrator Appraisal Committee shall consist of ten members. Six members shall be elected from the Faculty Senate for staggered, three-year terms, and shall include three members elected from Arts and Sciences representatives and three members elected from non-Arts and Sciences representatives. Two members shall be elected from the Assembly for staggered two-year terms, not to exceed their tenure in the Assembly. Two members shall be elected by the Assembly from candidates nominated by the administration for staggered, two-year terms. There shall be an ex officio member from the Office of Planning, Budget and Analysis, selected with the concurrence of the Executive Committee.
d) Budget and Planning Committee
One or more members shall also serve on the Faculty Council Budget Committee.
e) Bylaws Committee
The Bylaws Committee shall consist of eight members elected from the membership of the Assembly for staggered, two-year terms, not to exceed their tenure in the assembly, plus the Vice Chair of the Assembly who will serve ex officio as chair. The Committee shall consist of three members elected from Arts and Sciences representatives, three members elected from non-Arts and Sciences representatives, and two members elected at-large.
f) Diversity Committee
The Diversity Committee shall have a minimum of eight faculty and two student members, and may choose additional members, subject to approval by the Executive Committee, to ensure sufficient membership to address specific issues and concerns as they arise. One or more members of the Diversity Committee shall also serve on the Chancellor’s Committee on Women, the Chancellor’s Advisory Committee on Minority Affairs, the Chancellor’s Committee on GLBT, and other appropriate campus committees. One or more members of the Diversity Committee shall also serve on the Faculty Council Committee on Women, the Faculty Council Ethnic Minority Affairs Committee, the Faculty Council Gay, Lesbian, Bisexual and Transgender Issues Committee, and other appropriate Faculty Council committees.
g) Faculty Affairs Committee
h) Faculty Compensation and Benefits Committee
i) Intercollegiate Athletics Committee
j) Libraries Committee
k) Nominations and Elections Committee
l) Student Affairs Committee
m) Instructor-Track Faculty Affairs Committee
The Instructor-Track Faculty Affairs Committee shall have a minimum of seven faculty and may choose additional members, subject to approval by the BFA Executive Committee, to ensure sufficient membership to address specific issues and concerns as they arise. The Committee shall consist of at least two BFA members regardless of faculty status, a minimum of three instructors from different disciplines, and at least two tenured or tenure-track faculty. The Committee shall appoint one of its members to attend meetings of the Faculty Affairs Committee.
Section 3. Committees may form subcommittees as needed, to address specific issues or as continuing subdivisions of the committee. Subcommittee chairs do not attend or vote at Executive Committee or Assembly meetings unless they are otherwise members of the bodies or are designated by the elected committee chair to do so in his or her stead.
Section 4. A standing or ad hoc committee may appoint up to three non-voting resource members. Resource members may be faculty, staff, students, or administrators, chosen for the specific expertise they bring to the committee’s deliberations.
Section 1. Procedures
c) The Chair (or Co-Chair) of the Staff Council is invited to attend meetings of the Assembly, and may speak on matters of interest to the staff when requested to do so by the Chair or by vote of the Assembly.
d) Meetings of the Assembly are open to representatives from the campus Office of Public Relations, to representatives from recognized news media, and other invited guests. The name and affiliation of each representative and guest present shall be announced by the Chair of the assembly at the beginning of each meeting.
e) A quorum for a regular or special meeting of the Assembly shall be 40% of the voting members. Whether a quorum exists shall be determined at the time the meeting is called to order.
f) Members of the Assembly may not vote by absentee ballot.
g) A voting member of the Assembly may cast a proxy vote only if he or she was in attendance, but must leave a meeting of the Assembly prior to balloting. The proxy ballot may be cast either by a written and signed statement that clearly identifies the matter at issue and the vote to be recorded, or by a written and signed statement authorizing a named member of the Assembly who is in attendance at the time of balloting to cast a vote on behalf of the absent member. No member may be named on more than one proxy for a particular vote. Proxies assigned to a named member may not be assigned subsequently to another member. All proxy statements shall be given to the Recording Secretary when the member leaves the meeting.
