Reappointment Process: Q&A

Here are some common questions and answers having to do with the reappointment process. If you have a question, please send it to Janice Jeffryes at Janice.Jeffryes@colorado.edu, and we'll get an answer to you directly and, if appropriate, via this web page!

Q:What do I use as the effective date for the "Summary of Recommendation and Notification" form?
A: The effective date, whether it's for reappointment, promotion, or tenure, almost always is the fall of the upcoming year. For example, during the academic year 2008-09 cycle, the effective date is "Fall 2008."
Q: How many notebooks do I need to submit to the Dean's office for each candidate?
A: Only one for instructors. Tenure-track faculty need two. One of those stays in the dean's office and one is sent to the Vice Chancellor's office after the A&S recommendation is added.
Q: Where should I send the following items?
A:
  • Letters of offer for instructors -- to Susan Sires
  • Reappointment packets for instructors -- to Susan Sires
  • Comprehensive review, promotion, and tenure notebooks for faculty -- to Janice Jeffryes
  • Reappointment information for research faculty -- Susan Sires
Q: Can anything be added to the file after it's submitted to the Dean's office?
A: The candidate may add to the file at any time. Occasionally items are received late and the department wants to add them to the file. This usually is permitted. Both the candidate and the department chair are then notified of the addition.
Q: How is the department notified as to where we are in the process?
A: An e-mail is sent to the staff assistant when copies of the A&S Committee letter and copies of the dean's letter are sent to the candidate and to the chair. An e-mail also is sent to the staff assistant when the notebook is taken to the Vice Chancellor's office. At that point all further notification comes from the Vice Chancellor's office.
Q: How do I find out about post-tenure review?
A: This process is handled in the Dean's Office by Susan Sires.
Q: When I'm doing folders for the people going up for full prof, do I need to get the teaching records from the beginning of their career here or just since they were promoted to associate?
A: Only since promotion to associate, so long as it gives us a look at about 5 years.