CU:

Forms Processing Routing Sheet for Arts and Sciences

1

$1,000 Faculty College Account - Request to Carry Forward Surplus Balance
First Contact: Vivien Roach
Signature: Associate Dean (AD)
Route Original: Jon Bennett
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/budgetoffice/$1000form.doc

A

Action Authorization Form (AAF)
First Contact: Bernadette Stewart
Signature: N/A
Route Original: Bernadette Stewart
Copy: N/A
Notes: For hiring classified or temporary staff, or requesting reclassification
Form Location/Further Information: Classified Staff Action Authorization Form (opens in Word)
Addendum Sheet for Equipment Matching Funds
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Call dept. contact person for pickup.
Copy: Copy of signature page only to HR
Notes: These usually come from the Natural Science departments. The AD signs them. In emergencies, Cynthia may sign. NOTE: We do not put account numbers on the form. They get put on when the form comes back to the budget office.
Form Location/Further Information: http://www.colorado.edu/ocg/forms/pdfs/matchingform.pdf
Application for Approval of Regular and Periodic Consulting Activities (Additional Remuneration or 1/6th rule)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Department
Copy: Personnel file, Faculty Affairs
Notes: http://www.colorado.edu/ArtsSciences/facultystaff/administration/conflictofinterest.html
Form Location/Further Information: http://www.colorado.edu/facultyaffairs/atoz/one-sixth-rule.pdf
Appointment to the Graduate Faculty (Grad appointment)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Ginny Borst , Graduate School, 306 Regent (hand carried daily)
Copy: None
Notes: If these appointments are for Assistant Professors, Regular at UCB, they are checked before going to the ADs for their signature. Special appts go directly to the AD. Signature log.
Form Location/Further Information: http://www.colorado.edu/GraduateSchool/GSForms/gradfacapp.doc

C

CCHE Programs of Excellence (Colorado Commission on Higher Education)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Provost's office, 40 UCB
Copy: None
Notes: The AD drafts a letter on Todd's behalf.
Form Location/Further Information: N/A
Change of Record Form
First Contact: Academic Advising
Signature: N/A
Route Original: Academic Advising, 290 UCB, Woodbury 109
Copy: N/A
Notes: N/A
Form Location/Further Information: N/A
Checklist for Research Professor Appointments (New)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Department
Copy: None
Notes: These are graduate appointments of research professors who will also be teaching undergraduate courses in a department. They must be approved by the associate dean. They usually include backup documentation, e.g. CV. Signature log.
Form Location/Further Information: http://www.colorado.edu/facultyaffairs/atoz/rp_chkl_new.rtf
Conflict of Interest paperwork
First Contact: Meredith Kroenlein
Signature: AD, Todd
Route Original: Jean Wylie, COI office, 308 Regent
Copy: dept, pers. file
Notes: Signature log.
Form Location/Further Information: N/A
Continuing Ed Packets (Approval for Temporary Part-Time Teaching)
First Contact: Meredith Kroenlein
Signature: Nish
Route Original: Continuing Education, 178 UCB or Grad School, 26 UCB
Copy: None
Notes: Original is sent to the department noted on the routing slip provided by CED. Signature log.
Form Location/Further Information: N/A
Core Curriculum Nomination Form (Nomination Form)
First Contact: Robin Cantor
Signature: Nish
Route Original: N/A
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
Course Buyout (via memo from faculty, approved by chair)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Faculty Affairs (if salary reduction)
Copy: Dept, personnel file, HR Center
Notes: Faculty Affairs approval required only if salary reduced.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/templates.html
Course Proposal Form
First Contact: Robin Cantor
Signature: Nish
Route Original: N/A
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
Course Revision Form (CRF)
First Contact: Robin Cantor
Signature: Nish
Route Original: N/A
Copy: N/A
Notes: During catalog revision time, these go to Noah Larsen.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
Course Term Update Form (CTUF)
First Contact: Meredith Kroenlein
Signature: Nish
Route Original: Academic Scheduling, 20 UCB
Copy: CTUF files in A&S
Notes: At critical times, hand Deliver to Regent 105, or fax to 5-3705 (keep a copy on file, originals are mailed) No Signature Log.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
CRCW Faculty Fellowships (Council on Research & Creative Work)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Candice Miller, Graduate School, 26 UCB
Copy: None
Notes: We do not keep copies of these, but they do get logged in the signature log. Faculty Fellowships cover the faculty member's salary for an AY at full pay, and replace sabbaticals. Signature log.
Form Location/Further Information: http://www.colorado.edu/VCResearch/crcw.html
Critical Thinking Core Nomination Forms (Critical Thinking)
First Contact: Robin Cantor
Signature: Nish
Route Original: N/A
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html

