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UPDATED: Oct. 16, 2013
Download these recommendations as a PDF.
The Division of Academic Affairs is very aware of the difficulties facing many of our students due to the recent flooding disaster. Most likely the majority of these issues will occur as the semester progresses and could even peak at the end of the semester when students realize the true impacts of the flooding.
We are asking Deans, Faculty and academic advisors to continue to work with students and be inclined to take the student at their word; do not ask for large amounts of documentation.
These recommendations apply to all students and courses, including Continuing Education.
Requests for alternatives (including extended deadlines) to exams and project deadlines
Incomplete Grades Assigned:
NOTE: The student information system automatically changes any grade of “I” to an “F” in one year.
Follow standard procedures except one:
Instructor approves all “adds” and gives the academic department the permission to add the course to the student schedule. Academic departments must check:
EXCEPTION – Consider impacts from the flooding to be an exception where COF funding would be allowed. Some examples:
NOTE: Late Adds that result from flooding impacts should be coded to allow the student to be eligible to receive COF funding. Registrar will communicate this to academic units.
Requests to Expunge the W grade - Students will still be required to go to their respective Dean’s office to request an expunged course. The Deans’ offices should make “reasonable” accommodations in cases where the student was impacted by the flooding. There may be a “delay phenomena” as a result of the flooding, where students ask for expunged courses throughout the entire semester. Again, the Deans’ offices should make “reasonable accommodations” in cases where the student was impacted by the flooding throughout the semester. An expunge results in the student automatically receiving a tuition adjustment and not paying for the course.
NOTE: A reduction in the number of hours a student is taking may not have a tuition adjustment. For example, a resident undergraduate going from 16-credit hours to 12-credit hours would not see a change in their net tuition. And, non-resident undergraduates pay the same rate no matter what course load they are taking.
Deans will follow standard procedures for processing the expunged course.
Requests to receive a tuition refund - The Bursar’s Office and the Registrar’s Office will coordinate the coding of a drop so that tuition will be adjusted to reflect the reduced enrolled hours. A refund will only be issued if the change in enrollment creates a refundable amount on the student’s account. The Bursar’s Office will use the Tuition Dispute Process to document the adjustment for auditing purposes.
NOTE: For financial aid purposes, the expungement must be entered on the date it was received in the office, and not be pre-dated prior to census. An appeal with detailed documentation will not be required, but the student should provide the physical address that was impacted by the flooding in case of an audit.
The Deans’ offices should provide advising for any student that is considering withdrawing due to the flood. We want students to be made aware of all of their options as well as the impact a complete withdrawal could have on their graduation date, scholarships, financial aid, etc.
Students requesting a refund of their tuition for the Fall 2013 semester due to flooding concerns can use the Tuition Dispute Process in the Bursar’s Office. The Bursar’s Office is exercising discretion on refunds as a result of flooding.
Students requesting that the Fall 2013 term be purged as a result of withdrawing due to flooding issues – refer to Course Drops (above) and Expunge the W grade. Deans’ offices are encouraged to make “reasonable accommodations” in cases where the student was impacted by the flooding.
The Deans’ offices are encouraged to be liberal in making exceptions for students to change letter grades to Pass/Fail or No Credit beyond the September 13th deadline, and extending this throughout the semester.
For major required courses that cannot be taken as pass/fail, each school and college should review their policy and recommend within the school or college any changes to the policy for the Fall 2013 term.
NOTE: Financial aid needs to review the impact of No Credit on courses of students who are receiving financial aid. The DARS (degree audit advising system) will not recognize the change to pass/fail for major requirements.
Students who drop below 12 credit hours as an undergraduate may face consequences.
Academic Affairs is very aware of the difficulties facing many of our faculty members due to the recent flooding disaster. We are ready to work with any faculty member who is in need of assistance from the university. In turn, we ask that all faculty be as accommodating of the needs of the students as is possible. For the vast majority of classes and students, there will be minimal or no adjustments required (e.g., for last Thursday and Friday when the campus was closed) similar to snow day closures in the past.
It is important to note that the physical campus is in good shape. All the classrooms but one are open for business, and in that one case, alternative space has been found.
We will provide updates on such issues as road closures, faculty questions, student questions, staff questions, etc. It aims to provide answers to several FAQs (frequently asked questions). Please remember that faculty and staff counseling is available if you need their services.
Here are a few guidelines and recommendations as we move forward:
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