h) A roll call vote on any issue before the Assembly will be held when requested by three or more voting members present.
i) A secret written ballot on any issue before the Assembly will be held when requested by three or more voting members present.
j) If a roll call vote and a secret written ballot are requested on the same issue pending before the Assembly, and each request receives the support of at least three voting members present, the request for a secret written ballot shall prevail.
k) E-mail votes. When approved by the Assembly in advance, or upon recommendation from the Executive Committee, an e-mail vote may be taken on any matter. The procedures for an e-mail vote shall be established for that vote prior to it being taken. Such procedures shall be devised to effectuate the principle of democratic governance and, further, shall be appropriate to the nature of the matter under consideration.
l) The meeting agenda shall be:
I. Call to Order
Section 2. Notice of Motion
b) Motions for which previous notice has not been given (as required in a) above) may be introduced at the discretion of the Chair following the approval of the minutes. These motions shall read without debate or action. Such motions may be debated following the close of that part of the agenda devoted to New Business.
Section 3. Committee Reports
Section 4. Elections Conducted at Assembly Meetings
Section 5. Further Procedures.Matters of procedure not covered by the Bylaws or the Standing Rules of the Boulder Faculty Assembly will be handled according to the latest revision of Robert's Rules of Order.
Article VII. Amending and Suspending Bylaws and Standing Rules
[No Standing Rules Section. Click here to view Bylaws Article VII.]
1. The Faculty Senate, which includes faculty from all CU campuses, is defined by the Laws of the Regents. This group includes faculty with the following titles, whose appointments are 50% or more: professor, associate professor, assistant professor, senior instructor, instructor, scholar in residence, and artist in residence. Adjoint, attendant, clinical and research faculty with fifty-percent or more appointments in the above ranks are also members of the Faculty Senate.
2. The Boulder Faculty Senate is defined as those members of the Faculty Senate assigned to the Boulder Campus. Ex officio members with the right to vote in matters put to a vote of the Boulder Faculty Senate are the Boulder Chancellor, the vice chancellors,
3. The term Senate year means July 1 through June 30.
4. The term Academic Year means the period during which faculty report to campus (August 15) through spring semester commencement.
5. The term Academic Unit means schools, colleges, Boulder Campus libraries, the University Museum, and the ROTC.
6. The term Administration refers to the administration of the University of Colorado at Boulder, including deans, vice chancellors, and the Chancellor.
7. The term Assembly means Boulder Faculty Assembly, as defined in the Senate Rules.
8. The term Committee refers only to committees set forth in these bylaws, unless otherwise specified.
9. The term Department or Division means an immediate formal organizational subunit of the faculty of an academic unit, whether bearing either such name or any similar name, if the academic unit has such organized subunits of its faculty members.
10. The term Executive Committee means the Executive Committee of the Assembly.
11. The term Faculty Council means the Faculty Council that represents faculty of all four campuses of the University of Colorado.
12. The terms CUSG and UGGS mean, respectively, the University of Colorado Student Government and the United Government of Graduate Students, of the University of Colorado, Boulder. A student is defined in the Constitution of the University of Colorado Student Government (CUSG).
13. The term University Administration refers to the group of administrative officers whose responsibilities cover the several campuses of the University of Colorado.
On September 3, 1981, the Assembly passed the following motion: “All actions of the BFA, which result in significant formulation of policy or in requests to the administration which have long-term significance, should be incorporated in an APPENDIX to the bylaws of the Boulder Faculty Assembly.” The following appendices are included with the bylaws for purposes of information, but are not part of them. These matters may be compiled, indexed and updated from time to time by the Office of the Secretary, and shall be approved by the Chair of the Assembly, but they need not be presented formally to the Assembly.
Appendices are available on line, via the BFA website: www.Colorado.edu/BFA. [Some items also appear on this webpage, below.]
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