D

Dean's Summer Grant (in letter of offer)
First Contact: HR Center
Signature: None
Route Original: HR Center
Copy: N/A
Notes: May be done via Summer Research Funding Request on web or e-mail request http://www.colorado.edu/ArtsSciences/facultystaff/administration/summergrant.html
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/budget/index.html

F

Faculty Performance Rating
First Contact: Cynthia Husek
Signature: N/A
Route Original: N/A
Copy: N/A
Notes: Forms for faculty are turned into Cynthia. Forms for Chairs are turned into Meredith for the associate deans' review and signature. Once they are signed they are forwarded to Cynthia. THESE ARE PART OF THE MERIT EXERCISE.
Form Location/Further Information: http://www.colorado.edu/facultyaffairs/atoz/fac_perf_sal_adj_form00.rtf
Faculty Position Recruiting Authorization Form (RAF)
First Contact: Susan Sires
Signature: Todd
Route Original: Faculty Affairs
Copy: Dept., AD, Cynthia Husek, Vivien Roach
Notes: Created by Dean's office. Reviewed by AD and Dean, approved by Faculty Affairs. Susan keeps original until offer is accepted. They are then sent to Faculty Affairs.
Form Location/Further Information: http://www.colorado.edu/facultyaffairs/atoz/recr_auth_fac.rtf

G

GCAH grants (Graduate Committee on the Arts & Humanities)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Candice Miller, Graduate School, 26 UCB
Copy: None
Notes: We do not keep copies of these, but they do get logged in the signature log.
Form Location/Further Information: http://www.colorado.edu/GraduateSchool/gcah.html

H

Hand-Drawn Check Requests
First Contact: HR Center
Signature: Various
Route Original: Varies
Copy: N/A
Notes: HR Center
Form Location/Further Information: N/A

I

Individualized Instruction Approval Form
First Contact: Meredith Kroenlein
Signature: Nish
Route Original: Continuing Education, Deirdre Marangi, 178 UCB, fax first to her attention at 2-3962 the 2 signature pages
Copy: Students will bring these by. Make sure forms are filled out before they leave, and assure them the paper work will be handled then sent on to CED once approved. Signature Log.
Notes: None
Form Location/Further Information: N/A

L

Large Room Requests
First Contact: Academic Scheduling, 20 UCB
Signature: N/A
Route Original: Academic Scheduling, 20 UCB
Copy: N/A
Notes: These do not need any A&S approval. They come here by mistake.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
Learning Objective Contract for University of Colorado at Boulder Internships
First Contact: Elizabeth Guertin
Signature: N/A
Route Original: Elizabeth Guertin, 290 UCB
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/CareerServices/students/loc.html

N

Notification of Student Death/dt>
First Contact: Academic Advising
Signature: N/A
Route Original: Academic Advising, 290 UCB
Copy: N/A
Notes: This usually comes by fax to Todd. We make a copy of the fax and place it in Advising's box.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/aacforstudents/

O

Oath, notarized - Lecturer
First Contact: Meredith Kroenlein
Signature: N/A
Route Original: A&S Dean's Office
Copy: Dept.
Notes: Comes over with accepted offer letter. Only one is needed. Stamp and return copy to dept, keep original.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/templates.html
Oath, notarized - Tenured and tenure-track faculty, Instructors
First Contact: Susan Sires
Signature: N/A
Route Original: TT faculty and FT instructors to Faculty Affairs. P/T instructors kept in A&S
Copy: Dept.
Notes: Comes over with accepted offer letter. Only one is needed. Stamp and return copy to dept, keep original, or send to Fac Aff as required.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/templates.html
OCG Monthly Summary of Activity
First Contact: N/A
Signature: N/A
Route Original: ADs
Copy: N/A
Notes: N/A
Form Location/Further Information: N/A
Official Function Authorization Form
First Contact: Anna Jensen
Signature: Various
Route Original: Department for further routing
Copy: N/A
Notes:
  • Signatures:
    • < $1000 - Anna
    • > $1000 - Todd.
  • Copies:
    • < $1k - orig to dept.
    • > $1k - orig to Provost and copy to dept.
Form Location/Further Information: https://www.cu.edu/psc/forms/
One-Time Payment Forms
First Contact: HR Center
Signature: Various
Route Original: Varies
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.cusys.edu/pbs/forms/
Outreach Grant Proposals
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Return to Faculty Member
Copy: None
Notes: These proposals are reviewed by Continuing Education. Once signed by the AD, the faculty member makes 10 copies of the proposal and delivers them to Cont Ed. Signature log.
Form Location/Further Information: http://www.colorado.edu/ContinuingEducation/outreach.htm

P

Post Tenure Review
First Contact: Susan Sires
Signature: Reviewed by AD
Route Original: Personnel File
Copy: N/A
Notes: Copies to Vivien if funding becomes available. Report on results sent to Faculty Affairs in July.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/posttenreview.html
Professional Exempt Monthly Employee Work Record (timesheet)
First Contact: Supervisor
Signature: Supervisor
Route Original: Your FSC, or Old Main FSC if department not supported.
Copy: None
Notes: Signature Log
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/exemptinfo.html
Proposal Form: Cross-Listing of Courses in Arts & Sciences
First Contact: Robin Cantor
Signature: Nish
Route Original: N/A
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html

R

Request to Roster Non-Tenure Track Faculty Position
First Contact: N/A
Signature: N/A
Route Original: N/A
Copy: N/A
Notes: Vivien Roach completes this form for instructors who receive a multi-year appointment so they are added to the merit roster.
Form Location/Further Information: http://www.colorado.edu/facultyaffairs/atoz/non_tt_rosterform.rtf

S

Sabbatical Leave, Application for
First Contact: Susan Sires
Signature: AD
Route Original: Faculty Affairs
Copy: Personnel Files
Notes: Copies of all sabbatical leave applications in each division are given to the respective ADs in a notebook prepared by the Dean's office. In Nov/Dec the Dean and ADs meet to approve the applications.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/genprocedures.html
Sabbatical Leave Report
First Contact: Scott Bocim
Signature: Todd
Route Original: N/A
Copy: File and Chair
Notes: A form letter acknowledging receipt of report is sent to the professor and his/her chair by Scott. Reports required to maintain sabbatical eligibility.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/genprocedures.html
Scholarship Applications: Van Ek, Emerson Lowe
First Contact: Anna Jensen
Signature: N/A
Route Original: Scott Bocim
Copy: N/A
Notes: N/A
Form Location/Further Information: N/A
Scope of Work
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Employment Services, 566 UCB
Copy: None
Notes: Attached to this form should be a payment voucher. The whole packet gets forwarded to Employment Services. Once they sign it, they forward it to PSC, Signature log
Form Location/Further Information: http://www.cu.edu/psc/forms/sow-individ.xls
Search Summary
First Contact: Susan Sires
Signature: N/A
Route Original: Susan Sires
Copy: N/A
Notes: Added to hired faculty member's personnel file.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/searchplandatacollect.html
Significant Financial Interest Disclosure Form
First Contact: Meredith Kroenlein
Signature: AD
Route Original: Dept.
Copy: None
Notes: Signature log.
Form Location/Further Information: N/A
Special Action Form
First Contact: N/A
Signature: Academic Advising
Route Original: Academic Advising, 290 UCB
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/aacforstudents/
Specific Room Requests
First Contact: Meredith Kroenlein
Signature: Nish
Route Original: Academic Scheduling, 20 UCB
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/aacforstudents/
Student Program Restriction Form (Restriction Form)
First Contact: Meredith Kroenlein
Signature: Nish
Route Original: Academic Scheduling, 20 UCB
Copy: CTUF files
Notes: No signature log.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html
Summer Research Funding
First Contact: HR Center
Signature: N/A
Route Original: HR Center
Copy: N/A
Notes: Use the Summer Research Funding Worksheet
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/templates.html
Summer Session Budget Forms
First Contact: Meredith Kroenlein
Signature: N/A
Route Original: N/A
Copy: N/A
Notes: This form is used by the curriculum and budget offices.
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/summerappt.html

T

Travel Vouchers (for Chairs and Directors)
First Contact: Meredith Kroenlein
Signature: AD
Route Original: PSC, 715 FTZ
Copy: None
Notes: Signature log.
Form Location/Further Information: http://www.cusys.edu/psc/forms/Travel_Voucher.xls

V

Valid Major Code Request Form
First Contact: Robin Cantor
Signature: Nish
Route Original: Carol Mash, Registrar's office, 20 UCB
Copy: N/A
Notes: N/A
Form Location/Further Information: http://www.colorado.edu/ArtsSciences/facultystaff/administration/curricularaffairsindex.html